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 Belk Library Archives and Special Collections

 

Donating materials

The Belk Library Archives and Special Collections Department accepts donations and non-cash gifts that directly relate to the University, the Town of Elon, and the University’s curriculum.  Of particular interest and value to the Archives and Special Collections include Elon University publications, records of committees and organizations both from faculty and staff, office records and files, personal papers, photographs, and faculty/staff publications.  In addition, the Archives and Special Collections accept donations and non-cash gifts of personal manuscript collections of alumni, faculty, staff, students, and anyone else closely associated with the University.  The Belk Library Archives and Special Collections make published and unpublished records available, but is not liable for the use and/or infringement of copyright of the information.

If there are materials that you wish to donate, please visit the Belk Library Archives and Special Collections Department located on the second floor of Belk Library (Room 204).  Appointments are strongly encouraged.   You may also call (336) 278-6681 or email at belkarchives@elon.edu for additional information. 

For further information regarding gifts and donations, please refer to the information provided below from the Society of American Archivists.

Society of American Archivists (SAA) homepage

A Guide to Deeds of Gift

A Guide to Donating Your Personal or Family Papers to a Repository

A Guide to Donating Your Organizational Records to a Repository

 

Donors and Donated Materials

When a donor transfers materials to the Belk Library Archives and Special Collections Department, the collection is organized, preserved, and made available to researchers.

The following is a list of services the Belk Library Archives and Special Collections will provide regarding your donation.

1.  The donation will be organized and, if appropriate, a bibliographic record and/or finding aid (index) will be created to describe the content and the arrangement.

2.  The donation will be physically stabilized and preserved; materials will be placed in non-damaging containers and stored in facilities that provide appropriate temperature and humidity control and security.

3.  The donation will be available to researchers in the Archives and Special Collections after it is organized, physically stabilized, and prepared for use.

4.  The Archives and Special Collections will provide reference services for the donation and, if appropriate, will have the materials listed in national and international bibliographic sources and online databases.

5.  Should the Deed of Gift contain temporary restrictions on any portion or the entire donation, the restrictions will be strictly enforced.

6.  When applicable, the Archives and Special Collections will alert researchers to existing copyrights relating to the donation and will include such statements in the bibliographic record and/or finding aid.

7.  The Archives and Special Collections will require that appropriate and complete citations be included in all information relating to the donation, such as exhibitions, publications, and media productions.

8.  The Archives and Special Collections will permanently maintain confidential files documenting the acquisition of the donation and its use.

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