Inventory of the Gerald Ford Visit to Elon, 1986 Collection, 1966 - 1986 Mss.Coll.009

Inventory of the Gerald Ford Visit to Elon, 1986 Collection, 1966 - 1986
Mss.Coll.009


This finding aid is NCEAD compliant.
Elon University



© 2009 Elon University. All Rights Reserved.

Contact Information:

Belk Library Archives and Special Collections
Elon University
2550 Campus Box
Elon, North Carolina
27244
336-278-6599
Email: belkarchives@elon.edu
URL: http://www.elon.edu/e-web/library/libraryinfo/archiveinfo.xhtml

Descriptive Summary

Repository: Elon University. Belk Library Archives and Special Collections
Creator: Elon University
Title: Gerald Ford Visit to Elon, 1986 Collection, 1966 - 1986
Language of Material: Material in English
Location: The collection is located in Belk Library Archives Satellite Shelving at Elon University. Please contact the Archivist and Special Collections Librarian for further details about the location.
Abstract: This collection contains letters, memos, newspaper clippings, photographs and other forms of printed materials relating to Gerald Ford's visit to Elon College on February 25, 1986. The collection is arranged alphabetically by type of material into seven series, then chronologically within each series, where applicable. Each series provides information pertaining to the steps taken to plan and organize Ford's visit, as well as how the media covered the event. There is some basic biographical information about Gerald Ford within this collection, but the majority of the collection contains correspondence, photographs, and printed materials.
Extent: 0.5 linear feet, 1 archival box

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Administrative Information

Access Restrictions

Collection is open for research.


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Copyright Notice

The nature of the Archives and Special Collections of Belk Library means that copyright or other information about restrictions may be difficult or even impossible to determine despite reasonable efforts. The Archives and Special Collections of Belk Library claims only physical ownership of most materials. The materials from our collections are made available for use in research, teaching, and private study, pursuant to the U.S. Copyright Law. The user must assume full responsibility for any use of the materials, including but not limited to, infringement of copyright and publication rights of reproduced materials. Any materials used for academic research of otherwise should be fully credited with the source.


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Preferred Citation

[Identification of item], Gerald Ford Visit to Elon, 1986 Collection, Belk Library Archives and Special Collections, Elon University, Elon, NC, USA.


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Gift or Purchase Note

Unknown


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Accession Information

Not applicable


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Processing Information

Processed by Katie Nash, January, 2006

Encoded by Katie Nash, January, 2008


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Biographical Note

See Series 7, Folder 3 for biographical information.


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Scope and Content Note

This collection encompasses a variety of materials all relating to Gerald Ford’s visit to Elon College on February 25, 1986. The collection is divided up into seven series, and then chronologically within each series where applicable. The seven series are Correspondence; Diagrams; Financial Documents; Lists; Literary Productions; Photographs; Printed Material. The items in this collection offer a glimpse into the processes involved in planning and organizing a “big name” speaker to visit and/or speak at Elon University. In addition, the contents of the materials provide information about Gerald Ford, how the surrounding communities planned and reacted to the speech and visit, and what it takes to organize a large event on Elon’s campus. This collection also contains historic and unique photographs of Gerald Ford.

One of the larger series in the collection (the correspondence series) offers dialogue relating to the initial steps taken to plan the visit of Gerald Ford to Elon College’s campus in February of 1986. Once the decision was finalized, the correspondence reflects more of the steps taken and questions asked to formally plan and organize Ford’s visit to campus. Of particular interest is a letter written to Jo Williams and George Troxler from President Fred Young (August 1, 1985) that lists nine questions that President Young had been thinking about and wanted others to also think about and possibly provide answers to, regarding Ford’s upcoming visit (1:2).

The four smallest series in this collection include diagrams; financial documents; lists; and literary productions. They all include only two to three items in each folder. The diagrams series provides a “blue print” of the floor plan of the Elon College Alumni Gymnasium, showing what the lay out was like when Gerald Ford visited the campus (2:1). Financial documents only contains two invoices listing prices that Elon College was charged in order to get prints made for black and white transparencies and photographs, as well as color transparencies (3:1). Found in the lists series are three duplicate papers that mention various local newspapers, TV stations, and reporters that were responsible for covering the Ford press conference at Elon College (4:1). Furthermore, the literary productions series contains three drafts of an introductory speech given by President Fred Young, formally introducing Gerald Ford (5:1). The location of the final introductory speech is unknown.

The photographs series contains a large number of photographs. This series is broken up into two categories that include pictures taken only of Gerald Ford and pictures taken of other individuals that were involved in events that happened during Ford’s visit (6:1, 6:2). The majority of the photographs are taken of Gerald Ford, either in black and white or color (6:1). The photographs taken of other individuals are mostly in color and are unidentified (6:2).

The largest series in the collection (the printed materials series) contains a variety of items that pertain to Gerald Ford’s visit to Elon College in 1986. The majority of the series is made up of newspaper clippings from multiple local newspapers (7:4-7:10). The information gathered from the clippings provides insight into the plans and events leading up to Ford’s visit, as well as the aftermath and reaction to his speech and visit. Also within this series are some basic biographical facts about Gerald R. Ford that was put together by Elon College’s Public Information Office (7:3). Furthermore, this series includes multiple drafts of schedules/agenda’s detailing what was going to take place during the hours of the day when Ford visited the campus (7:12-7:14). Although it is not official, the closest draft to the final version of the schedule/agenda can be found in the folder under the date of February 1986 (7:14). This series not only offers basic information about Ford’s visit to Elon College, but also provides some propaganda-type related materials involved with the recruitment and advertisement of his visit (7:11).


Arrangement

The collection is arranged alphabetically by type of material into seven series, then chronologically within each series, where applicable. The series are: Correspondence; Diagrams; Financial Documents; Lists; Literary Productions; Photographs; Printed Material.


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Online Catalog Headings

These and related materials may be found under the following headings in online catalogs.

Elon College
Ford, Gerald R., 1913-2006
Elon University -- Archival resources

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Related Material

For related materials pertaining to Gerald Ford's visit to Elon, please refer to the following publications listed below.

Magazine of Elon
December 1974, pg. 1
March 1986, pg. 1
Maroon and Gold (Elon student newspaper)
May 6, 1966, pg. 1-2
Burlington Daily Times-News
April 22, 1966
April 25, 1966
April 26, 1966
Alamance Gleaner
October 25, 1934 (or could be 1974?)

Detailed Description of the Collection

1. Correspondence. 1985-86.
5 Folders. 11 Items.
This series contains typed letters both by Gerald Ford and individuals at Elon College who helped arrange his visit during February of 1986. Beginning in 1985, Gerald Ford was corresponding with Ms. Shane E. Jones (SGA President) and President Young in order to finalize a date for his arrival in Elon, as well as transportation and housing arrangements (1:1). Also, during 1985 President Young corresponded with other individuals at Elon (after Ford’s confirmation of visiting Elon) asking various questions and trying to finalize the details involved with Gerald Ford’s upcoming visit in February 1986 (1:2). The remaining letters in this series discuss various arrangements to be made in preparation of Ford’s visit with facilities management, TV Services, outside newspaper reporters, and security (1:3-1:5).
Folder 1. Letters. July 1985.
* Jones, Ms Shane E.
* Ford, Gerald R.
* Young, Fred
Folder 2. Letters. August 1985.
* Williams, Jo Watts
* Troxler, George
* Young, Fred
* Ford, Gerald R.
Folder 3. Letters. March 1986.
* Flesher, John
* Perkins, Nan
* Ford, Gerald R.
* Eisenstadt, Art
* Cline, Ned
* Young, Fred
* Associated Press--Raleigh, NC
* Greensboro News and Record
* Winston-Salem Journal
Folder 4. Memo. January 1986.
* Butler, Bill
* Haworth, Priscilla
* Perkins, Nan
* Jones, Shane
* O'Connell, Margie
* Troxler, George
Folder 5. Memo. February 1986.
* Butler, Bill
* Perkins, Nan
2. Diagrams. 1986.
1 Folder. 3 Items.
This is one of the smallest series in the collection. It only contains the “blue print” of the Elon College Alumni Gymnasium floor plan and balcony seating areas. This diagram was drawn specifically for Ford’s visit to Elon College in February of 1986. On the back of one of the papers are handwritten notes, possibly taken during Gerald Ford’s speech (2:1). The “blue prints” show a simple visual structure of the layout of the Alumni Gymnasium.
Folder 1. Alumni Gym Floor Plan. 1986.
3. Financial Documents. 1986.
1 Folder. 2 Items.
Financial documents is another one of the smaller series and only contains two invoices. The invoices include expenses charged to Elon College regarding the production of black and white transparencies and photographs, as well as color transparencies of Gerald Ford’s visit to Elon in 1986. All of the invoices are from Diane L. McNeill with Omni Studio in Burlington, NC (3:1).
Folder 1. Invoice. Omni Studio. 1986.
* McNeill, Diane L.
* Burlington, NC
4. Lists. 1986.
1 Folder. 3 Items.
This series contains three papers of the same list that includes the names of local newspapers, TV stations, and reporters that were responsible for covering the Ford press conference. There is only one paper that has handwritten notes and additional news organizations and reporters listed (4:1). None of the names on these lists are documented in the “Container List” of this finding aid. However, most of the news organizations are from the local Triad and Triangle areas in North Carolina.
Folder 1. Ford press conference. 1986.
5. Literary Productions. 1986.
1 Folder. 3 Items.
Literary productions is yet another small series in this collection that contains drafts of introductory speeches written by President Fred Young, preparing to formally introduce Gerald Ford. The three drafts in this series offer a general idea of what President Young said during the final introduction of Gerald Ford, even though the finalized version of the introductory speech cannot be located (5:1).
Folder 1. Speeches. 1986.
* Young, Fred
* Hunt, Sam
* Bowman, Fred
* McDowell, Tim
* Martin, James G. (Governor)
* Ford, Gerald R.
6. Photographs. 1986.
2 Folders. ca. 40 Items.
Although it is such a small series, it contains a large amount of photographs. This series is divided up into two categories of photographs including those only of Gerald Ford (6:1) and those taken of other individuals (6:2) involved in events that took place during Ford’s visit to Elon College. The photographs only of Gerald Ford include both black and white, as well as color prints. Primarily, the photographs are taken of Ford standing behind the podium where he delivered his speech and participated in a press conference (6:1).
Moreover, the photographs of various individuals that participated in events that took place while Gerald Ford visited Elon are primarily color prints, with one black and white print included (6:2). Most of the individuals pictured are unidentified. The photographs are presented in strips that are pasted to a piece of cardboard (in the similar fashion that negatives appear in a strip of plastic). These photographs are organized in numeric order according to the roll and sheet number written at the bottom of each cardboard backing (6:2).
Folder 1. Ford, Gerald R. 1986.
Folder 2. Miscellaneous. 1986.
* Ford, Gerald R.
* Lindley, Mary
* Lindley, Tom
* Powell, Betty
* Hawks, Jenny
* Hawks, Bill
* Maynard, Joey
* Maynard, Jim
* Kivette, Camille
* Kivette, Florence Olga (Kivette Childress)
7. Printed Material. 1986.
14 Folders. ca. 40 Items.
This is the largest series in the collection, containing a variety of printed materials that are arranged chronologically within each folder. The majority of the items that make up this series are newspaper clippings pertaining to the visit Gerald Ford made to Elon College in February of 1986. Elon College’s Public Information Office composed a brief announcement that included information about when Gerald Ford was coming to Elon, who was sponsoring his visit, basic biographical information about Ford, and where Elon College is located (7:1). For additional biographical information about Gerald Ford, please refer to the papers titled “Biographical Information” located in the miscellaneous folder (7:3). Of particular historical interest, the miscellaneous folder also contains a paper that outlines the basic facts of Elon College during 1985-86 (7:3).
As mentioned above, the majority of the items in this series are newspaper clippings from various local newspapers. Many of the articles printed prior to February 25, 1986 discuss the events that were to take place during Ford’s visit to Elon College (7:4-7:7). There is one folder dedicated to February 26, 1986 (the day after Ford’s visit) that replays and captures the results of the events that occurred during the visit (7:8). In addition, the articles offer insight into the speech that Ford gave by offering various quotes and analysis of the delivery (7:8).
Moreover, the pamphlets included in this series present multiple photographs and text from newspaper clippings that re-cap Gerald Fords’ visit to Elon College. All of the pamphlets are oversized and have been physically separated and are now housed with the Mss.Coll.009 oversize collection (7:11).
The schedules in this series offer some of the most detailed information pertaining to Gerald Ford’s visit to Elon College (7:12-7:14). Each schedule provides a structured outline of events that were to take place. Since these materials are arranged chronologically, one can see the natural progression of changes in the schedule/agenda leading up to the finalized version of the schedule/agenda found in the February 1986 folder (7:14). These schedules offer insight into the happenings and details that were involved with initial planning of the visit and the carrying out of the plans during Gerald Ford’s visit in 1986.
Folder 1. Flyers. 1986.
* Ford, Gerald R. (38th President of U.S.A.)
* Alumni Gymnasium-Elon College
* Mooney Building-Elon College
* Martin, James G. (Governor)
* Nixon, Richard
Folder 2. Invitations. 1986.
* Mooney Building-Elon College
* Young, Fred
* Ford, Gerald R.
* Alamance Country Club-Burlington, NC
Folder 3. Miscellaneous. 1986.
* Elon College Fact Summary
* Ford, Gerald R.-Biographical Information
Folder 4. Newspaper Clippings. August 1974.
Folder 5. Newspaper Clippings. 1986.
Folder 6. Newspaper Clippings. January 1986.
Folder 7. Newspaper Clippings. February 13-25, 1986.
Folder 8. Newspaper Clippings. February 26, 1986.
Folder 9. Newspaper Clippings. February 27-28, 1986.
Folder 10. Newspaper Clippings. March 1986.
Folder 11. Pamphlets. February 25, 1986.
Folder 12. Schedules. August 1985.
* Ford, Gerald R.
* Williams, Jo Watts
* Perkins, Nan
* McDowell, Tim
* Troxler, George
* White, Chris
* Young, Fred
Folder 13. Schedules. January 1986.
* Holland House-Elon College
* Williams, Jo Watts
* Fulkerson, Chris
* Troxler, George
* Perkins, Nan
* McDowell, Tim
* Mooney Building-Elon College
* Alamance Country Club-Burlington, NC
* Young, Fred
* Ford, Gerald R.
* Alumni Gymnasium
Folder 14. Schedules. February 1986.
* Ford, Gerald R.
* Alumni Gymnasium
* Martin, James G. (Governor)
* Young, Fred
* Holland House-Elon College
* Alamance Country Club-Burlington, NC