Belk Library Policies


Dependent Borrowers

Belk Library Policy regarding borrowing privileges for dependent children, spouses or partners of Elon University faculty or staff members.

Spouses, partners or dependent children of current Elon University faculty or staff members may be granted borrowing privileges with the permission of the sponsoring employee.  A copy of the form appears on the reverse of this policy statement and must be on file for the sponsored borrower to have library borrowing privileges.  Sponsored borrower privileges expire on 12/31 two years from the date of issue, and may be renewed for the term of the sponsoring employee’s employment at Elon University.

Sponsored borrower form

Library General Guidelines:

  • The borrower agrees to observe any rules established by the library and will be responsible for all materials borrowed on this card, with or without their permission.
  • The borrower agrees to pay any charges imposed for late return, loss, or damage of library materials.
  • Lost item charge: $50.00 plus a nonrefundable $10.00 billing fee ($60.00), or in lieu of $60.00 an exact, unused/new replacement copy will be accepted.
  • If a sponsored child/spouse/partner borrower fails to resolve any library charges, those charges will be the responsibility of the sponsoring Elon employee.  (Only borrowing information relating to fines and charges will be released to the sponsoring Elon employee.  Any other borrowing information will be treated with the same confidentiality as all other library patron records.)

Parent/Guardian AGREEMENT for MINORS:

  • Parents will NOT have access to the circulation record of their child.
  • If they want access to the child’s circulation record, they may authorize him/her to use their library card instead of authorizing their own.

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Computer Use

Belk Library provides public use computers in support of the academic missions of Elon University and as a service to members of the surrounding community. In the spirit of free and open inquiry, no restrictions are placed on Internet access.  Library patrons are expected to use computer resources responsibly, ethically, and in compliance with relevant laws and any contractual agreements the Library has entered into to provide such resources.

The Library's computing resources are shared by many. To insure the consistency of available software and hardware, Library users are expected to:

  • Library patrons should show consideration to all around them. Behavior disruptive to others may result in Library staff asking the offender to cease the behavior in question. If the disruptive behavior continues, staff have the right to ask the offender to leave.
  • Respect the priority use of public computers as follows: 1) Elon students and staff and 2) members of the general public. In times of peak demand (e.g., exams), educational use takes priority over recreational use and patrons may be asked to yield a machine to students who wish to do course-related work.
  • The computing resources available in Belk Library encompass a vast network of resources provided by the University and by outside service providers. Due to the complexity and interdependency of the systems in operation, the Library cannot guarantee all resources will be available at all times.

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Distance Education and Study Abroad/Away

  • Access to Belk Library’s electronic databases, e-journals, and other electronic materials is available when you are away from campus. The first time you click on a link for one of our databases, online journals or eBooks, you will be asked to log in
    with your Elon username and password. This is the same login information you use for email and Moodle.
  • Circulating books, DVDs, VHS tapes, and CDs physically located in Belk Library will be mailed upon request.
  • Articles and book chapters from the Library’s collections will be scanned, emailed, or mailed to you upon request.
  • Belk Library cannot mail audiobooks.
  • Belk Library will provide interlibrary loan services for articles and book chapters not owned by Elon.
  • Books borrowed from other institutions cannot be shipped to your location.
  • Belk Library reserves the right to deny requests for materials based on condition, demand, or other restrictions.
  • This library service is available for current Elon students, faculty, and staff.

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Food and Drink Policy

Because of the risk of damage to materials, furnishings and equipment, food and drink are permitted in the library only under limited conditions. Beverages in covered containers and small items of packaged food may be taken to study areas. No food or drink is permitted in computer labs or in the information commons.

Tobacco Products Policy

Elon University is a smoke free campus. Smoking and the use of tobacco products are not allowed in the Library. Library staff members and student assistants on duty are authorized to enforce this policy.

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Interlibrary Loan Textbook Policy

As of January 2013, Belk Library will no longer request textbooks through Interlibrary Loan and reserves the right to decline an ILL request for a textbook.

Belk Library will not knowingly order any edition of a required textbook through Interlibrary Loan for the following reasons:

  • Materials borrowed through Interlibrary Loan Services are intended to supplement required course content by providing access to scholarly materials not owned by Belk Library. These services are not intended for ordering required textbooks.
  • Purchasing textbooks is considered the responsibility of the student.
  • Interlibrary Loan services do not meet student needs for ordering textbooks.
  • The process of borrowing a textbook can take up to several weeks, leaving the requester without a text for an extended period of time.
  • Loan periods are set by lending libraries and do not allow students to keep a textbook for an entire course.

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Use of Belk Library by Minors

Children under the age of 12 must be accompanied to the library by an adult. No child under the age of 16 may use a computer unless the parent or guardian obtains a guest password and and remains seated with the child. Exceptions will be made only for university employees who complete and sign a permission form, which will be kept on file at the Information Desk.

Minors between the ages of 16 and 18 may use Belk Library under the following guidelines:

  • Visits to the library must be for using library information resources or for quiet study.
  • Computer users must follow University guidelines. Any user found searching inappropriate web sites, including but not limited to pornographic sites and chat rooms, will be asked to leave. Parents of minors may be contacted.
  • Priority use of public computers is as follows: 1) Elon students and staff, 2) members of the general public. During busy times community users may be unable to use a machine.
  • Behaviors such as roughhousing, ball-playing and excessive noise are inappropriate. Repeat offenders will be asked to leave.
  • Use of skateboards, scooters and inline skates is not allowed in the library.
  • Library policy limits check-out of materials to Elon students, faculty and staff, and Community Borrowers.

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Noise and Cell Phone Policy

Belk Library provides an environment that condones individual and group learning and research. The noise policy is designed to promote and enhance this environment. It is the responsibility of all users of Belk Library to select an area that best fits the activities they wish to pursue so that they will not disturb others. Within Belk Library, areas of study are designated as follows:

Silent Study: The entire third floor of Belk Library is to be considered a Silent Study area as well as the north and south ends of the building on the second floor. No talking is permitted.

Quiet Study: Small group work with the appropriate level of conversation is permitted. Areas designated as Quiet Study areas are the Oak Grove Lounge on the first floor and the Reading Lounges on the Second Floor. This also includes the study rooms throughout the building.

Limited Talking: Talking in normal conversational tones is permitted for group work and allows users and library staff to conduct normal library business. Limited Talking includes the entire first floor with the exception of the Oak Grove Lounge.

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Belk Library Intellectual Freedom Policy

Belk Library’s Commitment to Intellectual Freedom:

The mission of Belk Library is to support the endeavors of our students, faculty, staff, and friends in an atmosphere of open and honest inquiry.  We are committed to Elon University’s mission statement, which “encourages freedom of thought and liberty of conscience.”  We also follow the American Library Association’s Bill of Rights, which states:

I. Books and other library resources should be provided for the interest, information, and enlightenment of all people of the community the library serves. Materials should not be excluded because of the origin, background, or views of those contributing to their creation.

II. Libraries should provide materials and information presenting all points of view on current and historical issues. Materials should not be proscribed or removed because of partisan or doctrinal disapproval.

III. Libraries should challenge censorship in the fulfillment of their responsibility to provide information and enlightenment.

Thus, Belk Library collects materials from many points of view on all subjects of potential use or interest to our patrons.  Neither physical materials nor access to electronic information is excluded from the collection because of frankness of language or controversial content, or because of the political, moral, religious, sexual, social, economic, or scientific views expressed, or because of the race, national origin, gender, sexual orientation, religion, or political affiliations of the author.  The Library understands that authors may, intentionally or inadvertently, misstate facts, reach erroneous conclusions, or make claims that may, in fact or in perception, be hurtful to individuals, or lead future researchers astray. It is not the task of the Library to verify or validate the contents of what it acquires, but it is to make research available for review, rebuttal, substantiation, support, or further inquiry.

Procedure to Challenge a Resource of Belk Library:

Those persons wishing to challenge a resource are asked to print and complete a Request for Reconsideration form and submit the form at the Information Desk.  The completed form will be reviewed by the Dean and University Librarian.  The Dean may consult with librarians, faculty, or outside experts, but s/he will make the final decision.  Possible decisions include: (1) to remove the resource, (2) to retain the resource, (3) to retain the resource but reclassify it by location or call number, or (4) to balance the collection by adding materials that express alternative views of the issue.

Some text adapted, with permission, from the policies of Clemson University, Drake University, and Northwestern University.

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Elon University Library Privacy Policy

Carol Grotnes Belk Library of Elon University recognizes and honors the right to privacy of all library patrons. The Library maintains the confidentiality of library user records in accordance with the laws of North Carolina as stated in the North Carolina General Statutes, Volume 17, Article 3, Sections 125-18 and 125-19. This includes personal data in the library database as well as information concerning materials and /or information which the user has requested, borrowed, obtained, copied, or used in print, audiovisual, electronic or other formats. The library adheres to the University's appropriate use policies.

Disclosure of library records may be permitted in the exceptions allowed by Section 125-19, part (b), that permits disclosure (1) "When necessary for the reasonable operation of the library;" (2) "Upon written consent of the user;" or (3) "Pursuant to subpoena, court order, or where otherwise required by law." The legal counsel to Elon University must first review a subpoena or court order for library records before any records can be released or revealed.

The Library generally intends to impose a narrow interpretation of the scope of exceptions permitted for "reasonable operation of the library." Exceptions include access by appropriate library personnel and notification of the Bursar's office and the Phoenix Card office of unpaid debts. Monies owed to the library are monies owed to the University. In the case of lost or damaged materials, library fines or other fees, the Library will therefore notify the Business Office and/or the Registrar of unpaid debts so that the appropriate action may be taken to collect amounts owed.

Any person who believes that personal or "library use" information has been improperly released to another party may provide a full written report to the Library Director who will initiate an appropriate investigation. The Library Director will provide a full and timely report, including recommendations if appropriate, to the aggrieved party and to the Library Director's supervisor.

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Reserve Library Labs

  • Computers on the second and third floors are restricted to use by Elon students, faculty and staff.
  • Library Instruction classes and Teaching and Learning Technologies workshops have priority use of the library’s labs, Belk 113 and 205.
  • Faculty and Staff may request to use the labs for class meetings when the labs are available; labs cannot be reserved for ongoing, regular class meetings.
  • All reservations must be requested by a Faculty or Staff member; students cannot reserve the labs.
  • All requests by non-Elon University groups must be approved by the Dean/University Librarian.
  • As with other library computers, priority for use of individual lab computers is in the following order: 1) Elon students and Staff and 2) community users.

Updated 6/17/2016