1.0 Purpose

To establish a guideline for the membership and meeting of the Change Advisory Board and Emergency Change Advisory Board.

2.0 Scope

Identifies areas for Change Advisory Board & Emergency Change Advisory Board membership and meeting times.

3.0 Definitions

Change Advisory Board (CAB) – A selected group of representatives from throughout Instructional & Campus Technologies that: exists to support the authorization and approval of changes; assists with the assessment and review of Change Requests; and provides guidance to the Change Manager.

Change Manager – The owner of the change management process with authority over normal change approvals and leader of Change Advisory Board meetings.

Emergency Change Advisory Board (ECAB) – A selected group of representatives comprised of ICT directors to provide approval on emergency changes.

4.0 Guideline

The Change Advisory Board will consist of membership from all levels of ICT staff including: staff, assistant directors, and directors. Further, membership will be comprised of individuals from all ICT departments: Information Systems & Technologies, Application Technologies, Campus Technology Support, and Teaching & Learning Technologies. Membership is subject to change.

The CAB will meet weekly via two formats: WebEx and in person, with meeting styles rotating on a weekly basis. During WebEx meetings, only changes up for approval will be discussed. During in-person meetings, the CAB will discuss completed changes, discuss changes up for approval, and engage in discussion topics to help further evolve the change management process.

The CAB is designed to provide input and insight into proposed changes to help guide the Change Manager on approvals and acceptance of changes proposed to be pre-authorized. Decisions for approvals are consensus-based by CAB members. In instances of conflict or the inability to come to a consensus, director involvement will be sought.

The Emergency Change Advisory Board will consist of all ICT directors. The ECAB is involved in change management only upon the submission of emergency changes and has no official meeting times.

5.0 References

Will contain links to other policies, standards, guidelines and/or procedures that impact, clarify, or implement this policy.

5.1 Policies

Change Management Policy

5.2 Standards

Cherwell Standard

Change Submission Standard

Impact Assessment Standard

5.2 Guidelines

Change Advisory Board Guideline

Communication Guideline

5.3 Procedures

Pre-Authorized Changes

Normal Changes

Emergency Change