Phoenix Card Reader Checkout

Terms and Conditions


Elon University offers terminal devices to organizations so they can accept Phoenix Cash as a form of payment. The Phoenix Card Office reserves the right to refuse any reader request and to remove equipment during an event. The requesting organization agrees to take full responsibility for the equipment during the reserved date/times in the event the equipment is damaged, lost or stolen. A request form must be completed prior to picking up the equipment to ensure we properly credit your organization after the event is over. All payments made through the readers at an event will be transferred to the account number provided on the request form. By signing the request form you are acknowledging you have read, understand, and agree to the terms and conditions set forth in the request form.

Reader Reservation

Readers may be reserved for a total of three days per event, Monday through Friday from 8:00 A.M. - 5:00 P.M. unless otherwise approved by the Phoenix Card Office.  

Weekend and Overnight Use

If your organization is requesting a reader for overnight or weekend use, the phoenix card office will need an email from your organization’s advisor stating that your organization is responsible, the reader will be kept in a safe place over night, and that he/she is aware of and approves of the organization’s use of the reader.  Advisor emails can be sent to  Without an advisor’s approval, weekend and overnight use of readers will not be granted.

Reader Return Information:

If your organization is renting a reader during the week between the hours of 8:00 A.M and 5:00 P.M., the reader will need to be returned to the Phoenix Card Office before 5:00 P.M.  If your organization has permission to rent the reader overnight or over the weekend, the reader will need to be returned the following day before 10:00 A.M. (i.e. Your organization has the reader rented Friday-Sunday, then it will need to be returned Monday before 10:00 A.M.)

Failure to abide by these rules could result in a semester suspension of reader reservation.


If you wish to rent out a Phoenix Card Reader, please visit the Phoenix Card Office in Oaks McCoy Commons, room 201

Please remember readers are rented out on a first come first serve basis.  Therefore, the earlier you visit the office to fill out a request form, the greater the chance of a reader being available for your event.