Student academic classification
Classifications are made at the beginning of the university year in August as follows:
- Freshman: 1-29 sh completed
- Sophomore: 30-61 sh completed
- Junior: 62-95 sh completed
- Senior: 96+ sh completed
A student may officially drop any class with a “W” (withdrawal without penalty) through half of the term. (A “term” includes the examination period.) The withdrawal period applies to the regular semesters, classes taught for one half-semester, winter term and the summer sessions. After that date no class may be dropped. Any exception to this policy is the responsibility of the appropriate academic dean’s office.
A student who withdraws from the university, for any reason (except for a medical reason), receives grades of “W” if the withdrawal is before the designated half-term time period. After this time a student will receive a “W” or “F” depending on his/her grades at the time of withdrawal. A student who withdraws from the university with a medical withdrawal will receive a “WD.”
Note: A medical withdrawal means the student is dropping ALL classes and leaving the university for that term. The student must reapply for admission.
When a student repeats a course, the second course grade, whether higher or lower, is calculated in the GPA. Since all coursework is reflected on the transcript, both grades for the course show up, but only the second grade is calculated in the GPA. A course in which an “F” was received due to a violation of the Academic Honor Code may be repeated; however, the original grade will count in the cumulative GPA.
A student whose cumulative GPA is less than 3.0 may not register for overload hours in any term. Maximum number of credit hours for fall or spring is 18, except for Elon 101 during the fall term which allows 19. Maximum for winter term is 4; maximum for summer I is 8; maximum for summer II is 4. Permission to overload is granted by the registrar and the process begins with an online form from that office.
Access to student educational records
Elon University complies with the Family Educational Rights and Privacy Act of 1974 (FERPA). This Act protects the privacy of educational records, establishes the right of students to inspect and review their educational records and provides guidelines for the correction of inaccurate or misleading data through informal and formal hearings. Students also have the right to file complaints with the Family Educational Rights and Privacy Act Office (FERPA) concerning alleged failure by the institution to comply with the Act.
For academic advisors and students, this means that while you both can see grade reports, advisors may not share that academic record with parents without the student’s consent. Observational data, however, is not protected by FERPA. Students may complete a form found on the registrar’s website that allows parental access to records.
Students who are put on probation are notified that their GPA is below 2.0,that they are limited to a maximum load of 14 semester hours and that three consecutive semesters on probation will result in suspension.
Students who are suspended are separated from Elon, and one academic semester must elapse before they are eligible for readmission. While suspended, students may not take classes at other institutions and transfer them to Elon.
In order to continue at the university, a student must earn a minimum GPA each semester of 1.0. In addition, at the end of spring semester the student must have:
- Freshman: 1-29 sh completed, 1.70 GPA
- Sophomore: 30-61 sh completed, 1.80 GPA
- Junior: 62-95 sh completed, 1.90 GPA
- Senior: 96 sh completed, 2.0 GPA
A student who is suspended and is readmitted in a subsequent term must have a minimum GPA each term or semester of 2.3 (C+) until the student’s cumulative GPA is 2.0 or higher. Failure to do so will result in a second and final suspension.
Any student failing to meet these guidelines will be academically ineligible for the next semester and suspended from the university. During the suspension period which includes fall or spring semester, the student may apply for readmissions and, if readmitted, will be placed on academic probation. A student who is suspended a second time for academic reasons is normally not readmitted to the university.