Elon University - Student Handbook

Academic Village Amphitheater Use
Access of Individuals with Disabilities
Accidents
Animals on Campus
Athletic Game Playing
Bicycles
Change of Address
Dining Hall Regulations
Event Registration
Golf Balls
Hazing
Inclement Weather
Library Regulations
Lost and Found
Non-University Religious Groups
Organizations/Recognition
Parties and Events
Posters and Publicity
Professional Boundaries Between Faculty/Staff and Students
Psychological Emergencies
Recruitment/Intake (Fraternity and Sorority)
Recycling
Residential Community Policies
Respecting Diversity
Search and Seizure
Sexual Harassment
Sexual Offenses
Skateboards/Rollerblades/Inlines
Smoking
Solicitation, Merchandising, Fund-raising
Technology Policies
Travel Policies for Elon University Organizations
Vans and Use of Personal Vehicles
Withdrawals

ACADEMIC VILLAGE AMPHITHEATER USE

Campus organizations or individuals wishing to host events (initiations, speakers, forums, musical events, etc.) in the amphitheater in the Academic Village must have a must have an event registration request approved at least one week in advance at the Moseley Front Desk. Classes may be held on a first-come, first-serve basis, but classes may not be scheduled for the amphitheater on a routine basis. Event registration is not required for individuals and informal, small group use of the amphitheater for discussions, reflection, studying and other low-key activities.

ACCESS OF INDIVIDUALS WITH DISABILITIES
Elon University is committed to the principle of equal opportunity for all qualified students. In fact, the university policy on disabilities was created to ensure equal access at Elon, as well as compliance with federal and state regulations. Our policy defines the rights and responsibilities of both Elon University and of individuals with disabilities. It also contains the university's procedures for obtaining accommodations as well as the mechanism for dispute resolution. Qualified persons with a disability have the responsibility to provide formal written documentation to the office of Disability Services an evaluation from a licensed professional (such as a psychologist, learning disabilities specialist or, in the case of physical illness/conditions, a physician). The documentation must be dated within four years of the student's enrollment at Elon, and it must explain precisely what the disability is, the limitations resulting from the disability and the specific accommodations needed. Students must make written requests for modifications/accommodations in advance each semester. Follow this link to view the Disabilities Guide Book.

ACCIDENTS
Members of the university who are involved in accidents (falls, automobile, etc.) on campus should report the accident immediately to Campus Safety at ext. 5555. An additional report should also be filed with the assistant vice president for business and finance, Alamance 107.

ANIMALS ON CAMPUS
Animals must be on a leash if on university property. The Town of Elon has a leash law which also applies to the university. Violation of town ordinances can result in public prosecution. Animals are not permitted in university buildings. Exception will be made only for assistance animals. Animals may not be used in pranks or otherwise for amusement or ceremony in connection with any individual, university or group activity. Violation of these policies may result in judicial action.

ATHLETIC GAME PLAYING
Athletic game playing is permitted only in approved areas on campus. Games are NOT permitted in residence halls, parking lots, dining halls and academic buildings unless prior approval is obtained.

BICYCLES
Bicycles can only be parked in areas designated for bicycles (bicycle racks). All bicycles must be registered with the Office of Campus Safety and Police. Bicycles found in any areas including but not limited to stairwells, railings, brick colonnades and gazebos will be confiscated, and a $5.00 fine and $10.00 monthly storage fee will be assessed. All bicycles left after May commencement become property of the university.

CHANGE OF ADDRESS/PHONE NUMBER
If a student's address or phone number changes at any time, he/she must notify the Registrar immediately. It is essential that the university has current information to contact students about official academic matters and in case of emergency. The university requests students to maintain their current cell phone numbers on On Track for emergency use; cell phone numbers will not be given out without permission of the student.

DINING HALL REGULATIONS, THE PHOENIX CARD

Dining Halls
Food, dishes, silverware or other equipment may not be taken from the dining hall without permission of the dining hall manager. Visitors are expected to pay for their meals unless payment is made by their hosts. Persons who fail to cooperate with dining hall personnel or to comply with dining hall regulations will lose their dining hall privileges without compensation. The Phoenix Card may not be used by anyone other than the student to whom the card is issued. Students who use another person's Phoenix Card or students who allow someone to use their Phoenix Card will be charged with fraud. The Phoenix Card will be confiscated and will be returned after a conference with the Phoenix Card manager. Judicial charges may be filed.

Proper attire including shirts and shoes MUST be worn in the dining halls. Sick plates may be obtained by presenting a note from an assistant director or the assistant dean of students and a validated meal card. Students who are sick and cannot leave their rooms should notify their resident assistant to make arrangements for meals.

The Phoenix Card Policies
The Phoenix Card is the official University identification card. Each student should carry his/her Phoenix Card at all times. It provides identification for athletic events, social activities, meal plans, etc. Students may not lend their card to anyone else. Permitting another person to use a card or using someone else's card is against university policy. Cards used improperly will be confiscated and will be returned only after a conference held with the Phoenix Card manager. Judicial charges may be filed.

Should the student lose his/her Phoenix Card, the loss should be reported to the Phoenix Card Office (Moseley 111-A) as soon as possible. The card owner may suspend activity on their Phoenix Card for nights and weekends by visiting www.elon.edu/phoenixcard. There is a $25 replacement fee to receive a new card.

Campus Safety and Police can issue temporary door access cards for students who misplace their card at a time when the Phoenix Card Office is closed (evenings and weekends.). These cards may be coded for temporary door access only. Students should report to the Phoenix Card Office (Moseley 111-A) as soon as possible to receive a new card. Until that time, students should make alternate arrangements for meals, library use etc.

EVENT REGISTRATION

All recognized campus organizations wishing to host events (parties, speakers, programs, etc.) must complete an event registration form one week in advance with the Moseley Center Front Desk.

GOLF BALLS
Golf balls may not be hit anywhere on campus including on the Driving Range on South Campus unless approved.

HAZING
Hazing is against North Carolina state law. N.C. Statutes 14.35-14.36, define the practice as, "to annoy any student by playing abusive or ridiculous tricks upon him; to frighten, scold, beat or harass him, or to subject him to personal indignity." Any violation constitutes a Class 2 Misdemeanor. State law requires that the faculty or governing board of a college or school expel any student convicted of hazing in court.

The hazing policy exists for the protection of the rights and well-being of students. Since 1978, more than 75 students have been killed and hundreds injured in hazing incidents at schools and colleges in the United States. In none of these cases did the group set out deliberately to harm someone. In nearly all the incidents, the use of alcohol was a factor.

Weather conditions, unforeseen circumstances, hidden physical or psychological disabilities, pressure from the group -- these and other factors can cloud the judgment of those in charge and turn what began as fun into a haunting tragedy. The university will not risk such an incident happening at Elon. It would be unconscionable and unethical for the university to sanction in any way a policy which could conceivably result in harm to a student.

It is a misperception that hazing only occurs in fraternities and sororities. Other groups and individuals have been found responsible for hazing. In instances involving other groups and individuals, the sanctions are the same as for those groups and individuals with Greek affiliation. Those "simple" residence hall pranks or athletic team traditions for new members may indeed be considered hazing! It is in the best interest of every individual and group to consult with the director of Greek life prior to planning any activity to make sure it is not considered hazing.

Also to be considered is the personal risk involved for groups and individuals convicted of hazing. The Elon University Honor Board has, in the past, disciplined even new members who participated in hazing; those in charge were given maximum penalties. Personal liability is another consideration. In the event of an injury, not just the organization is liable but also the individual members involved. It could take years to satisfy the demands of a major lawsuit.

It is important to note that hazing is not essential to the success of an organization. The strength of such groups depends on the respect and trust which evolve among members. Hazing does not build such relationships.

The student life division has carefully outlined the university policy on hazing and will continue to conduct an extensive awareness campaign. This policy will be enforced, and violators will be prosecuted to the extent allowed.

INCLEMENT WEATHER
The university remains open during times of snow and ice storms or other types of inclement weather in order to serve resident students as well as commuters who live close to campus. If weather conditions become so severe as to render it hazardous for students to drive to campus, those students who choose not to travel on that day will, in no sense, be penalized for failure to do so. The most accurate and up-to-date information about the status of classes and campus services can be found on the E-net! Web site (www.elon.edu/e-net). Students are encouraged to check the Web site frequently for updates, schedule changes and closures. Students may also access important bulletins by calling the Elon severe weather hotline at (336) 278-SNOW (7669). In addition, student may receive important weather-related messages via the E-Alert cell phone text messaging system. Sign up for E-Alert at this site: http://org.elon.edu/e-alert. Many local TV and radio stations also broadcast information concerning class cancellations or campus closure. TV Channels: WFMY, WTVD, WGHP - Fox 8, WXII and Elon University Cable Channel 3. Radio Stations: WUNC, 91.5 FM; WFDD, 88.5 FM; WBAG, 1150 AM; WMAG, 99.5 FM; WKZL 107.5 FM; WSJS 600 and 1200 AM; and Elon University station WSOE, 89.3

LIBRARY RESOURCES: CAROL GROTNES BELK LIBRARY

The Carol Grotnes Belk Library provides a variety of learning resources and services in support of the university curriculum, helping students develop effective research, study and presentation skills.

The library offers over 300,000 books, 8,000 current serial subscriptions, 70,000 government documents and 24, 000 audiovisual materials for use by the entire university community. Provided are Library instructions for individuals and classes, professional reference services, a wide variety of online databases, internet access and a variety of interlibrary loan services. Additionally, students can find novels, DVD's and audio books for recreational reading, viewing and listening.

Within the library, the Office of Media Services offers audiovisual production and design services, audiovisual equipment and materials, and laptop computers for check-out with a Phoenix card.

LIBRARY REGULATIONS

*The library seeks to maintain an atmosphere conducive to studying and reading. Talking in a subdued tone is permitted on the first floor. The second floor and third floors are reserved for quiet study. Students working in groups are urged to use one of the small study rooms.

* Cell phones may be used only on the first floor, the back stairwells, and the study rooms.

*Certain types of materials, including reference books, reserve materials, newspapers, periodicals, microforms and archival materials may be used only in the library.

*Circulating materials are loaned for various lengths of time, and each borrower is responsible for knowing the due date/time on all items and for returning them on or before they are due. Borrowers will receive an e-mail courtesy reminder three days before items are due and can renew needed items either online or in person.

*There are no daily library fines but borrowers with overdue materials will be blocked from further check-outs.

*Borrowers with overdue materials will receive two e-mail overdue notices, followed by a bill. At this point the material is considered lost, and borrowers will be charged $60.00 per item ($50 replacement cost, $5 processing fee, and $5 non-refundable billing fee). If the item is returned, the borrower will owe only the $5 billing fee.

*The library will accept an exact replacement, in new condition, of the lost item but in all cases the borrower is responsible for the billing fee.

*Materials lost belonging to other libraries will be charged at the rate of the lending library.

*All outstanding library debts must be cleared before the student may check out other materials, withdraw officially from school, receive a transcript, register for another semester, or graduate.

*The library adheres to and supports all copyright regulations.

LOSTAND FOUND
The lost and found service is maintained in the Office of Campus Safety and Police and the Moseley Center Front Desk. All items must be claimed by the end of the semester/term.

NON-UNIVERSITY RELIGIOUS GROUPS
Non-university religious groups that wish to come to the campus to present programs or otherwise encounter students must have the approval of the vice president for student life and dean for students. The vice president will not grant such approval without the endorsement of the university chaplain.

ORGANIZATIONS/RECOGNITION
All campus-recognized organizations are open to students regardless of race, color, disability, national or ethnic origin, and sex (exceptions being social fraternities and sororities, some sports clubs and a cappella groups). Some organizations may have academic requirements for admittance or charge fees for membership.

Students wishing to form student organizations must be approved by the University before they may reserve rooms or use field space; be listed on Elon documents as a group; advertise via flyers, posters, table tents, E-Net, WSOE or websites; participate in the Organization Fair; attend competitions, hold performances, etc.; use university vehicles; or request funding from the Student Government Association. Student groups may not use the Elon name on campus, online, or off campus as a group, conduct tryouts or otherwise commence activities as an organization until approved as an official student organization. Contact the Center for Leadership, or visit the website http://www.elon.edu/e-web/students/organizations/forming.xhtml on steps for forming a student organization.

Recognition will be suspended for groups who do not submit by October 1 to the Center for Leadership each year a membership roster, verification of an active faculty advisor and goals for the academic year. Organizations must also submit by April 1 of each year a progress report on achieving those goals and an updated roster.

PARTIES AND EVENTS

All campus parties and events must adhere to regulations concerning alcohol and room capacity. All parties must be registered with the Director of Campus Center Operations at the Moseley Front Desk. A "party/event" registration form, available at the Moseley Front Desk and online, must be submitted to the appropriate director at least one week prior to the planned event. Forms which are not submitted at least one week in advance will not be considered for registration. The only exception to the one week approval process is for student activism events taking place on the West Lawn of Moseley. The West Lawn is readily accessible for spontaneous student activism and events will be approved within 24-hours.

The possession of kegs, common containers or multi-serving containers which hold or have held alcohol is strictly prohibited anywhere on campus, including in vehicles. The university abides by the law of the state of North Carolina which prohibits persons who are less than 21 years of age from possessing or consuming alcoholic beverages of all types. Individuals will be held responsible should they dispense such beverages to persons who have not yet reached age 21.

The public display or consumption of alcoholic beverages is prohibited by university policy and the laws of the state of North Carolina. No party -- formal or informal, planned or spontaneous -- involving the use of alcoholic beverages may be held in any area of the campus without prior approval from the appropriate director. Public is defined in terms of the following locations: all open spaces on the campus; all dining halls and snack bars; all hallways and stairways; all bathrooms and auxiliary rooms and every other space exclusive of individual residence hall rooms, residence halls and residence space under authority of the university. Students may consume alcoholic beverages provided they are 21 or older, in residence hall rooms only.

There may be no more than six persons in any given residence hall room or no more than 20 in Danieley Center Apartments or Flats. (Exception: in the North area organization/special interest suites, the limit is 20 in an eight person suite, including all rooms and lounges. The limit in public areas of Greek houses should be consistent with posted fire regulations.) This policy will be strictly enforced, and students who violate these regulations are subject to immediate campus judicial action.

POSTERS AND PUBLICITY
All signs or posters which are to be placed on the campus must be approved in the appropriate office, the Student Activity Office, or the Moseley Center front desk. Please bring the sign or poster to be approved before it has been duplicated.

The Director of Campus Center Operations manages the posting/publicity policy. The following offices are responsible for approving posters and flyers on campus in the approved manner and places consistent with all rules described in the handbook:

Moseley Center - university programs and miscellaneous items (e.g. banners, chalk, etc.) not covered by the following offices. Any off-campus business must advertise in the Pendulum.

Campus Recreation - athletic teams, campus recreation clubs

Kernodle Center for Service Learning - service organizations

Cultural Programs - all programs and activities associated with the Department of Performing Arts

Leadership - media, leadership programs, and recognized student organizations

Provost - academic departments, honor societies, departmental organizations

Religious Life - religious organizations

Residence Life - residence halls and programs

Greek Life - Greek Organizations

* Posters and signs may be posted by faculty, staff, students or student organizations in approved areas only and with approval of the appropriate office. Failure to receive authorization will result in the removal of the signs or posters, restitution for any damage and may result in loss of posting privileges.

* Once a flier/sign has been authorized, it can remain posted for a maximum of 30 days or until the "down" date. Foam board posters on easels may remain in Moseley for a maximum of seven days. Individuals or groups who receive authorization are responsible for removing their posters/signs within 24 hours after the posting date has expired.

* No reference to alcoholic beverages or bars may appear on any poster or sign. This includes, but is not limited to, BYOB or YOUR FAVORITE BEVERAGE.

* All signs/posters must be in good taste, consistent with university policies, and shall not contain sexist, racist, profane or derogatory remarks, or nudity. The university retains the right to deny posting of any materials on campus.

* All posters must have the name of the sponsoring organization/individual on the poster.

* Approved locations for posting: Signs and posters may be placed on the bulletin boards throughout the campus as well as on outdoor kiosks. Signs and posters are not to be placed on walls, doors, windows, restrooms stalls, or mirrors, the balconies or railings of Moseley, refreshment machines, wood or plaster columns, or any other parts of buildings, including the colonnades. Individuals or groups who post signs or posters in unauthorized locations will be required to remove the posters and may lose their posting privileges. Repeated violations may result in judicial action.

* Groups wishing to place posters in Moseley Center must consult with the Director of Campus Center Operations.

* Banners: Recognized student organizations and appropriate university offices that wish to publicize an event by using a banner must obtain permission from the director of campus center operations at least two weeks before the banner is to be hung. All banners must be professionally made and meet appropriate university standards for height, width and color (detailed information is available at the information desk at Moseley Center). The group must submit all information for approval prior to the making of the banner.

* Table tents: Recognized student organizations that wish to place table tents on the tables of the dining halls, the Octagon Cafe, Danieley Center Commons Food Court, Freshens and/or the Acorn Coffee Shop should first have the tents approved by the director of the leadership office. Once approved, permission for placing the table tents can be obtained by contacting the director of campus dining services, ext. 5333.

* Using chalk on sidewalks: Recognized student organizations that wish to publicize an event by using chalk on sidewalks must obtain permission from the director of campus center operations at least three working days in advance of the advertising date. The group must submit all sayings for approval. The organization must agree to use only chalk and must clean all areas within 24 hours after the event. Chalking on brick walkways is prohibited.

* Posting in residence halls: Only signs and posters approved by the appropriate office will be considered for distribution/posting in the residence halls. Students or recognized student organizations that wish to have signs/posters placed on residence hall bulletin boards must bring 80 copies of the approved sign/poster to the Office of Residence Life. The residence life staff will place the information on the bulletin boards. Distribution to student rooms is not permitted.

* The only exception to the posting policy is the spring student government elections. During the 10 days prior to the election, signs and/or posters will also be permitted on the brick colonnades area on each side of Alamance Building. Signs or banners may not be suspended from the buildings. All posters and signs must be removed from the campus within 24 hours after the election.

* Posting associated with off-campus organizations: All signs/posters associated with off-campus organizations, programs, or individuals must adhere to the university policies and procedures. These signs are subject to prior approval from the vice president for business and finance. These signs may be posted no longer than 30 days on the off-campus bulletin board in Moseley Center and Alamance Building.

The Moseley Center now offers new Digital Posters instead of traditional posters that students, faculty, and staff can use to promote campus organization and events. On this page you will find all the information policies and procedures in regards to the digital advertisement.

Digital Poster Procedures:

Using Power Point:

Create a new document with page dimensions of 11.25” wide by 20” tall.* (call x5018 for help). Click Here for PowerPoint Template

Design the electronic poster and insert your desired content.
Save the file in the program format or as a .jpg (files saved as .jpg can not be edited). Please use the following naming scheme for the file name: group or organization name_poster or event title_date to remove. (For example: sub_fall concert_10-6)
Submit electronically to moseleyads@elon.edu as an attachment with posting instructions (start date, end date, etc) included in the body of the E-mail.
You will receive a confirmation E-mail when digital poster has been uploaded to the Moseley digital displays.

If the poster is not designed to required dimensions, it cannot be posted. Please direct all questions to Drema Holder or the Moseley Center Front Desk at ext. 7215.

All signs or posters which are to be placed on the campus must be approved by the Moseley Center Front Desk. Please bring the sign or poster to be approved before it has been duplicated.

The Director of Campus Center Operations manages the posting/publicity policy. The following offices are responsible for approving posters and flyers on campus in the approved manner and places consistent with all rules described in the handbook:

Moseley Center - university programs and miscellaneous items (e.g. banners, chalk, etc.) not covered by the following offices. Any off-campus business must advertise in the Pendulum.

Campus Recreation - athletic teams, campus recreation clubs

Kernodle Center for Service Learning - service organizations

Cultural Programs - all programs and activities associated with the Department of Performing Arts

Leadership - media, leadership programs, and recognized student organizations

Provost - academic departments, honor societies, departmental organizations

Religious Life - religious organizations

Residence Life - residence halls and programs

Greek Life - Greek Organizations

* Once a flier/sign has been authorized, it can remain posted for a maximum of 30 days or until the "down" date. Individuals or groups who receive authorization are responsible for removing their posters/signs within 24 hours after the posting date has expired.

* No reference to alcoholic beverages or bars may appear on any poster or sign. This includes, but is not limited to, BYOB or YOUR FAVORITE BEVERAGE. The Lighthouse may be advertised: the event must take precedent over the menu.

* All posters must have the name of the sponsoring organization/individual on the poster.

* Groups wishing to place flyers in Moseley Center must consult with the Director of Campus Center Operations.

* Banners: University offices that wish to publicize an event by using a banner must obtain permission from the Director of Campus Center Operations at least two weeks before the banner is to be hung. All banners must be professionally made and meet appropriate university standards for height, width and color (for information contact the Director of Campus Center Operations). The group must submit all information for approval prior to the making of the banner. Major institutional events, such as Family Weekend, Homecoming and Commencement take precedent over individual departments.

* Table tents: Recognized student organizations that wish to place table tents on the tables of the dining halls, the Octagon Cafe, Danieley Center Commons Food Court, Freshens and/or the Acorn Coffee Shop should first have the tents approved by the Director of the Leadership Office. Once approved, permission for placing the table tents can be obtained by contacting the director of campus dining services, ext. 5333.

* Using chalk on sidewalks: Recognized student organizations that wish to publicize an event by using chalk on sidewalks must obtain permission from the Director of Campus Center Operations at least three working days in advance of the advertising date. The group must submit all sayings for approval. The organization must agree to use only chalk and must clean all areas within 24 hours after the event. Chalking on brick walkways is prohibited.

* Contact Residence Life in the Moseley Center, room 213 or ext. 7300 for posting in the Residence Halls.

* The only exception to the posting policy is the spring student government elections. During the 10 days prior to the election, signs and/or posters will also be permitted on the brick colonnades area on each side of Alamance Building. Signs or banners may not be suspended from the buildings. All posters and signs must be removed from the campus within 24 hours after the election.

The Moseley Center now offers Digital Posters instead of traditional posters that students, faculty, and staff can use to promote campus organization and events. On this page you will find all the information policies and procedures in regards to the digital advertisement.

Fundraising & Displays in Moseley Center:

In an effort to address the need to advertise and promote events in the Moseley Center, the following options are currently available:

1. Information Board (across from the mailroom) – This board is organized in sections and

allows areas with a common theme to post approved information in an orderly fashion. In

order to place information on this board, please submit approved information at the

Information Desk to be posted by the Moseley Center staff.

2. Table Reservations – Three locations in the Moseley Center have been designated areas

for groups to solicit information and participate in fundraising. Reservations may be made

at the Information Desk. An approved “Request for Fundraising/Solicitation Permit” must

be submitted at the time of the request. Forms are available in the Student Life Office,Moseley Center 209. Please refer to the Student Handbook for more information.

PROFESSIONAL BOUNDARIES BETWEEN FACULTY/STAFF AND STUDENTS
All faculty, including any university employees with teaching responsibilities or any who hold a position of authority with students, as described below, are expected to maintain appropriate professional boundaries in their relationships with students. In keeping with the Elon University mission, faculty relationships with students must maintain a central focus on student learning and development. Inappropriate relationships that potentially jeopardize the centrality of this focus are contrary to the mission of the university and counterproductive to the educational process.

Intimate relationships between faculty and students, even of a consensual nature, are inherently problematic due to the unequal status of faculty and students. Therefore, any employee with teaching responsibilities or any other position of authority in relation to students may not engage in such inappropriate relationships with students. Pre-existing relationships are exempt from this policy. An inappropriate relationship is defined as any romantic or physically intimate liaison. Positions of authority include, but may not be limited to, teaching, evaluating, supervising, coaching, or advising a student or student group.

Students who feel faculty or staff have exceeded professional boundaries with them or other students should report the incident to the Office of the Vice President and Dean of Students. This is a serious issue and has strong ramifications for both the students and the faculty/staff involved. Students will not be penalized or discriminated against in any way for reporting incidents, but any student who knowingly files a false or malicious complaint may be charged with lying under the honor code. When a complaint is received, the vice president or his designee will explain the grievance procedure and work with the student for an expeditious resolution in as confidential manner as possible.

Informal Procedure: The vice president for student life will notify the department head or supervisor of the accused faculty or staff person and investigate the complaint. In consultation with the vice president for student life, the supervisor/chair will meet with the accused faculty or staff person and student as needed to resolve the complaint. If the complaint is found to have merit, the resolution of the case will be forwarded to the Office of Human Resources. An informal review and resolution of the matter should always take place before the student resorts to the formal grievance procedure. In some cases, input from select persons in the university may be helpful; the supervisor/chair may wish to contact such a person.

Formal Procedure: If the complaint cannot be resolved informally, then the student may use the formal procedure, which is the same as the formal grievance procedure for the sexual harassment policy as outlined in the Faculty Handbook and the university Employee Manual. The handbook and manual are available in the Human Resources Office, the Office of the Vice President for Student Life and Dean of Students, the Office of Student Development and the Office of the Provost/Vice President for Academic Affairs.

Approved by the Student Life Committee on April 25, 2002.

PSYCHOLOGICAL EMERGENCIES
A student who experiences a psychological emergency, including attempts to harm himself/herself, may be required to leave campus and will be required to have a psychological evaluation. If the psychological emergency involves a community disturbance, disrupts the orderly functioning of the university, or requires more supervision than the university can reasonably provide, or jeopardizes in any way the safety of the student or others, the student may be required to remain off campus. The student may be required, at his/her own expense, to be evaluated by an off campus, licensed health care provider.

The director of counseling services (or designee) will prepare an evaluation of the student's capacity for remaining enrolled at the university. The director of counseling services will make a recommendation to the vice president of student life and dean of students regarding the student's ability to return to the university. The student's parent(s) or guardian may also be notified.

If the student is allowed to remain enrolled, he/she will be required to sign an Agreement to Return to Campus, which documents conditions for remaining enrolled. This agreement may include outpatient treatment, and the student, the vice president of student life and the director of counseling services will evaluate it each semester, winter term or summer term. At any of these times, the agreement may be terminated.

Parents or guardians may be required to assist the student. In the event of an extreme emergency such as a suicide attempt, or any extreme situation where the student's judgment is significantly impaired, until parents or guardians can be contacted the on-call counseling staff will assist with initial treatment recommendations. The student or his/her family will be responsible for all off-campus costs including transportation to the hospital, the initial evaluation and any hospitalization costs or outpatient treatment.

RECRUITMENT/INTAKE (FRATERNITY AND SORORITY)
Membership intake or recruitment (formerly known as "rush") is the mutual selection process by which fraternities and sororities recruit new members and introduce them to the benefits and responsibilities of fraternity and sorority life.

Elon University policy requires that a student interested in joining a fraternity or sorority establish a minimum cumulative grade point average at Elon before he/she can complete the recruitment process, and have completed 12 hours of study at Elon. Currently, the minimum GPA requirements are: Panhellenic Council organizations (sororities) - 2.75, Interfraternity Council organizations (fraternities) - 2.5, and National Pan-Hellenic Council organizations (historically African-American fraternities and sororities) 2.5. The minimum GPA requisite is subject to change; please call the Office of Greek Life for detailed information.

Formal recruitment takes place each spring, but open recruitment events and information meetings are held throughout the school year. For more information contact the director of Greek life at ext. 7326, or visit the Greek life Web site at http://www.elon.edu/greek

RECYCLING:

Recycling is very important here at Elon! Thanks to a concerted campus effort, the university community recovered more than 560 tons of paper and cardboard and more than 150 tons of other recyclable's such as glass, plastics and aluminum from 2005 through 2009. This is over 25 more tons recycled than the prior year, a success due to increased campus awareness and the collaborative efforts from students, faculty and staff who have participated in Elon's recycling program. The more we recycle, the less we send as waste to the landfill, which helps reduce costs to the campus and provides materials to be reduced and reused in many other capacities. Carpeting, copy paper, drywall, cardboard, and insulation are just a few of many things that can be made from recycled materials.

Student must continue to do their part. Each resident's room is supplied with a recycling bag to help transport recyclables to designated recycling areas found within or in close proximity to their living area. Throughout the campus recycling containers are located within buildings, classrooms, residence halls and at athletic events. Recycling containers are identified by shape, size and color and in some cases colored lids and bags. Blue typically identifies recycling and is fairly universal. Green top lids are now in use to capture plastic, aluminum and glass around campus. Labeling also helps identify what each container is for.

Glass, plastic and aluminum are co-mingled and can be thrown into the same identified container. There is no need to separate the different colored glass, plastic containers or aluminum-this is all done at the recycling facility where the materials are taken. Permissible paper items for recycling include junk mail, cereal boxes (& similar packaging), course packs, white copy paper, colored copy paper, printer ready paper, letterhead, lined notebook paper, computer printout, green bar computer paper, envelopes (cellophane windows okay) post-it notes, carbonless (NCR) forms, manila folders, fax paper (if still used), blueprints, cardstock (any color), and phone books as well as student directories.

Your efforts to recycle at Elon will help the university conserve natural resources, save energy and reduce costs. We appreciate all your efforts to recycle and will look to continue improving resources to better capture all Elon University's recycling needs. Should you have any questions or need any further information regarding recycling at Elon, please feel free to contact the Physical Plant at ext. 5500 or visit their environmental website at :

www.elon.edu/physicalplant/env-aware/index.htm

SUSTAINABILITY

Elon University is committed to sustainability and to serving as a positive examaple through sustainable operations and education. Teh University is pursuing its mission to become more sustainable by focusing on three areas reducing greenhouse gas emissions, conserving resources and educating the community.

Students are encouraged to get involved in Elon's sustainability efforts. Visit the Sustainability Web site to learn about Elon's efforts and how to get involved: www.elon.edu/sustainability.

RESIDENTIAL COMMUNITY POLICIES

Because the residence halls comprise a unique community living environment, policies that provide for the health, safety and security needs of all residents are a necessity. These policies foster a cooperative living environment and prohibit certain behaviors which adversely affect the residence hall community. Greek houses are subject to all residential community policies. Please refer to the Elon University Housing Agreement/Apartment Leasing agreement for more information.

Damage Charges
Students are responsible for loss or damage to furnishings or equipment in the residence hall room to which they are assigned. Prior to the first semester that a student lives in campus housing, a $100 security deposit will be charged on the student's bill. The student is responsible for all damage to a room and its furnishings. The cost of repairs and replacements will be charged to all residents of the room. Residents are expected to take every precaution to assure that communal property is not abused. IN HALLS OR SECTIONS WHERE THE UNIVERSITY HAS DETERMINED THAT THERE IS UNDUE ABUSE OF UNIVERSITY PROPERTY AND THE RESPONSIBLE INDIVIDUAL(S) CANNOT BE IDENTIFIED, ALL RESIDENTS WILL BE HELD RESPONSIBLE FOR PAYING A PRORATED SHARE OF THE COST OF REPAIRING SUCH DAMAGES. The security deposit will remain in university accounts throughout a student's stay in campus housing. Upon permanently leaving campus housing, the security deposit, or balance thereof, will be refunded according to the conditions outlined in the Residence Life Housing Agreement less any indebtedness to the university.

Fire Safety
Fire safety is everyone's responsibility. Remember to use only heavy duty, UL approved extension cords with surge protection. Also, live Christmas trees, Christmas tree lights, candles, halogen lamps, nonelectric fuel lamps and lanterns, simmer pots and incense may not be used or kept in campus housing.

Keys and Security
Keys are the property of the university and must be returned when the student moves from a room or apartment. Room, suite or apartment keys may not be duplicated or lent to anyone else. Possession of another student's room or suite key is prohibited. Failure to return room keys at the end of the agreement period will result in charges to the resident for replacement keys and changing locks. Residents may not install their own locking devices on room doors. Those violating this policy or possessing keys other than the one(s) assigned are subject to judicial action.

The university has adopted policies which are designed for the safety and security of those living in campus housing. Students are required to carry their university I.D. card at all times and to present it to university officials upon request. Residents who enter or leave by locked security doors are responsible for leaving the door in a locked position. When the university is in session, students may enter and leave their campus housing at will. Those buildings which have common hallways are equipped with card access. FOR YOUR SAFETY, DO NOT GIVE THIS CARD TO ANYONE NOT LIVING IN YOUR RESIDENCE HALL. Violation of this policy will result in judicial action.

Students must adhere to published residence hall opening/closing schedules, unless permission is granted by the assistant director of residence life.

Liability
The university shall assume no responsibility, and the student or other party to the housing agreement shall indemnify and hold harmless Elon University and its agents and employees, for any and all claims arising from personal injury or for the loss, damage or theft of personal property belonging to or in the custody of the student(s) for any cause whatsoever, whether such losses occur in student rooms, public areas or elsewhere in or around the residence halls, theme houses or Greek houses. The student is encouraged to carry insurance for protection against such losses.

Pets
Pets are not permitted in student rooms or apartments except fish in tanks not larger than a 10 gallon capacity and trained assistance animals for the visually/hearing impaired. Violation will result in a $25 fine and immediate removal of the pet at the resident's expense.

Property
Students are expected to exercise care and respect for university property. Theft, vandalism and unauthorized entry into a restricted, locked or closed residence hall space not specifically assigned to the student is prohibited. Students are also subject to local, state and federal laws.

Quiet and Courtesy Hours
Quiet hours are designed to promote an environment conducive to study and are in effect from 7 p.m. - 10 a.m. to respect the rights of others. Courtesy hours are in effect 24 hours a day, seven days a week.

Right of Entry
The university reserves the right to enter student rooms as presented in the university's search and seizure policy and for the following reasons: emergency, repair, maintenance, health and safety inspections, or as necessary to maintain campus order and regulations.

Rights of Others
In order to maintain the academic atmosphere of the residence halls, students are expected to conduct themselves in a considerate manner with regard to the rights, safety and needs of others. Accordingly, students are obligated to live in a cooperative manner with roommates and other residents. Harassment or the use of grossly abusive language with insults, taunts or challenges directed at another person is prohibited. Students are expected to recognize and respect the authority of university staff and to comply with requests they make in the performance of their duties.

Visitation
The university visitation policy applies to all students and guests whether the students live on campus or not. Students may have visitors no more than three days per week and not more than four nights within a 30 day period and with roommate's approval. Hours of visitation are:

Sunday - Thursday
10 a.m. until 12:30 a.m.

Friday - Saturday
10 a.m. - 2:00 a.m.

Freshmen living in Danieley Center follow the policy stated above. Danieley Center Apartments and The Oaks maintain 24-hour visitation seven days a week. Public lounges of residence halls are open 24 hours a day when school is in session. Common areas are open during visitation hours only. Common areas include, but are not limited to, lounges and first floors of fraternity and sorority houses. Students may visit or have someone of the opposite gender visit them in a residence hall room only during the visitation hours listed above.

EQUAL OPPORTUNITY STATEMENT

Elon University does not discriminate on the basis of age, race, color, creed, sex, national or ethnic origin, disability, sexual orientation or veteran status in the recruitment and admission of students, the recruitment and employment of faculty and staff, or the operation of any of its programs.

As a colegiate community, Elon University will not support or condone behaviors that violate the integrity of any individual or group. While the university respects the right of its community to exercise free speech, behaviros will not be tolerated that may be considered harrassment, destruction of property or acts of violence. Incidents of harassment or discrimination should be reported to the Office of Judicial Affairs in Moseley 211.

RESPECTING DIVERSITY
As a holistic learning community, Elon University values diverse backgrounds and ideas from the United States and abroad as we seek to foster a pluralistic community based on shared experiences, the exchange of diverse perspectives, and learning about those different from ourselves. Respecting diversity at Elon means including and appreciating all individuals and groups to improve the learning experience for the betterment of the campus community.

Elon University will not support or condone behaviors that violate the integrity of any individual or group on the basis of age, race, color, creed, sex, national or ethnic origin, disability, sexual orientation, veteran’s status or any other legally protected characteristic. While the university respects the right of its community to exercise free speech, behaviors will not be tolerated that may be considered harassment, destruction of property or acts of violence. Harassment on the basis of any protected characteristic in any form—verbal, physical, or visual is strictly prohibited. Examples of prohibited conduct include but are not limited to:

• offensive language, remarks, pictures, calendars, etc.

• inappropriate jokes

• verbal abuse

• unwanted physical contact

This policy applies to all students, employees, interns, contractors, vendors, and others in the university environment, and applies to students’ behavior on and off campus. The university also prohibits retaliation against anyone because that person makes a good faith complaint, assists in an investigation, or otherwise exercises any rights protected by law or under this policy. Incidents of harassment or discrimination should be reported to the Office of Judicial Affairs in Moseley 211.

As a collegiate community, Elon University will not support or condone behaviors that violate the integrity of any individual or group. While the university respects the right of its community to exercise free speech, behaviors will not be tolerated that may be considered harassment, destruction of property or acts of violence. Incidents of harassment or discrimination should be reported to the Office of Judicial Affairs in Moseley 211.

The Elon University Board of Trustees has also issued the following statement of inclusion: In the spirit of the Elon University mission statement, Elon University regards discrimination against gay and lesbian members of the community as inconsistent with its goal of providing an atmosphere of mutual respect in which students, faculty and staff may learn, work and live.

SEARCH AND SEIZURE
Entry by university staff into assigned rooms in residence halls, student cars and other university-owned or leased housing is divided into two categories: A) Searches and B) Emergency Situations.

Searches
When there is strong reason to believe that a violation of campus regulations and/or city, state or federal law has occurred, a search will be conducted by university officials when approval is given by the vice president for Student Life or his immediate staff. If the vice president authorizes a room search, it will be conducted in the following manner:

The vice president for Student Life (or his designee) will authorize campus security staff to conduct the search in the presence of a student life staff person.
Those conducting the search will knock upon the door of the room in question. If they are not admitted, they will enter the room using a pass key, if necessary.
If the room is occupied, those entering it will announce that they are going to conduct a search.
If contraband, stolen items or any items found in violation of university policy are discovered, they will be confiscated and a written receipt will be given to the room's occupant(s) indicating what has been taken and the names of those who have taken it. If there is no one in the room, the same written receipt will be left in a prominent place. Those conducting the search will keep a copy of the receipt.

Legal search warrants do not require the approval of the university and will be honored. To the extent allowed by the civil officers, every effort will be made to have a representative of the Division of Student Life observe a search conducted as a result of a search warrant.

Emergency Situations
An emergency situation exists when the delay necessary to obtain authorization constitutes a danger to persons, property or the building itself, or other circumstances to maintain campus order. Rooms may be entered if any of the above mentioned conditions exist.

NOTE: During investigations of possible violations of university policy, students may be asked to open refrigerators, closet doors or locked storage, such as drawers or lockboxes. Residents have the option of refusal; if the student refuses, the vice president for student life may be contacted to obtain permission to search.

SEXUAL HARASSMENT
For general policy purposes, sexual harassment may be described as unwelcome sexual advances, requests for sexual favors and other physical and expressive behavior of a sexual nature where:

* Submission to such conduct is made either explicitly or implicitly a term or condition of an individual's employment or education;

* Submission to or rejection of such conduct by an individual is used as the basis for academic or employment decisions affecting the individual; or

* Such conduct has the purpose or effect of substantially interfering with an individual's academic or professional performance or creating an intimidating, hostile or offensive employment or educational environment. Sexual harassment also includes slurs, threats, derogatory or suggestive comments, unwelcome jokes, exposure to sexually-oriented literature or pictures, teasing or sexual advances and other similar verbal or physical conduct, including e-mail or other online communications.

REPORTING INCIDENTS OF SEXUAL HARASSMENT
Students who believe they have been the object of sexual harassment by a university employee or faculty person should report the incident(s) to the Office of the Vice President and Dean of Students. He or his designee will explain the grievance procedure and work with the student for an expeditious resolution in as confidential a manner as possible. Students who have been harassed by a fellow student should report the incident to the Office of Judicial Affairs, Moseley 211.

The complete procedures to be followed are presented in the Faculty Handbook when the accused is faculty and in the Staff Handbook when the accused is a staff member. Both handbooks are available in the Office of the Vice President and Dean of Students. When the accused is a student, the complaint will be addressed using the student judicial process presented in the Student Handbook, which may found on this Web site.

SEXUAL OFFENSES
Elon University will not tolerate acts of sexual abuse, assault, discrimination or harassment. Rape, acquaintance rape and other forms of sexual harassment are violations of an individual's rights. It is everyone's responsibility in the university community to become sensitive to and educated about the legal, social and university codes regarding behavior in these areas. For detailed information on Sexual Assault, Rape and University Services, see http://www.elon.edu/e-web/students/saa.

Students who believe they have been the victims of sexual abuse or assault have the right to report the incident to the offices of counseling services, student development, judicial affairs, campus safety and police, and/or the Elon Police Department (Town of Elon Municipal Building). Students may wish to call Crossroads (Sexual Assault Response and Resource Center), and a trained volunteer will quickly respond to the victim.

In all cases of sexual assault reported to the university, the victim will retain control over his or her identity being released to other parties. If the victim is under the age of 18, the parent or guardian will be notified of the alleged assault.

Victims who report assaults on campus have these options: choose to have the case prosecuted in criminal court and/or considered for adjudication through the campus judicial system. They can choose to participate in either or both processes.

The university will hold all reported acts of sexual abuse and violence in the highest confidence. The names of victims will not be released to any other party without the written consent of the victim. The names of accused students will not be released as directed by the Family Educational Rights and Privacy Act of 1974. Victims who choose to process claims of sexual assault through the campus judicial system will be informed of the results of judicial hearings as permitted by the Student Right-to-Know and Campus Security Act of 1990. See the Judicial Process section for more information regarding the campus judicial process and reported acts of violence.

Students who wish to participate in rape prevention activities should contact the Office of Student Development, Moseley 206, ext. 7200.

SKATEBOARDS/ROLLERBLADES/INLINES
Rollerblading and skateboarding are not allowed inside of any building. Grinding and rail-sliding are not permitted. The Town of Elon prohibits skateboarding and rollerblading on town streets and sidewalks.

Rollerbladers and skateboarders must yield the right of way and not disrupt pedestrians or vehicular traffic. Protective gear -- helmet, wrist guards, elbow and knee pads -- is highly recommended. The university reserves the right to immediately confiscate the skateboard or rollerblades of any person found violating this policy. All rollerblading and skateboarding is at the student's risk, and the university assumes no liability for injury. A violation may also be treated as a judicial offense.

SMOKING
Elon University is a smoke free campus with respect to all facilities, except outdoor facilities. Smoking is not permitted within 30 feet of designated entrances or in Rhodes Stadium.

Students are not allowed to smoke in any campus residence halls or apartments owned or operated by the University. Students will be allowed to smoke in breezeways and on balconies and stoops, but not directly in front of other students' doors or windows .

SOLICITATION , MERCHANDISING, FUND-RAISING

Students should be free from unnecessary distractions and be able to live and study in an environment which is predictable and orderly. Unauthorized soliciting, merchandising or canvassing on campus is prohibited. If recognized student organizations wish to sell articles or conduct fundraisers for their philanthropies or canvass for political or other reasons, they may do so after obtaining approval one week in advance and in writing from the Office of Student Activities. No publicity concerning the sale may be posted prior to receiving the written approval of the director of Greek life (Greek organizations) or director of Student Activities (all other organizations and campus programs). These activities are encouraged but, for the orderly functioning of the university, must be coordinated. When approved, it is often stipulated that such activities be conducted in a manner such that students are not approached but, instead, students may choose to approach the solicitor, vendor or canvasser. No door-to-door solicitation or canvassing is allowed on the Elon University campus except as specified in the Student Government Association Election Guidelines. Students should ask solicitors, vendors or canvassers for proof of authorization.

Individuals or private organizations/businesses that wish to sell on campus must be approved through the Office of Business, Finance and Technology. Unauthorized activity of this type should be reported to the Office of Campus Safety and Police.

The use of Elon University Internet or E-mail Resources for private business or commercial activities, fund-raising, merchandising, solicitation or advertising on behalf of non-university organizations, or the reselling of Elon University Internet Resources to non-university individuals or organizations, and the unauthorized use of the university's name are prohibited. The assistant vice president for University Relations and the University's Web Policy Advisory Committee may specify rules and specific forums to allow limited use of university Internet resources by organizations for commercial exchange.

STRUCTURES
No unauthorized structures may be constructed on university property.

STUDENT ADMISSION TO ATHLETIC EVENTS
Students can attend all of Elon's home athletic events for free, based on ticket availability. Tickets and a valid Phoenix Card are required for admittance for football, men's basketball, baseball and select other events. Tickets are online by going to student ticketing website, click here. All home football games are played at Rhodes Stadium. Sections 104 - 107 of the seating area are reserved for students. All student sections are abailable on a first-come, first-serve basis. For Women's basketball and baseball, admission is gained by bringing your Phoenix Card to the entrance of the venue. All other sports are free admissionto everyone and include the following facilities: softball-East Field, soccer- Rudd Field, tennis-Jimmy Powell Tennis Center, and volleyball- Alumni Gym.

While Elon spirit is encouraged at athletic events, proper etiquette and decorum are also expected. Students are reminded that fans of all ages attend Elon athletic events. Students are asked to refrain from cursing, harassing team members, visitors or officials, and making obscene gestures. Fans who are unable to display proper behavior will be removed and may be referred for judicial action.

STUDENT RECORDS
The Family Educational Rights and Privacy Act of 1974 (the Buckley Amendment) states: (a) that a written institutional policy must be established and (b) that a statement of adopted procedures covering the privacy of students be made available to students. A complete statement of university policy is available in the Registrar's Office. Any student may review his/her official records as provided by the Family Educational Rights and Privacy Act of 1974. The records and places of availability are as follows:

Admissions & Academic Records
Registrar's Office, 104 Alamance
Disciplinary Records
Judicial Affairs, 211 Moseley
Placement Records
Career Center, 101 Duke
Financial Aid Records
Admissions, 116 Powell
Financial Planning, 306 North O'Kelly

TRAVEL POLICIES FOR ELON UNIVERSITY ORGANIZATIONS

Elon travel policy considerations:

Travel is considered Elon travel if any one of the following conditions are met:

The University or Elon organization pays for any part of the event, through an institution or organization account or collection of funds from individual members.
There is transportation, reimbursement for expenses, food, registration fees, etc.
The organization and university names are advertised or used in any way
You are representing the university or organization at conferences, using promotional flyers/handouts advertising the event, announcements at meetings, email/listserv/Facebook distributions, website calendar of events, registration materials, etc
Attendance of the members (regardless of how many there are) present at the event is based on their affiliation rather than individual initiative (i.e., is it more likely that they attended because of their affiliation?).
Travel that is an expectation placed upon a student as a component of the students experience at Elon, or a travel experience sponsored by the University;

Travel experiences at Elon should provide:

Travel that is supported with informed providers and participants, participant consent, and sponsor follow up;
Travel that is supported with a mentoring component.

Individual travel:

Each student required to travel in the performance of official duties shall have prior authorization from his/her faculty, department head or other designated official for the purpose of the travel. Each department is responsible for maintaining the approval record of students authorized to travel.
Academic and Student Life Deans may approve alternative travel arrangements for certain events involving individual students, regularly scheduled repetitive travel, or unusual circumstances.

Group Travel:

A group is defined as an organization sponsored by the university or an event promoted by the organization,
All attempts should be made to travel as a unit. Exceptions are at the discretion of the sponsoring university employee and must follow student travel protocol of informed, consent, and follow up.

See below for Travel Policies for Elon University.

TRAVEL POLICIES FOR ELON UNIVERSITY

Elon University values faculty/staff mentored student travel as a developmental and educational experience. For this reason, resources and guidelines are provided for travel by Students. Organization Advisors and Course Faculty are responsible for sharing the travel policy with their members before the start of each year and prior to travel. In order to make the most of the mentoring process, it is vital that all parties be informed of these guidelines, as well as the specifics of the proposed travel, and that proper follow-up occur following travel.

For travel within Alamance County, the faculty/staff Advisor should be aware of the group’s general travel plans and participants.
For travel outside of a 60 mile radius of Elon, NC, the University requires that a faculty/staff Advisor accompany the organization or class. In cases where the official Advisor/Faculty member is unable to travel with the organization/class, a substitute full time faculty/staff member or otherwise approved Advisor must travel with the group. For the purpose of determining the 60 mile radius, the student organization/class must submit, along with the vehicle reservation form, a printout from MapQuest/ Yahoo/ Google indicating the one way mileage to the exact destination with a starting point of 101 W. Haggard, Elon, NC.
For travel outside of Alamance County, but within the 60 mile radius of Elon, it is preferred that an Advisor accompany the group. For travel within the 60 mile radius where no Advisor is traveling:

Groups may leave no earlier than 6:00 am and return no later than midnight of the same day.
The organization and Advisor should identify an “Approved Elon Trip Leader” (AETL) who will coordinate required paperwork, meet with the advisor prior to the trip for planning and to read through this document together, serve as primary contact while traveling, and communicate regularly with the advisor should any problems arise while travelling (accident, injury, illness, travel disruption, natural disaster, local emergency, etc.). The AETL should also be instructed to call Campus Safety and Security to have the University’s Administrator on Call (AOC) paged in the event of any illness or injury requiring medical treatment or causing a travel disruption).
The AETL should be an approved driver of University owned vehicles (regardless of mode of transportation).
The AETL should leave with the Advisor a copy of travel itinerary with destination contact information, list of all participants & their personal contact information, and if needed, the Driver Responsibility Form. [see sample at end of document]
The AETL should communicate with the advisor upon departure from Elon, arrival at destination, departure from destination, and arrival back at Elon.

Drivers of University owned vehicles must be registered and approved by the University before departure. If students will be driving personal vehicles, each driver should sign a Driver Responsibility Form and leave it with the Advisor. The Advisor should retain this form on file for the period of three years.
In case of an accident or injury, first contact local police to seek medical attention and obtain a police report, then the organization must contact Campus Safety and Police immediately (336.278.5555) and file appropriate forms with the Business, Finance and Technology office in Alamance 113 or call (336) 278-5428. A copy of the Accident and Injury Report form can be obtained through a link on the Business, Finance and Technology web page. http://www.elon.edu/business/accident.htm
During any organization/class activities, practices, conferences, retreats, etc., no alcohol/drugs are to be present. This includes transporting alcohol in a University vehicle or on a University trip.
If alcohol/drugs are found, have been used, or proved to be present at any of these activities, the organization will have all travel privileges suspended by the University. This means that all organizations found in violation will be denied access to University vehicles, travel policies, or reimbursement for such expenses (hotels, off campus tournaments, registration fees, etc.).
While traveling, students are bound by University policies as stated in the Student Handbook, including the Honor Code as well as local and state traffic laws and regulations. Failure to abide by these policies may result in University review and judicial sanctions.
While the above guidelines serve as the general policy, Academic and Student Life Deans may approve alternative travel arrangements for certain events involving individual students, regularly scheduled repetitive travel, or unusual circumstances.

VANS AND USE OF PERSONAL VEHICLES

The university maintains vans for use by recognized student groups, faculty and staff for official university business. Only those persons on the university's approved drivers list and who maintain a good driving record may operate a university van.

In order for students to be eligible to operate university vans, a Van Drivers Training Course must be completed. The course consists of an application, classroom instruction and road test. To qualify for the course, students must be at least 19 years of age, have had three years of driving experience and maintain a safe driving record. Faculty and staff are not required to complete the course if they are driving 7-passenger vans only. However, if they are operating vans that occupy more than seven passengers then they must also complete the Van Drivers Training Course. Once the Van Drivers Training Course is completed a Drivers Application form must be submitted to the assistant vice president of Business, Finance and Technology in Alamance 113 or Campus Box 2285 with a copy of the applicant’s driver’s license. Once the form is approved then the driver is added to the university’s drivers list. Driver’s application forms are available in the Business, Finance and Technology office in Alamance 113. Please note that only drivers who meet the underwriting standards of the university’s insurance company will be approved to drive university vehicles.

Student groups who use vans must have a faculty/staff advisor with them if the van is taken outside a 60 mile radius of Elon University. Faculty, staff and students are insured by the university's policy while operating university owned or university rented vehicles. Students and employees’ personal automobile coverage is primary when using their own vehicles on university business including attending events required for academic credit. Students driving personal vehicles must sign a Driver Responsibility Form and leave it with the trip advisor. The Driver Responsibility Form can be found in the Student Handbook online. http://www.elon.edu/e-web/students/handbook/

To become an approved Elon University Van Driver:

Drivers must have no less than three years of driving experience, must not be a freshman and must submit a clear copy of their valid driver’s license and completed Drivers Application form to Business, Finance and Technology in Alamance 113 for approval.
Drivers must read and become familiar with the Elon University Guidelines for Vans and successfully complete the Van Drivers Training course.
Use of the 15 passenger mini-bus requires additional training. Inquire at information desk located in Moseley center for more information.
Elon University may make exceptions to the policies based on an individual's driving history or special needs.

Who can use them? All students who are members of recognized student programs and organizations that are traveling off campus for an event. The student drivers must be registered with the Business, Finance and Technology office in Alamance 113 and with the Information Desk located at the entrance of the Moseley Center. The vans are for service projects, practices, games, break trips and other approved activities. The organization must not exceed the number of approved occupants in a van at one time when traveling. This is governed by the number of seatbelts provided.

How much will it cost? Student organizations are responsible for covering the cost of travel, including gas. Elon University has 12-passenger vans, 9 passenger vans, 7-passenger mini vans, a 14 passenger mini-bus and a 24-passenger bus (requires CDL to drive). Located in McMichael parking lot, these vans provide student organizations the opportunity to travel off-campus for events.

Reservations: Reservations are on a first-come, first-serve basis, and may be made 30 days in advance or no less than five days before out of state travel. After a student organization member has filled out the appropriate van reservation forms, it must be turned into the Information Desk of the Moseley Center.

Check In, Check Out: The van check in and checkout will be handled by the Director of Campus Center Operations or his/her designee on the day of the scheduled trip. At the time of van check out, the driver must have a valid driver's license, be on the University's approved driver's list (requires a license check by the University's insurance company and completion of the University's van driver training course), and must have filled out the appropriate release form to drive. A key will be given to the driver with a matching number which can be found on the front windshield of the van.

Upon returning from the trip, the key to the van should be turned in to the Moseley Information Desk immediately. If the organization returns during an off hour, the driver is responsible for making sure that the key is at the Moseley Information Desk for the next group to use the following morning. All vans must be returned cleaned by emptying all trash and removing all belongings. It also must be returned with a full tank of gas! There is a minimum $25 fee for not refilling the gas tank.

Driver Responsibility
1. Driver(s) must have a valid driver's license with them.
2. Driver(s) or organizations are personally responsible for any law violations that result in warrants, fines, tickets, or damage.
3. Driver(s) or organizations are financially responsible for uninsured costs, including the deductible, incurred in any accident in which they are involved.

4. Ensure all passengers wear seatbelts.
5. Not use cell phones while driving. Calls or texting are prohibited.
6. Drive no faster than the posted speed limit or 65 mph, whichever is lower.

Advisor's Responsibility: To verify the trip in regard to its appropriateness, length, destination, and purpose. The advisor will also be held responsible for receiving the required forms from the Director of Campus Center Operations after he/she has authorized the form. University policy requires an advisor to accompany all student trips outside of a 60 mile radius of Elon University.

Sample of Driver Responsibility Form

Destination(s): _____________________________________________________________________
Date of Travel: ____________________________ Purpose: _________________________________
Approved Elon Trip Leader: _____________________________ Phone: _______________________

By signing below I certify that I hold the listed driver’s license, in good standing with the state of issuance; that my vehicle is in safe working order; and that I have liability insurance as required by law.