The Accounts Payable department processes reimbursements for payment on Tuesday and Thursday of each week. The employee’s name determines who will process the payment. The alphabet is divided between Carolyn Moore, who works with A through L and Judy Bowes, who works with M through Z.
Requests for Reimbursement should be received by 3:00 p.m. the day prior to the check run. In order to justify reimbursement and to meet the auditor’s requirements you must attach hotel receipts and ticket stubs for transportation used other than your own car. You must list each meal and the amount for which reimbursement is due. If you use your own car, the rate is $.505 per mile.
Please remember all expenses are subject to audit and an explanation is required on unusual expenditures before you can be reimbursed. Do not include alcoholic beverages for reimbursement. Be sure to have your Supervisor or Department Head approve the request. Please contact Carolyn Moore x5264 or Judy Bowes x5267 with any questions.
Request for Reimbursement Form (PDF)
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