Accommodations & Accessibility

Can I still request an accommodation for COVID-19 purposes?

Standing health-related policies outlined in the Staff Manual and/or Faculty Handbook as related to the Americans with Disabilities Act (ADA) and Family Medical Leave Act (FMLA) continue unchanged. The COVID-19 accommodation process has ended. Please visit the Human Resources web page for additional information on these policies.

How do I request to wear a face shield instead of a mask?

Students or faculty who are unable to wear cloth face coverings due to a medical or behavioral condition or disability may wear an alternate face covering, such as a shield, and always maintain a minimum six-foot physical distance. Students who require accommodations must be registered with Disabilities Resources and contact Disabilities Resources (disabilities@elon.edu) for next steps. Employees can request a medical accommodation for a university-provided face shield through Human Resources.

Additionally, deans may grant a waiver to allow face shields in lieu of cloth face coverings for students and faculty in a specific class if requested by the faculty member and necessary to meet the curricular requirements of the course (e.g., theatre, voice, language instruction, etc.). In those classes, a minimum six-foot physical distance must be always maintained. If you have specific questions about this face-covering policy, please reach out to your dean, supervisor or Human Resources.

Campus Operations

Are visitors, guest speakers, etc. allowed on campus? What is my responsibility if I am hosting a visitor?

Yes. Students, faculty and staff who host visitors, guest speakers and other people from off-campus on campus and in campus facilities are responsible for communicating campus guidelines. While masks are required for everyone in campus facilities, hosts must ensure all visitors wear masks in campus indoor spaces. When masks are no longer required indoors for those who are vaccinated, hosts must ensure all visitors who are unvaccinated wear masks in indoor campus spaces.

How are meetings/gatherings being handled for the fall semester?

Gatherings are no longer subject to attendance restrictions, and spaces used for meetings and events are restored to industry standard capacity. Event hosts are responsible for communicating current policies and maintaining a record of attendees at each event should contact tracing be necessary. Based on CDC and NC guidelines, the mask requirement in indoor campus spaces does not reduce the number of events or event capacity. All guidelines are subject to change based on current conditions.

What happens if cases of COVID-19 infections begin to rise on campus?

As we did last year, the Healthy Elon Committee (formerly R&R), Data Team, and Infectious Disease Response Team will be meeting regularly and monitoring the number of positive cases among students, faculty, staff, and in the local community and state. We are also in contact with data and medical experts from Cone Health, the County Health Department, and NCDHHS. If conditions warrant, we will consider utilizing the wide range of tools, policies, and procedures we used this past year on campus.

Contact Tracing, Testing & Quarantine/Isolation

Can I use an at-home COVID-19 Testing Kit?

NCDHHS is partnering with LabCorp to provide no-cost, at-home COVID-19 testing kits to North Carolina residents. If you are over the age of 2, experiencing COVID-19 symptoms or believe that you may have been exposed, you may order a testing kit directly from this page. If the test is positive, please report your results to Human Resources at 336-278-5560 or HREmployeeCOVID@elon.edu.

How long is the quarantine for an infected student, those considered direct contacts and those in the expanded contact group (including student employees)? Can faculty/staff members insist students quarantine for 14 days?

Length of quarantine is a decision made in consultation with medically-trained staff.

How will quarantine and isolation be managed during the fall semester?

Those who do not have symptoms of COVID-19 and test positive for COVID-19 with an antigen test may be given a PCR test to confirm presence of the virus, and will be advised to isolate pending the outcome of the PCR test. Those with a negative PCR test result will be released from isolation; those with a positive PCR result will be required by the county health department to undergo a period of isolation. Those who have symptoms of COVID-19 and test positive for COVID-19 with an antigen test are considered positive and do not need a PCR test. They will be required to undergo a period of isolation.

  • Students: Student Care & Outreach, Residence Life and Student Health Services will coordinate care, housing and health precautions. Report positive off-campus tests to Student Care & Outreach by emailing quarantine-support@elon.edu.
  • Employees: Contact the Office of Human Resources at 336-278-5560 for guidance and to report positive test results. For faculty and staff, primary care providers and the county health department will direct the isolation/quarantine process. Human Resources will also assist faculty and staff members through the process.

I’ve had COVID in the past, can I submit an antibody test?

Submission of an antibody test does not exempt anyone from vaccination or weekly testing. The commercially available antibody tests are only useful in that they show that someone has had COVID-19. They do not show which variant of COVID-19, the level of immunity (i.e., adequate or not) or the presence or absence of neutralizing antibodies which are more important in immunity against COVID-19 than IgG and IgM antibodies.

I’ve tested positive in the past 90 days and am unvaccinated, do I need to still test and wear a mask?

If you are unvaccinated and submit proof of a positive test in the past 90 days, you do not need to test weekly until the 90 days have passed. You will still need to abide by the mask policy because of your unvaccinated status.

NEW Is Elon conducting contact tracing?

Yes. If a member of the campus community tests positive for COVID-19, the university will notify their close contacts in accordance with its contact tracing protocol. Information about the infected person’s name or identity will not be shared with their close contacts. This information is confidential and will remain private.

Should faculty or staff who are not on campus all semester (for example, faculty on sabbatical) but intend to be on campus, at least occasionally, take the university-provided COVID-19 testing?

All community members are encouraged to upload their vaccination documentation. Those who have not submitted vaccination documentation will be required to participate in regular testing. When on campus, all community members are expected to follow mask policies.

What are the testing requirements if I had a positive case of COVID-19 in the past 90 days?

If you are required to test on campus but have had a positive case of COVID-19 in the past 90 days, make sure you have reported the positive case (see bullets below) so you will be exempted from testing for 90 days after your positive case.

NEW What do I need to do If I am on vacation or out of the office for a week and can’t make my weekly testing appointment?

You will need to complete the Testing Exemption Form to be removed from the testing pool for the week and DO NOT CANCEL YOUR APPOINTMENT.

What if I have had close contact with someone who is positive for COVID-19?

As part of Elon’s contact tracing protocols, students, faculty and staff who test positive are asked by quarantine staff to share names and contact information of any individual at Elon who may have been exposed during the period when the individual was contagious. You are considered a close contact if you have been within 6 feet of a person with COVID-19 for 15 minutes in a 24-hour period (cumulatively) or have been exposed to respiratory secretions of a person with COVID-19.

  • Vaccinated individuals who have been a close contact of a positive case but do not have symptoms not directed to quarantine but are required to mask and monitor symptoms for 14 days.
  • Unvaccinated individuals who have been a close contact of a positive case will be required to quarantine for up to 14 days after last contact as determined by health care professional and guidelines from health officials, and should consult with their primary care provider.
    • Students: Contact Student Care & Outreach by emailing quarantine-support@elon.edu.
    • Employees: Contact Human Resources and supervisor/department chair.

What if I test positive?

Those who do not have symptoms of COVID-19 and test positive for COVID-19 with an antigen test may be given a PCR test to confirm presence of the virus, and will be advised to isolate pending the outcome of the PCR test. Those with a negative PCR test result will be released from isolation; those with a positive PCR result will be required by the county health department to undergo a period of isolation.

Those who have symptoms of COVID-19 and test positive for COVID-19 with an antigen test are considered positive and do not need a PCR test. They will be required to undergo a period of isolation.

  • Students: Student Care & Outreach, Residence Life and Student Health Services will coordinate care, housing and health precautions.
    At home, over-the-counter, & off-campus tests: Students who test positive with an over-the-counter or at-home COVID test are required to attend symptomatic, walk-in testing in Student Health Services to verify the test. Report positive test results from an off-campus testing facility or over-the-counter/at-home test results to Student Care & Outreach by emailing quarantine-support@elon.edu.
  • Employees: Contact the Office of Human Resources at 336-278-5560 for guidance and to report positive test results. Primary care providers and the county health department will direct the isolation/quarantine process. Human Resources will also assist faculty and staff members through the process.

What information does a student receive if they have been placed in quarantine?

As part of the process, students will be instructed to contact their professors and work supervisors in order to identify ways to complete their coursework and cover work shifts while in quarantine. Students will also receive the following via email:

Classes: You can continue to work on your course requirements remotely while in quarantine. Your faculty will NOT receive a direct notification that you have been placed into quarantine. However, the OnTrack course roster will have a notation indicating that you have been placed into quarantine. It is essential that you reach out to your faculty ASAP to let them know that you have been placed into quarantine, will not be able to attend class, and to request a virtual meeting to discuss how you can complete the coursework while you are in quarantine. Please stay in regular communication with your professors during this time to ensure that you are keeping up with your coursework and to make sure that you understand the primary themes involved. Most faculty have regular office hours for a phone or internet chat.”

The quarantine system will automatically update the course rosters when a student is contacted for quarantine, if quarantine end dates change, and upon release from quarantine. These updates occur hourly, so rosters have current information. When a student is released from quarantine, the quarantine notation is removed. Faculty members will not receive an email for each student who enters quarantine. The prior emails were manual and static and therefore created greater confusion (listed one end date but did not reflect updates to shortened/lengthened quarantine periods; sent out many hours after quarantine start/end; etc.). The automated roster process provides faster and more accurate updates regarding quarantine status and end date.

NEW When should faculty and staff contact HR?

Human Resources will assist staff and faculty and their supervisors/department chairs with contact tracing, resources, and new temporary short-term illness procedures for Fall 2021. This includes ensuring planning for continuity of work/instruction while staff and faculty must be away from campus due to the following instances:

  • Quarantine or isolation
  • Care for a family member who is ill
  • Care for a child who is not able to attend school or childcare

Only HR can approve these plans, which will allow for a centralized process and provide essential information during this dynamic time on the impact of the virus on employees.

Health & Wellness Protocols

NEW Is Elon conducting contact tracing?

Yes. If a member of the campus community tests positive for COVID-19, the university will notify their close contacts in accordance with its contact tracing protocol. Information about the infected person’s name or identity will not be shared with their close contacts. This information is confidential and will remain private.

Policies & Procedures

NEW Am I still considered 'fully vaccinated' if I don’t get a booster shot?

Yes. The CDC has not changed recommendations or guidelines for being considered fully vaccinated. Those who are two weeks past their second dose of a 2-dose vaccine (e.g. Pfizer or Moderna) or two weeks past a single-dose of the Johnson & Johnson vaccine are still considered fully vaccinated according to the current CDC guidelines.

Are we allowed to ask colleagues about their vaccination status?

Just as with other personal medical information, it is a violation for faculty and staff members to ask colleagues if they’ve been vaccinated. However, employees may voluntarily share their vaccination status at their own discretion.

Can departments create their own mask policies for their offices?

No. Department/office policies regarding masks should be consistent with university policies.

How can I talk with someone about the mask policy?

The following guidelines and examples can help you engage in an educational conversation.

Please keep in mind:

  • Each individual has different experiences, family and medical situations, and feelings as we navigate this process. That includes not making assumptions about those wearing masks or not wearing masks.
  • The Centers for Disease Control and Prevention (CDC) and the state of North Carolina, have removed restrictions for masking and distancing for those who are fully vaccinated. These changes reflect research on the effectiveness of the vaccines to protect the vaccinated from becoming infected with serious illness or becoming a virus carrier, as well as enhanced understanding of how the virus spreads indoors.

While starting a respectful conversation may seem like a good idea, it is not appropriate to ask someone their vaccination status. Instead, try the following:

  • Assume good intentions and provide grace. Avoid confrontational or patronizing tone/demeanor. Thank them for compliance.
  • Reiterate expectations and consequences: Try to remain as calm as possible. This step should not be aggressive but should be clear.
    • Example: Elon’s policy regarding face coverings still requires those unvaccinated to wear a mask in indoor public settings.
    • Example: We will be meeting this afternoon. Please remember those not vaccinated will need to wear a mask. Others may wear a mask if they prefer it.
  • If the situation begins to advance beyond your ability to deescalate or diffuse the situation, please contact a supervisor or department head or submit a Student Conduct Incident Report.

I’ve tested positive in the past 90 days and am unvaccinated, do I need to still test and wear a mask?

If you are unvaccinated and submit proof of a positive test in the past 90 days, you do not need to test weekly until the 90 days have passed. You will still need to abide by the mask policy because of your unvaccinated status.

If Elon’s indoor mask policy were to change, and I’m nervous about meeting with someone without wearing a mask, what can I do?

Employees should always feel comfortable adding the extra protection of wearing their own mask. That’s the first and best step. Being honest also goes a long way. Saying something like, “I’m nervous about meeting unmasked, would you be willing to wear masks or meet outside?” is a good straightforward approach.

Is pandemic leave still an option for staff to use if absent due to COVID-19 circumstances?

The temporary pandemic leave policy has expired. Per the email sent from Kelli Shuman, Associate Vice President and Chief Human Resources Officer on April 8, 2021, all temporary pandemic policies ended as of May 31, 2021.

Staff may use accrued sick, vacation, personal and/or leave without pay as appropriate for any future COVID-related absences and all instances where work is not being performed.

NEW What do faculty and staff do if COVID-19 impacts them or their family?

After contacting health care providers and ensuring plans are in place for illness and care, employees should immediately contact both the Office of Human Resources (HREmployeeCovid@elon.edu or 336-278-5560and their supervisor/department chair to receive guidance on next steps.

Will faculty and staff have access to health-related information that affect a student’s or colleague’s masking?

Faculty and staff will not have access to private information, such as vaccination status, medical history, health conditions, or religious beliefs, that may potentially affect a person’s ability or requirement to wear a mask. All members of the Elon community are expected to follow mask policies that are established by the institution with the understanding that, even when masks are not required, community members may choose to mask up.

Resources & Support

How do I request to wear a face shield instead of a mask?

Students or faculty who are unable to wear cloth face coverings due to a medical or behavioral condition or disability may wear an alternate face covering, such as a shield, and always maintain a minimum six-foot physical distance. Students who require accommodations must be registered with Disabilities Resources and contact Disabilities Resources (disabilities@elon.edu) for next steps. Employees can request a medical accommodation for a university-provided face shield through Human Resources.

Additionally, deans may grant a waiver to allow face shields in lieu of cloth face coverings for students and faculty in a specific class if requested by the faculty member and necessary to meet the curricular requirements of the course (e.g., theatre, voice, language instruction, etc.). In those classes, a minimum six-foot physical distance must be always maintained. If you have specific questions about this face-covering policy, please reach out to your dean, supervisor or Human Resources.

NEW What do faculty and staff do if COVID-19 impacts them or their family?

After contacting health care providers and ensuring plans are in place for illness and care, employees should immediately contact both the Office of Human Resources (HREmployeeCovid@elon.edu or 336-278-5560and their supervisor/department chair to receive guidance on next steps.

What if I am sick or feel ill (have respiratory symptoms)?

Those experiencing symptoms are encouraged to wear masks if attending class or meetings on campus. Because variants can present differently, it is encouraged that those feeling ill or experiencing cold or flu symptoms, wear a mask, distance from others and contact a medical professional for evaluation before returning to class or work:

Students, faculty, staff or visitors who may need to access an off campus testing site can use the North Carolina Department of Health and Human Services’ “Find My Testing Site” online tool(Note: Use the university’s zip code – 27244.)

What if I test positive?

Those who do not have symptoms of COVID-19 and test positive for COVID-19 with an antigen test may be given a PCR test to confirm presence of the virus, and will be advised to isolate pending the outcome of the PCR test. Those with a negative PCR test result will be released from isolation; those with a positive PCR result will be required by the county health department to undergo a period of isolation.

Those who have symptoms of COVID-19 and test positive for COVID-19 with an antigen test are considered positive and do not need a PCR test. They will be required to undergo a period of isolation.

  • Students: Student Care & Outreach, Residence Life and Student Health Services will coordinate care, housing and health precautions.
    At home, over-the-counter, & off-campus tests: Students who test positive with an over-the-counter or at-home COVID test are required to attend symptomatic, walk-in testing in Student Health Services to verify the test. Report positive test results from an off-campus testing facility or over-the-counter/at-home test results to Student Care & Outreach by emailing quarantine-support@elon.edu.
  • Employees: Contact the Office of Human Resources at 336-278-5560 for guidance and to report positive test results. Primary care providers and the county health department will direct the isolation/quarantine process. Human Resources will also assist faculty and staff members through the process.

What resources are available to help employees with child and eldercare concerns?

In-person instruction is the expected norm for this academic year. Faculty members who experience challenges relating to childcare or illness of family members should work closely with their department chairs to maintain high-quality instruction and availability to students.

In addition, all employees looking for assistance identifying childcare options may contact the Elon University Employee Assistance Program (EAP) through MYgroup. You may contact the EAP via phone at (800) 633-3353 to request a list or use the online Child Care Provider Locator. To access the locator, click on the My Portal Login tab and then the Work-Life tab to sign in (Note: Sign-in information is available on the MYgroup EAP Flyer). Click on the parenting tab and then the childcare tab. From there, you can click on the “Locate Providers” link, where you will be able to search for childcare options by location and type.

The Alamance County Community YMCA also offers after school and holiday camps.  Elon employees receive a discount on YMCA memberships. Please visit the YMCA website for more information.

NEW When should faculty and staff contact HR?

Human Resources will assist staff and faculty and their supervisors/department chairs with contact tracing, resources, and new temporary short-term illness procedures for Fall 2021. This includes ensuring planning for continuity of work/instruction while staff and faculty must be away from campus due to the following instances:

  • Quarantine or isolation
  • Care for a family member who is ill
  • Care for a child who is not able to attend school or childcare

Only HR can approve these plans, which will allow for a centralized process and provide essential information during this dynamic time on the impact of the virus on employees.

Will Elon continue providing information to the community about the pandemic during the 2021-22 academic year?

Yes. Vice President for Student Life, Dr. Jon Dooley, will continue to send weekly campus email updates, including campus guidelines, policies, and information from local officials and three campus teams that continue to meet (The Healthy Elon Committee, Infectious Disease Response Team, and Data Team). Updates are also posted regularly to the Healthy Elon website, which includes our public COVID dashboard (updated weekly), social media channels, Today at Elon, and direct communications to help keep our Elon community informed, safe and healthy.

Vaccination

NEW Am I still considered 'fully vaccinated' if I don’t get a booster shot?

Yes. The CDC has not changed recommendations or guidelines for being considered fully vaccinated. Those who are two weeks past their second dose of a 2-dose vaccine (e.g. Pfizer or Moderna) or two weeks past a single-dose of the Johnson & Johnson vaccine are still considered fully vaccinated according to the current CDC guidelines.

Are we allowed to ask colleagues about their vaccination status?

Just as with other personal medical information, it is a violation for faculty and staff members to ask colleagues if they’ve been vaccinated. However, employees may voluntarily share their vaccination status at their own discretion.

NEW Can I get a booster if I received Moderna or Johnson & Johnson?

Booster vaccines are not currently available for Moderna or Johnson & Johnson vaccines. We expect these approvals to come later this fall.

NEW Can I get a flu shot at the same time I get a booster or do I need to get them separately?

Current recommendations are that patients may either receive a flu shot and booster at the same time or at least two weeks apart. Elon will not be able to host a booster vaccine clinic until November. Flu shots are currently available on campus:

How will students, faculty, or staff with an approved exemption be treated on campus?

Elon will continue to create a culture of respect for every individual, and vaccine status is not shared on campus. We ask everyone to understand that each individual has different experiences, family and medical situations, and feelings as we navigate this process.

Is Elon requiring staff and faculty to be vaccinated?

Elon faculty and staff have demonstrated their commitment to protecting themselves and those around them by achieving a very high level of vaccination. While Elon is not requiring employee vaccination at this time, we ask all faculty and staff to be vaccinated and upload their documentation immediately. Details about faculty/staff health and safety measures for those who are unvaccinated are determined by current CDC guidance and will continue to be updated accordingly.

NEW Should I notify Elon about receiving my booster?

Yes. Bring your vaccination card with you when you receive your booster so it can be updated. If you do not have your card, a new one will be provided to you. After you receive the shot, use Elon’s vaccination portal to upload your documentation — this capability should be available after Fall Break. This will allow the university to continue to assess the COVID infection rates in the community and will verify your booster status if the additional shot is required in the future.

What if I have been partially vaccinated or my last vaccine was less than two weeks ago?

No individual will be considered fully vaccinated unless they have provided proof of receiving their final dose and an additional 14 days have passed. Testing and mask requirements will remain in place until the 15th day after receiving the final dose of the COVID-19 vaccination.

NEW Where can I get a booster?

There is ample supply of boosters across the state for those who are 12 and older. Visit myspot.nc.gov to find a Pfizer COVID-19 booster.

Where can I get a vaccine?

Unvaccinated students, faculty and staff should access widely available vaccination resources in their location as soon as possible. Information on getting vaccinated is available at vaccines.gov.

UPDATED Who is eligible to receive a COVID-19 booster dose?

Please see the “Who is Eligible” section on our Vaccination Central page for eligibility details.

NEW Will Elon host booster vaccine clinics?

The university is working to be able to host booster vaccine clinics in November. In the meantime, students, faculty and staff can visit myspot.nc.gov to find a Pfizer COVID-19 booster in the area.