News and Updates

There have been updates to some of the current Purchasing forms.  Please besure to access any forms from the "FORMS: tab on the Purchasing Web site to be sure you are using the most recent version.

Important Updates to the Purchasing Web Site:

To further emphasize Elon University's commitment to nondiscrimination in the purchasing process, the following updates have been made to the purchasing policies, procedures, and forms:

  • The university’s nondiscrimination policy will be included in the contract language for new agreements for goods and services. 
  • The purchase order form has been updated to include compliance with the nondiscrimination policy as part of the terms and conditions accepted with the order. 
  • The vendor registration form has been updated to include the nondiscrimination policy along with additional vendor information such any university affiliation, and vendor references.
  • Ethical procurement guidelines have been developed to communicate the university’s expectations for vendor compliance, behavior and service. 
  • The Purchasing website has been updated to include the nondiscrimination policy

Other Important Changes Include:

Travel Planning:  Through one of the many Group Purchasing organizations that Elon participates in, whe now have access to a new travel planning web site through HotelPlanner.  On this site you can book airlines, hotels, transportation and meeting space all fron one site:

  • The list of vendors who have completed an Elon University Vendor Registration Form has been updated and posted to the CURRENT ELON VENDORS  on the Purchasing web site as of March 16, 2015. The vendor listing will denote any applicable categories of small business, women or minority-owned, etc. as reported by the vendor on the registration form.
  • Links to various websites for use as resources for additional vendor information
  • Revised Purchase Request Form, P-Card Request Form, P-Card Policies & Procedure

New Forms:  Purchase Order Change Form, Contract Approval Cover Sheet

All updated forms may be found on the Forms link on the purchasing website.

Please contact the Purchasing Department at x-5580 if you have any questions regarding the new forms, products, services, or vendors.

If you would like Purchasing to attend any of your departmental business meetings to review policies, procedures, processes, etc., please contact us.  We welcome the opportunity to meet with you.

Jeff Hendricks
Director of Purchasing