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  COMMUNICATIONS WITH ELON COLLEGE ACADEMIC CALENDAR INTRODUCTION CAMPUS FACILITIES ACADEMIC PROGRAMS STUDENT LIFE ADMISSIONS, FINANCES AND FINANCIAL AID GENERAL ACADEMIC REGULATIONS ACADEMIC REGULATIONS COURSES GRADUATE DEGREE REQUIREMENTS |
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Registration and Courses Classifications Classifications are made at the beginning of the college year in August.
Course Load Sixteen hours of college work per semester is considered the normal student load. Students who are on academic probation are limited to a maximum load of 12 semester hours in fall and spring semesters. During the one-month winter term, four hours of college work is the normal load for all students. Maximum load for any one semester is as follows:
Any exception to this policy is the responsibility of the Provost/Vice President of Academic Affairs. Course Registration Students are expected to register for themselves on the designated days in August, January and February. Registration information is available to all students. Registration includes academic advising, selection of courses and payment of fees. Before preregistration or registration, each student should consult with his/her academic advisor on course selection, General Studies requirements, major requirements and other degree requirements. However, it is the responsibility of the student, not the academic advisor, to ensure that all college graduation requirements are met. Registration is for an entire course, and a student who begins a course must complete it except in unusual circumstances. Unless the student and his/her advisor consider it essential, a student should not change his/her schedule after registration. Auditing Courses Persons wishing to attend certain courses regularly without doing the assigned preparation or receiving credit may do so with the approval of the Registrar. The cost is $125 for each course. Changes in Class and Schedule The college reserves the right to cancel or discontinue any course because of small enrollment or for other reasons deemed necessary. In order to assure quality instruction, the college reserves the right to close registration when the maximum enrollment has been reached. The college reserves the right to make changes in schedule and/or faculty when necessary. Credit Examination(Course Challenge) A student may receive credit for a course not taken by demonstrating mastery of its subject matter. To challenge a course, a student must have the approval of the Dean of Academic Affairs, the chair of the department in which the course is offered and the professor who will test the student's mastery of the subject matter. Whenever possible, the student should consult the professor far enough in advance of the term in which the examination will be taken to determine course requirements and standards and to begin to make independent preparations. However, the student should expect no assistance from the professor other than being informed of the material to be covered on the examination. Under no circumstances shall a student be allowed to attend classes of the course being challenged. The cost for each examination is $257. Dropping Courses A student may officially drop any class with a "W" (withdraw without penalty) through half of the term-this includes the week of examinations. The withdrawal period applies to the regular semesters, classes taught for one half semester, winter term and the summer sessions. After that date no class may be dropped. Any exception to this policy is the responsibility of the appropriate Academic Dean's office. A student who withdraws from the college for any reason (except for a medical reason) receives grades of "W" if the withdrawal is before the designated half-term time period. After this time a student will receive a "W" or "F" depending on his/her grades at the time of withdrawal. A student who withdraws from the college with a medical withdrawal will receive a "WD." Independent Study Students may engage in independent study of catalog courses and special topics. Independent Study is limited to Elon's honors students, juniors and seniors. A course may not be repeated by Independent Study. Details concerning the procedure for developing an Independent Study proposal may be obtained in the Registrar's Office. Undergraduate Research Undergraduate Research is an effort to discover something new, or to look at something from a new perspective. Students may earn academic credit for research undertaken with a faculty mentor. Research projects must include a review of the relevant research literature, research design, and significant participation in the actual conduct of the research, including analysis and interpretation. A written report is considered essential, a copy of which should be made available in the department office. Undergraduate research credit can be obtained by registering for a course numbered 499 and is limited to students with sophomore, junior or senior standing and a minimum GPA of 2.5. A limit of 8 credit hours of undergraduate research can be applied toward graduation. Overload A student whose cumulative grade point average is less than 3.0 may not register for overload hours in any term. See course load. Pass/Fail elective Courses A student may take two one-semester courses outside the major, minor and General Studies requirements on a pass/fail basis. The pass/fail option encourages students to enrich their educational experience in subjects outside their major/minor fields and General Studies requirements in which they may feel unable to maintain a desirable grade point average. The decision to take a course pass/fail must be made at registration before the first class period. Repeat Courses Courses repeated within four semesters of attendance (excluding winter and summer sessions) following the first enrollment in the course count only once in computing the cumulative grade point average. In such cases the most recent grade is counted rather than any previous grade(s) received. However, a course repeated more than once will count in the cumulative grade point average each time it is repeated. A course in which an "F" was received due to a violation of the Academic Honor Code may be repeated; however, the original grade will count in the cumulative grade point average. (Students receiving Veterans' benefits should consult the V.A. representative.) Attendance Since students must attend classes regularly in order to derive maximum benefit from their courses, the college strictly and fairly enforces policies governing classes, and students are responsible for knowing attendance regulations. Each department establishes its own attendance policy. If unwarranted absences occur, the Provost/Vice President of Academic Affairs may suspend the student from the class or from the college. Absence From Tests and Examinations Students who miss scheduled tests and examinations without excusable reasons may not make up such assignments. Authorization to make up tests missed for excusable reasons is obtained from the professor of the class. Final exam scheduled dates and times should not be changed for individual students or classes without prior approval from the appropriate Division Dean. Permission to make up missed exams must be secured from the Divisional Dean. This permission is ordinarily not given except on the basis of a medical statement. Grades and Reports Grading System and Quality Points Graduation is dependent upon quality as well as upon quantity of work done. A student earns quality points as well as semester hours if his/her level of performance does not fall below that of a "D-." Letter grades are used. They are interpreted in the table below, with the quality points for each hour of credit shown at right.
A grade in the "A" range indicates distinguished performance in a course. A grade in the "B" range indicates an above-average performance in class. A grade in the "C" range indicates an average performance in which a basic understanding of the subject has been demonstrated. A grade in the "D" range indicates a passing performance despite some deficiencies. A grade of "F" indicates failure. Grades of "A" through "F" are permanent grades and may not be changed except in case of error. After an instructor has certified a grade to the Registrar, he/she may change it before the end of the next regular grading period. The change must be made in writing and have the written approval of the department chair. An "I" grade signifies incomplete work because of illness, emergency, extreme hardship or self-paced courses. An "I" grade is normally not given when a student has missed more than 30% of the class work. It is not given for a student missing the final examination unless excused by the appropriate dean upon communication from the student. The student receiving a grade of "I" completes all work no later than nine class days after mid-semester grades are due during the following semester. A final grade is submitted to the Registrar by the instructor the following Monday. After this date the "I" grade automatically changes to "F" unless an extension is granted by the Provost/Vice President of Academic Affairs. Grade Point Average (GPA) The grade point average is computed by dividing the total quality points on work attempted at Elon College by the number of hours attempted except for courses with grades of "P," "S," "WD," or "W." Grade Reports Students are graded at mid-semester as well as at the end of each semester. Mid-semester grades serve as progress reports and are not entered on students' permanent records. President's and Dean's Lists The Dean's List recognizes and encourages excellence in academic work. A student who has no grade below a "B-" and a grade point average of at least 3.4 in a minimum of 12 semester hours in any semester is placed on the Dean's List for the following semester. Those students who have no grade below an "A-" in a minimum of 12 semester hours in any semester are placed on the President's List. Classes passed on a Pass/Fail basis or classes with grades of "S," "WD" or "W" are not included in Dean's List or President's List eligibility. Graduation With Honors Students completing at least 66 credit hours at Elon College may be graduated with honors. Candidates for graduation with an average of 3.9 or above are graduated summa cum laude; those with 3.7 or above, magna cum laude; and those with 3.4 or above, cum laude. In computing eligibility for honors, only work attempted at Elon College will be used. Elon College provides a comprehensive Honors Program for all students of all majors. Emphasis is placed on honors courses, special academic advising, preparation for graduate school and special activities. Honors Program students who complete a minimum of 25 hours of honors experience and maintain a cumulative GPA of 3.2 will receive "Honors Fellow" recognition at graduation. Access to Student Educational Records Elon College complies with the Family Educational Rights and Privacy Act of 1974. This Act protects the privacy of educational records, establishes the right of students to inspect and review their educational records and provides guidelines for the correction of inaccurate or misleading data through informal and formal hearings. Students also have the right to file complaints with the Family Educational Rights and Privacy Act Office (FERPA) concerning alleged failures by the institution to comply with the Act. Questions concerning the Family Educational Rights and Privacy Act may be referred to the Office of the Registrar. Transcripts of Student Records Requests for copies of a student's record should be made to the Office of the Registrar. All transcripts reflect the student's complete academic record. No transcripts are issued without the written authorization of the student. No transcript is issued for a student who has a financial obligation to the college. Work at Other Institutions Students who plan to take courses at other institutions must have the prior written permission of the Registrar. Currently enrolled students must have a minimum 2.0 GPA in order to transfer course credit from another institution to Elon College. After completion of such courses, the student presents an official transcript of his/her record to the Registrar. Academic Standards and Withdrawal Academic Standing Academic standing is determined by the earned grade point average for any one semester of attendance and for cumulative work. A student whose cumulative grade point average falls below 2.0 is reviewed by the Academic Standing Committee and placed on academic probation or academic suspension. Probation Students are notified that their grade point average is below 2.0, that they are limited to a maximum load of 12 semester hours, and that three consecutive semesters on probation will result in suspension. Suspension Students are separated from Elon College and one academic semester must elapse before they are eligible for readmission. In order to continue at the college a student must earn a minimum grade point average each semester of 1.0 and at the end of spring semester have:
Any student failing to meet these guidelines will be academically ineligible for the next semester and suspended from the college. During the suspension period which includes fall or spring semester, the student may apply for readmission and, if readmitted, will be placed on academic probation. A student who is suspended a second time for academic reasons is normally not readmitted to the college. Dismissal The college reserves the right to suspend or dismiss any student(s) when it believes that such action is in the best interest of the institution and/or the student(s). This action will take place only after careful consideration with the student(s) in question and all other parties with information pertinent to the matter at hand. Withdrawal If for any reason a student concludes that he/she must
leave the college on a temporary or long-term basis, he/she must confer with the Office of
Student Life to formalize plans. Faculty will be requested to report student progress in
class at the time of withdrawal by indicating either a "W" or "F" grade. A student
withdrawing with medical reasons will receive grades of "WD." The official record of the
student cannot be cleared until the withdrawal is complete. |
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