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Getting Oriented: FAQs

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Notes

Academic calendar

See a list of important dates for faculty, the official university academic calendar and exam schedule in OnTrack, and the university holiday schedule on HR's website.

Note: Labor Day is a regular class day.

Academic regalia

At least three times each year (Opening Convocation, Fall Convocation, and Commencement) Elon faculty don academic robes, hoods, and caps to participate in university events.

If you do not already own regalia, you may rent or purchase it through Barnes & Noble at Elon University Bookstore.

Renting
Regalia purchases often take 4-8 weeks for delivery, so you might want to have the university rent regalia for the New Student Convocation, even if you are purchasing now. Because time is short before New Student Convocation, Elon will pay for the rental of regalia for you this one time. For future events, you will need to rent or wear your own regalia.

To rent regalia for New Student Convocation: At least 5 business days prior to the event, email the Manager at the Bookstore with all of the following information:

  • Your name
  • Your department
  • Your height in feet and inches
  • Highest degree earned and area of study
  • University where that degree was earned

You will be notified when your regalia arrive, and you may return rented regalia on Saturday morning, following the convocation.

Purchasing
To purchase regalia, visit the Bookstore.

If you have questions about academic regalia, contact the Manager at the Bookstore at 336-278-5400.

Athletic events Admission is free to employee and dependents with Elon ID for most events. Learn more.

Business cards

With a departmental account number, you can order business cards online prior to your arrival. See your department chair or program assistant.

Campus eateries

Elon features an abundance of dining options. Learn more.

Campus mail

See your department chair or program assistant for your campus mail box location and campus mailing address.

The University Mail Center is located in Moseley and is a USPS Unit. They offer most window services (i.e. express, global priority, registered, certified, and insured mail). Stamps can be purchased. Phoenix Card is honored as payment. Learn more about the University Mail Center.

Campus map

A campus map is available online to assist as you navigate around Elon University.

Common reading

The Elon Common Reading Program (ECRP) challenges students, faculty, and staff to examine themselves and the local and global worlds they inhabit through reading. Learn more.

The Campus Shop will have the book used for Common Reading available during the Spring Semester.  They are usually free to instructors teaching ELN 101, COR 110, or ENG 110 classes.

Counseling Services Elon maintains a professionally staffed Counseling Center in the Ellington Health Center whose personnel both work directly with students for short-term counseling and make referrals as appropriate to area mental health services. Unexpected changes in a student's attendance and performance can be a sign of some personal or familial problem. At times you might wish to encourage a student to contact the center. You are also welcome to call the center to consult with the staff about concerns you might have about a student. Learn more.
Cultural events

The university presents a broad offering of cultural and academic programs every semester. Some programs are open to the public, while others require a Phoenix Card or ticket. Learn more.

Directory Find campus phone numbers through the online directory.

Email

Elon provides email service via Microsoft 365. Learn more about email. If you have a problem with your username, password, or logging in, call the Technology Help Desk at 336-278-5200.

Fitness Center The fitness center is free to faculty, staff, and students. Learn more.

History of Elon

Read more about Elon's History.

Books on Elon's History:
  • Professor Emeritus of History, George Troxler's From a Grove of Oaks: The Story of Elon University (March 2014)
  • George Keller’s book Transforming a College: The Story of a Little-Known College’s Strategic Climb to National Distinction (Johns Hopkins University Press, 2004)
  • Durward Stokes' book Elon College: Its History and Traditions (Elon College Alumni Association, 1982)

Human Resources

Human Resources handles all start of work forms like your W-4s for taxes, direct deposit form, and employee information. You must complete your paperwork with HR before you receive your email account, Phoenix Card, a parking permit, etc. Visit the New Hires page on the HR website to learn about the paperwork, identification needed, and actions to be taken prior to your first day of employment.

Keys

See your department chair or program assistant for your office keys and building access.

Mission statement Read Elon University's mission statement.
Office furniture See your department chair or program assistant for office furniture needs.
Office supplies See your department chair or program assistant for access to and purchasing of office supplies.

Parking

Faculty must obtain a car parking permit. This free permit allows parking in designated Faculty/Staff parking lots, all other on-campus parking lots, and the Elon Community Church parking lot. Learn more.

Phoenix Card

The Phoenix Card (named after Elon's mascot, the Phoenix) serves as the universal Elon University ID. The Phoenix Card is required to gain access to recreation facilities and sports or cultural events. It also enables after-hours access to some buildings, such as Belk Library. After you have completed the necessary paperwork at Human Resources, you may obtain your Phoenix Card at the Phoenix Card Office, McCoy Commons 201 (Oaks).

Phone and voicemail

Elon offices are equipped with Cisco IP Phones. Learn more about using your phone, setting up and using voicemail, and making on-campus and off-campus phone calls.

See your department chair or program assistant for information on your phone extension and policies and procedures for making long-distance phone calls.

Planning Week

This is a week geared toward helping faculty prepare to begin the academic year. Numerous activities are held, such as new faculty orientation, committee and department meetings, and much more. The full schedule will be posted in July on the Planning Week website.

Remote access

When off campus, the VPN (Virtual Private Network) can be used to access network resources typically available only on campus (i.e. Belk Library's databases and network storage). Learn more.

Safety and Police

Campus Safety and Police provides a safe and secure community. Learn more.

We encourage all faculty, staff, and students to sign up for E-Alert, Elon's emergency alert system that sends text messages to your cell phone. Once you sign up for the service, Elon can text your cell phone and email you timely information about emergencies, class cancellations, and important weather information. Learn more.

Salary structure (Adjuncts) The base salary for adjunct faculty changes on a yearly basis. Department chairs receive annual updates on this information. See your department chair if you have questions about the salary structure.

Server storage

All faculty are allotted space on a university server to backup your computer. Learn more.

Technology guide Visit the New Faculty Technology Guide to get oriented to Elon's technology.

Technology Help Desk

The Technology Help Desk provides technical support to faculty, staff, and students, including hardware and software for both Windows and Mac platforms. For assistance, call 336-278-5200 or email helpdesk@elon.edu.

Travel See your department chair for information on travel policies, including travel related to conferences, research, class field trips, etc.

University ID

Employees are assigned a University ID once hired.  You can find your University ID on your pay voucher. Learn more about accessing your pay voucher.

Wellness Center The Faculty/Staff Wellness Center offers wellness programming for Elon University employees, including free Physician Assistant appointments, free laboratory tests, screenings, exercise classes, personal training, lunch-and-learns, groups for weight management and smoking cessation, and more. Learn more.