Guidelines for Distancing and Hygiene

Physical Plant will continue providing daily cleaning and disinfecting of classrooms, breakrooms, bathrooms, and public spaces. Additionally, all employees will be required to exercise caution and continue physical distancing and personal hygiene practices in order to protect from the spread of the coronavirus as per the guidelines below. All employees will be asked to daily monitor their own health. Click here for a template for employee health monitoring.

Expectations of Employees: Social Distancing and Hygiene Practices per CDC guidelines

Vice Presidents and Deans will work with Department Directors, Department Chairs, and Program Directors to ensure that established social distancing and hygiene practices (listed below) are maintained by employees.

  • Faculty and staff should limit close personal contact and maintain a minimum 6-foot distance apart.
  • Faculty and staff in individual offices should consider working with office doors shut.
  • Faculty and staff should engage in frequent hand washing, the use of hand sanitizer, and sanitizing of surfaces regularly:
    • Wash hands with soap and water for at least 20 seconds as frequently as feasible.
    • Use hand sanitizer after interactions with people or objects, if soap and water are not readily available.
    • Cover coughs and sneezes into the sleeve or elbow, not hands.
    • Clean and disinfect high-touch surfaces (buttons, door handles, counters, workstations, keyboards, telephones, handrails, etc.) regularly. Physical Plant will provide disinfecting wipes, or sprays for computer labs, classrooms, and public spaces for individuals to clean surfaces regularly.
    • Avoid touching your face.
    • Refrain from shaking hands.
  • Faculty and staff are required to wear cloth masks indoors (classrooms, labs and other common spaces) and must wear them outdoors anytime they cannot maintain a safe physical distance from others.
  • Faculty and staff should avoid using other employees’ phones, desks, offices, or other work tools and equipment, when possible. If necessary, clean and disinfect them before and after use.
  • Faculty and staff should limit the number of people at gatherings. Approved gatherings that are mission-driven will utilize guidelines around face coverings, hygiene, significantly reduced attendance and capacity counts, and physical distancing to keep the community safe.
    • When in-person meetings are necessary, these guidelines are to be followed, and physical distancing should be in place.
    • Video conferencing and conference calls can be used instead of in-person meetings.
    • Please note that the multi-person limit on gatherings includes other personnel that may be present in that space.
  • Faculty and staff should remain mindful of physical distancing in small spaces including elevators, hallways, stairwells, and restrooms.
  • Faculty and staff should eat in a location that allows for appropriate physical distancing (e.g. outdoors, in an enclosed or private space, in an office with the door closed, etc.).

Note: All visitors to campus, including contractors, vendors, guest speakers, etc., will be expected to follow these guidelines.

Expectations of Employees with COVID-19 Symptoms or with a Sick Family Member at Home with COVID-19

  • Employees who have symptoms (i.e., fever, cough, or shortness of breath) should notify their supervisor, contact their healthcare provider, and utilize sick leave to stay home.
  • Employees with confirmed cases of COVID-19 should follow CDC-recommended steps, should use pandemic leave (and sick leave after pandemic leave ends), and should not return to work until the criteria to discontinue home isolation are met, in consultation with healthcare providers and state and local health departments.
  • Employees who are well but who have a family member at home sick with a confirmed case of COVID-19 should notify their supervisor, follow CDC recommended precautions, stay at home, and utilize pandemic leave (and sick leave after pandemic leave ends).

Expectations of Supervisors: Work Environment

Vice Presidents and Deans will work with Department Directors, Department Chairs, and Program Directors to evaluate the work environment and make the necessary changes and adjustments to ensure physical distancing practices can be followed. In shared offices or workspaces, the following should be considered:

  • Utilize flexible work schedules, staggered work hours, and staggered arrival and departure times.
    • Examples include:
      • Rotations of remote and in-person work: Create schedules that rotate employees on in-person and remote work days in order to ensure offices are covered while also supporting social distancing and decreasing congestion in the office.
      • Staggered scheduling: Stagger employees’ arrival and departure times, so that not all employees arrive or depart at the same time.
      • Alternate break/lunch scheduling: Alternate work or lunch schedules to minimize the number of individuals working together, congregating in one area, or gathering.
  • Adjust furniture and office layout to allow for social distancing.
    • Examples include:
      • Move desks or furniture apart to maximize spacing within offices, office suites, work areas, and lounge or public spaces.
      • Relocate individuals to alternate spaces or use larger spaces if possible.
      • Based on limited availability, and as a last resort, consider the use of office partitions or plexiglass dividers for areas where the prominent purpose is customer service or interacting with walk-up traffic of students, faculty, staff, parents, or campus visitors.
  • Alter or limit congregating factors or spaces where the virus could be easily spread.
    • Examples include:
      • Discontinue the use of office coffee pots. Post signage to require disinfecting handles on refrigerators and microwaves, as well as control panels of microwaves and vending machines. Post signage discouraging drinking from water fountains.
      • Alter break room setups to increase social distancing. Limit the number of people who can be present where gatherings often occur such as lunch or break rooms. Encourage outdoor break periods.
      • Insure adequate space between personal items in areas of shared storage such as locker rooms or mail rooms.

Expectations of Supervisors: High Traffic Areas and Forming of Lines

Vice Presidents and Deans will work with Department Directors, Department Chairs, and Program Directors to utilize guidance from Governor’s Executive Order 131 in the following ways in high traffic areas and offices where lines form:

  • Clearly demarcate 6-feet of space in lines using blue painter’s tape or approved decals from the Physical Plant.
  • Create one-way traffic patterns (such as in aisles or library stacks) to decrease face-to-face interactions. Utilize barriers such as tape or furniture as needed to insure proper traffic patterns and limit access.
  • Limit number of people moving through large spaces, like dining halls and the bookstore.
  • When walking in corridors or hallways, stay on the right side according to the direction you are heading in order to maximize distance when passing others.