Welcome to Elon University's Event Planning site. 

This site is intended to guide you through the event planning process and provide you with helpful resources. 

Event and Meeting Event Guidelines

All events sponsored by students, faculty, or staff must be registered through the Office of Campus Center Operations in the Moseley Center. When registering an event it is important to complete and submit the request/registration form no less than seven days in advance. Registration for off campus events must be submitted no less than fourteen days in advance. The Campus Center will send you an event confirmation when the event has been approved and all spaces have been assigned. Events may or may not be approved on a case by case basis. Please contact Campus Center Operations (336-278-7215) if you have any questions. Please read the following for full guidelines: A Guide for Requesting and Registering Student, Faculty and Staff Events.

Student Organization Risk Management guildlines presentation given to student organization leaders can be found here.

Please also see the Student Handbook for additional guidelines for student groups: Student Handbook

Important Dates

There are several weeks and weekends throughout the semester that will be very difficult to schedule events or meetings.

  • Phoenix Friday April 11th

  • Rising Phoenix Orientation II April 25th and 26th

  • SURF Day April 29th

  • Reading Day and Finals Week (NO EVENTS THAT REQUIRE STUDENT PARTICIPATION) May 14th-20th

Please click the following for a complete list of 2013/2014 Dates:

Please click the following for a complete list of 2014/2015 Dates:

Please keep in mind the Major Holidays that may limit student, staff, and faculty participation Holiday Calendar

Events with student or faculty participation are prohibited during Reading Day through finals. 

Schedulers

All throughout the University, there are several people who schedule locations all around campus. Here is a list of those schedulers and the locations they schedule. University Schedulers

*Please Note: This site is a work in progress.  If you have any suggestions to make the site more useful, we'd love to hear from you!

Step 1) Reserve the Location

Use Elon's "SPACES" reservation system to select the most appropriate venue for your event. The Space, Planning And Calendar Event Scheduling (SPACES) system is a one-stop shop for requesting spaces and viewing location details.

Important Tips:

  • Please use Firefox 3.0 (or higher) or Google Chrome browsers to access SPACES.
  • Once you land on the website, click "Sign In" to begin your event registration or approval (the "Sign In" link is located in the upper right hand corner of the site). Log in using your Elon username and password.
  • For more information, see the SPACES help documentation.

Step 2) Contact Event Resource Providers

The following event resource providers will help ensure the success of your event.  Be sure to contact them well in advance to discuss your event and reserve their services.  If you don't contact them, chances are they won't know about your event!

Campus Safety & Police(parking & security) x5555
Catering(via Aramark's Mill Point Catering) x5357
Event Technology Support(audio/visual services) x6521
Physical Plant(room setup & layout, housekeeping, recycling) x5500
Video Services(streaming/recording) x5079

Step 3) Advertise your Event

Once your event is planned and you've confirmed the resources above, be sure to promote it! 

Promotion ideas: