Students who experience class absence due to a personal health (mental/physical) or family health emergency should email their professors as soon as possible, typically before the missed class, in order to notify professors of the absence and begin a conversation about missed coursework. Each academic department determines policies and procedures for missed classes and coursework. Information is included on each course syllabus. In some cases, an official absence notice may be required (e.g. missed tests, extension on coursework, etc.).
To request an official absent notice, please complete the absent notice request form and attach supporting documentation. This provides notification to professors that documentation has been received. Students are expected to communicate with each faculty member to develop a plan to move forward. If the situation may result in missed COVID-19 testing appointment(s), students must also complete the COVID-19 Testing Exemption Form.
Please visit the Academic Catalog to read the university statement on attendance. While there is no university absence policy, extended absences are generally considered those situations in which a student may need to miss class for a period of more than one week. In these situations, students should contact the Office of the Dean of Students at (336) 278-7200 to speak with a staff member about resources and options.
Students who experience illness, medical emergency, or other significant hardships resulting in incomplete coursework may qualify for an Incomplete Grade. The online form and directions for requesting a grade of Incomplete (which is a temporary placeholder for the final grade) may be found on the Registrar’s website under forms. A grade of “Incomplete” normally is not given when a student misses more than 30 percent of the class work or 20 percent of class sessions. In these cases, students may need to consider a medical withdrawal. Please find directions, deadlines, and the online form for requesting a medical leave of absence.
Academic Advising and Support will email a student’s professors notice of verified health-related absence:
- when a student is evaluated in Student Health/Counseling Services and determined to be unfit to attend class;
- when Student Life staff respond to a physical/mental health crisis and verify the student is hospitalized or has received provider recommendations for class absence.
Please note that Student Health Services and Counseling Services will not disclose information to other university offices or to any third party (including parents) without permission from student.
Students who have completed sufficient work to complete a course but who experience a physical/mental health emergency just prior to or during the final exam period should visit Elon’s Health Services or submit healthcare provider verification from an off-campus provider. Documentation must include the date of most recent appointment and dates of recommended absence. Students may choose to utilize the healthcare provider form. Documentation may be faxed to 336-278-4126 or uploaded via our absent notice request form. Verified medical issues will be communicated to the assistant provost for communications and operations, who will notify instructors of the student’s situation. As soon as they are able, students should contact individual instructors to discuss arrangements for completing their work. In cases where the instructor is no longer employed at Elon after the end of the semester, the student should contact the department chair.
Note: If a student has already been approved for an Incomplete Grade and will concurrently be missing exams as part of the Incomplete Grade contract already in place, the student does not need to submit additional documentation regarding exam absence.
Death/Medical Emergency in Immediate Family
Students who experience a death or medical emergency of an immediate family member should provide notice as soon as possible. Students should submit documentation if available (link to obituary, letter from family member’s doctor or hospice, etc.). Since immediate documentation may not be available in these circumstances, the assistant provost for communications and operations will notify instructors of a reported family emergency and will send follow-up verification once documentation is provided. Students are asked to provide documentation within two weeks of exam absence. Documentation may be faxed to 336-278-4126 or uploaded via our absent notice request form.
Other Documented Excuses for Missing Final Exams
Occasionally, a student will experience a situation that may be best resolved by not taking one or more final examinations as scheduled. Justifiable reasons for such absences may include school-sponsored representation at events, but will generally not include travel arrangements, starting a job or an internship, or participation in family events such as weddings and graduations. Please see the academic catalog for information regarding rescheduling individual exams. (Requests should be directed to the department chairperson.)