|
|||||||||||||||||||||
|
|||||||||||||||||||||
|
Steps to Reserve a Van through Moseley Front Desk 1. It is recommended that you first call Moseley Front Desk (ext. 7215) to check the availability of needed vans on your specific date(s).
2. If vans are available for your trip, please go to http://www.elon.edu/e-web/students/campuscenter/vanrequestformpolicies.xhtml.
3. When completing your form, please remember to include the following items (along with general contact information): destination, number of passengers, driver’s name along with their license number and state, and your organization’s account number.
4. Once you submit this form with your information, it will be sent to Moseley Front Desk. Once it is reserved in R25, you will receive a confirmation email, meaning that your reservation is approved and completed. Failure to provide all information on the request form will result in your van reservation not being completed in a timely manner.
Things to Remember
1. On the day that your reservation begins, please bring a list of ALL passengers, and please provide a MapQuest map and list of directions to your destination, along with the mileage to the location (starting point should be 400 N. O’Kelly Ave. Elon, NC 27244).
2. When picking up the van keys, please allow enough time for the Moseley Front Desk staff to find your reservation in R25, obtain the van keys, and answer any questions that you may have about van usage.
3. When given your key, you will also receive a mileage card. This card requires you to write down the start mileage on your van and the end mileage once your trip is over. We also require you to write down the amount of gas deposited in your van throughout your trip on this card.
4. When driving an Elon University vehicle, it should not be operated above 65 miles per hour or the maximum posted speed limit. Also, the driver should avoid using a cell phone while operating the vehicle.
5. You are responsible to completely fill the van with gas before returning your keys at the end of your reservation. Even in the case where an organization only drove a few miles, you are still required to replace the gas that was used. Please fill up the tank until the gas dispenser “clicks”, meaning that it is completely full.
6. If your organization uses University vans frequently, you may want to consider purchasing a BP Gas Card. This will make the process of returning your vans much smoother, and will make it easier to completely fill your van with gas each time.
7. Please clean your van prior to bringing the keys back to the front desk. Remove all personal items from the vehicle, and please clean out all trash left in the van.
8. When you bring your van(s) back to campus, please park the vehicle(s) in a designated space in the back of the McMichael Center parking lot.
9. Please promptly return your key(s) and mileage card(s) to Moseley Front Desk at the end of your reservation. During busy times at Elon, organizations may have specific vans reserved near the time that your organization’s reservation ended with the same vans. If it is not brought back promptly, another organization’s trip may not be able to begin at its scheduled time.
10. Any maintenance problems, accidents, or tickets should be reported to Moseley Center Front Desk immediately upon return to campus.
11. To find further information about Elon University’s policies regarding van use, please refer to the Student Handbook, or go to: http://www.elon.edu/e-web/students/handbook/genpol.xhtml#Vans
|
