In response to the continued spread of coronavirus internationally and domestically, Elon University altered some aspects of academic and campus operations. This page will provide valuable information, detail new announcements about changes to events and operations that impact students and offer answers to frequently asked questions.

Schedules

Important Information

  • All undergraduate courses transitioned from classroom instruction to online learning mode on March 23. Remote instruction for undergraduate courses will continue for the duration of the semester, including final exams.
  • Undergraduate Commencement activities have been postponed until we can gather safely as a community. Graduate programs in higher education, interactive media and business will communicate directly with their students about plans for graduate Commencement ceremonies.
  • Meal plans are in effect and Lakeside Dining Hall will be open to provide to-go meals for students needing to remain on campus. The Moseley Center and Mail Services will be available Monday through Friday, 10 a.m. – 2 p.m. Student Health Services is available by appointment only, Monday through Friday, 10 a.m. – 12 pm. and 1 – 4 p.m. Two computer labs will be available for students and cleaned regularly – the Alamance 315 PC lab and Steers Pavilion Apple lab will be accessible via card access, 6 a.m. – midnight.
  • Elon University School of Law is on Spring Break March 23-27 and then will provide online instruction to begin the next trimester. Elon Law’s campus in Greensboro has temporarily closed.
  • Elon School of Health Sciences: The DPT and PA programs will continue online learning through May 22. From May 26 through July 2, the programs will pursue “blended learning”, which will include continued online instruction for content/lecture and on-campus, rotating intensive skills labs and exams with small groups of students spread throughout the building. The programs will return to regular course instruction on July 6.
  • Campus events and activities have been canceled. All student organization activities have been canceled. A more complete list of events that have been canceled or postponed is available on the Information for Everyone page.
  • All non-essential university travel has been suspended until further notice. This includes conference travel.

Updates

March 27: Message for graduating seniors

Dear Seniors,

We know the coronavirus pandemic has disrupted your senior year and your plans to celebrate together in multiple ways during the last months of your college career. We are truly sorry. This is not what any of us wanted, and it is a hard reality to accept that there is no way to re-create what has been lost.

First and foremost, please know that university leaders are taking a measured and thoughtful approach to decision-making about the impact of this situation on the rest of the semester and Commencement, and have been listening carefully to your senior class officers. Unlike other colleges and universities, the later timeline for our semester has given us a bit more time to make better-informed decisions based on data and the impact of measures enacted across the country to control the spread of the coronavirus.

As we indicated in the community-wide email update earlier this week, the university will communicate no later than Monday, April 6 regarding a final decision about the planned April 20 resumption of in-person classes and the scheduled May 22 Commencement.

While we all prefer a May ceremony, the spread of the virus will ultimately determine the best way to host a healthy and safe celebration. Should our original plans for Commencement be affected, we have heard from the senior class officers that an online or virtual graduation – as some universities have announced – is not a viable option for Elon. Relationships, community, and mentoring are at the core of the Elon experience and we look forward to getting together with you for a celebration that reflects those values and our traditions. We also know that resilience and innovation are part of that Elon tradition, exemplified in the first graduation ceremony that was held Under the Oaks – a result of the 1923 fire on campus.

Please know that we will continue to make thoughtful, informed decisions and communicate with you as soon as we are able.

In the meantime, thank you for your patience. We wish you good health, encourage you to follow the guidance of public health officials, and hope that your online classes are as productive as possible in this disruptive situation.

Sincerely,

Dr. Jeff Stein, Vice President for Strategic Initiatives

Dr. Jon Dooley, Vice President for Student Life

March 19: Extension of last day to withdraw from a course to April 6

Given the current situation, Elon has decided to extend the deadline to withdraw from a full semester course with a “W” to Monday, April 6. This extension will give students additional time to evaluate their current progress in their courses and how well they adapt to online learning.

March 14: Information for Student Teachers

Dear Student Teachers,

As of 4:30 today (March 14), Governor Roy Cooper has closed public schools due to COVID-19 until March 30, 2020. In order to ensure your health and wellness during this time, you will be excused from attending student teaching until April 6, 2020 to mirror Elon’s closing for social distancing. We will alert the school district, your clinical teachers, and your principals of this decision.

Please know that you are released to travel to safe locations during this time. If you travel to or through an area that is deemed a level 2 or 3 CDC Health Advisory Notice, according to Elon policy, which mirrors CDC recommendations, you must self-quarantine for 14 days away from campus. You would also not be allowed to enter your BK-12 schools. Please fill out this required travel log if you plan to leave the Elon area. Your safety and health and those of your colleagues and K-12 students is of the utmost importance to our entire School of Education community. So please travel wisely and safely.

There will be a meeting of supervisors and some SOE faculty to determine if alternative work will be required during this time away from traditional student teaching. Either your supervisor or I will give an update on this after the beginning of the week. This is not something you need to worry about at this point, but I wanted to make sure you knew there may be alternative assignments coming. Our goal is to get you ready for graduation and licensure.

Please know that you are cared about by our entire SOE community. If you need support during this time in any way, please reach out to your supervisor, advisor and/or me. I wish you all the best over the next few weeks as you navigate this very trying situation and know I am available for questions.

With best regards,
Dean Bullock

March 11: No changes to deadlines for withdrawals or incompletes

No changes have been made to the deadlines for withdrawals or incompletes. Those processes and deadlines can be found online here.

March 11: Student employees permitted to work while courses are online

Some student employees may wish to work while courses are offered online. However, students will not be required to return to campus to work. Please consult with your supervisor about your interest in working while classes are online.

Frequently Asked Questions

Will Commencement be held as scheduled on May 22?

In order to protect the health and safety of students and families during the ongoing pandemic , it has become clear that we must postpone undergraduate Commencement activities until we can gather safely as a community.

While diplomas will be conferred officially on the original date of May 22, we are committed to ensuring that the Class of 2020 and their families celebrate graduation together on campus. In the coming weeks, we will share the new date and plans for Commencement 2020 and will continue to involve the senior class officers.

The graduate programs in higher education, interactive media and business will communicate directly with their students about plans for graduate Commencement ceremonies.

Campus Services

Important Information

  • Undergraduate students who do not need to return to campus after Spring Break should stay home.
  • Students who are currently on campus should go home if at all possible. We will support students who must remain on campus with basic services and social distancing protocols.
  • Most campus facilities are closed to walk-in traffic and all services are operating remotely and by appointment.
  • Lakeside Dining Hall will be open to provide to-go meals for students needing to remain on campus. The Moseley Center and Mail Services will be available Monday through Friday, 10 a.m. – 2 p.m. Student Health Services is available by appointment only, Monday through Friday, 10 a.m. – 12 pm. and 1 – 4 p.m. Two computer labs will be available for students and cleaned regularly – the Alamance 315 PC lab and Steers Pavilion Apple lab will be accessible via card access, 6 a.m. – midnight.
  • Many campus events and activities have been canceled. All student organization activities have been canceled. A more complete list of events that have been canceled or postponed is available on the Information for Everyone page.

Updates

March 22: Message from Vice President for Student Life Jon Dooley about changes in operations of campus facilities

Note: The message was sent before the March 27 “stay-at-home” order by North Carolina Gov. Roy Cooper. Please consult the homepage – www.elon.edu/coronavirus – for the most up-to-date information regarding the potential resumption of in-person classes and campus operations.


Dear Students, Faculty, and Staff,

Elon University has already taken action to move classroom instruction online and enable hundreds of staff members to work from home, consistent with social distancing recommendations from federal, state and local officials. As we enter a period of remote learning and working, we are making a shift in the operation of the physical campus, in support of the recommendation of the NC Department of Health and Human Services to use remote working technology to the greatest extent possible.

Beginning this Monday, through Sunday, April 5, facilities will be closed to walk-in traffic and all services are operating remotely and by appointment. Staff members should work remotely whenever possible, unless they provide essential services including food, health, cleaning, and safety support for students unable to leave campus; financial functions; and maintaining the security and integrity of physical facilities and campus digital networks and systems.

Staff members who have not yet completed the temporary remote work request form, and whose positions have been defined to work remotely, should complete and send for approval as requested in the form. All forms need to be submitted electronically to hr@elon.edu.

Access to academic and administrative buildings is by card swipe only and limited to faculty and staff who need access for work. Any exceptions for individual student access to academic facilities will be made by deans on a case-by-case basis.

Belk Library services will be provided remotely – students should utilize online library resources and contact librarians to make appointments if they need access to library materials to complete their coursework. Campus Recreation and Wellness indoor facilities are closed and campus transportation systems will not operate.

  • Meal plans are in effect and Lakeside Dining Hall will be open to provide to-go meals for students needing to remain on campus. For hours and menus, visit: https://www.elondining.com/menu-hours/.
  • The Moseley Center and Mail Services will be available Monday through Friday, 10 a.m. – 2 p.m.
  • Student Health Services is available by appointment only, Monday through Friday, 10 a.m. – 12 pm. and 1 – 4 p.m. Information about appointments and what do to if you are concerned about symptoms related to COVID-19 can be accessed online here: https://www.elon.edu/u/health-wellness/health-services/
  • Two computer labs will be available for students and cleaned regularly – the Alamance 315 PC lab and Steers Pavilion Apple lab will be accessible via card access, 6 a.m. – midnight.

While we have suspended much of the operation of the physical campus, we want to stress that the university continues in operation via online systems. Starting Monday, faculty are teaching all courses online and will work with students to complete spring semester. The university’s business operations will also continue to the extent possible, with work proceeding using online tools. Many departments and campus services have online resources and services available to students – check department websites for additional information.

Essential employees will be contacted by their supervisors to arrange work shifts and adjusted duties, and advise them about steps they should take to protect their health and safety when on campus.

If you need emergency assistance or face a crisis, please call 911 or contact Campus Safety and Police at 336-278-5555. Student Life administrators on call, as well as the counselor on call and violence responders, remain available throughout this time as well and can be reached via Campus Safety and Police, 336-278-5555. The resources and support of the confidential SafeLine also continue operations at 336-278-3333.

We will continue to keep you informed about our university coronavirus response through the university website www.elon.edu/coronavirus, our regular Monday 2 p.m. community update, and additional email messages as needed.

Dr. Jon Dooley

Vice President for Student Life

March 19: Updates to package process from Mail Service

Mail Services – Updated Package Process

If you received an item(s) prior to leaving or accidentally sent/shipped something to campus rather than home, you have three options:

One

Mail Services can return the item(s) to the sender at no cost to you. Then you may re-order the item through the original seller to your current address.  If you would like this to happen, please email mailservices@elon.edu your Name, Campus Box Number, and Student ID #, and a statement asking us to return the items to sender.

Two

If you would like to have your items mailed to you there is a three step process:

Step 1: Email mailservices@elon.edu with the required information below:

  • Name, Campus Box Number, and Student ID #
  • Address of where the items will be shipped
  • An Itemized list of the items you are inquiring about including original shipping information/Specific tracking number(s) for the item(s)

Step 2: A member of the Mail Services team will respond as soon as possible with a cost to ship the item(s) home.  Postage/shipping charge payments will only be accepted via phoenix cash – credit cards are not accepted.

Step 3: If you accept the quote you will send a confirmation reply with the following information:

  • A statement saying that you accept the quoted cost and are authorizing the use of your phoenix cash balance to ship those items.  Please confirm you have checked that there are adequate funds on the card before submitting.
  • Your 16-digit Phoenix Card Number that is printed on the front of the card

Three

You may leave the items at Mail Services until April 20th and receive the item(s) when you return for the remainder of the semester.

For any questions, please can contact Mail Services at mailservices@elon.edu or 336-278-5433.

March 19: Student Professional Development Center implements virtual appointments and live chat

Beginning Monday, March 23, the Student Professional Development Center (SPDC) will operate 9 a.m. to 4 p.m., Monday through Friday. Consistent with social distancing, career advisors are available to meet virtually through WebEx, over the phone, and through email with students and alumni who are seeking assistance with their internship search, a job search or the graduate school application process. Virtual appointments can be made using the online appointment feature on the SPDC homepage — https://www.elon.edu/u/spdc/.

In addition, anyone can also enter a “Live Chat” with the SPDC, from each weekday from 9 a.m. to 4 p.m. Initiate a chat by clicking here.

March 18: COVID-19 measures for Barnes & Noble at Elon University

Note: The message was sent before the March 27 “stay-at-home” order by North Carolina Gov. Roy Cooper. Please consult the homepage – www.elon.edu/coronavirus – for the most up-to-date information regarding the potential resumption of in-person classes.


Dear Elon Community,

As you are aware from previous communications, it is clear that effectively reducing the spread of COVID-19 requires – comprehensive and immediate action.  Barnes & Noble at Elon University is no exception, and we must now implement additional measures to keep our students, faculty, staff, and community as safe as possible while supporting the teaching and learning at Elon University.  Policy discussions are happening frequently, and we are making decisions rapidly; please understand that the situation remains fluid and your patience and flexibility are appreciated.

Change in store hours:

Our store hours will be modified between  March 17 through April 20 to Monday-Friday 9am-4pm.

As is standard, our stores follow protocols set forth by the campus. The health and safety of our employees, as well as the students, faculty/staff and alumni we serve remain of the utmost importance to us. We will continue to monitor the situation and provide updates should conditions change.

Online Support during this time: 

  • We are offering FREE ground shipping on all online orders.  These orders will be fulfilled locally by our store team and shipped out during regular business hours. Website: https://elon.bncollege.com/shop/elon/home.
  • FREE access to e-Textbooks through the remainder of the Spring term.
    To help maintain consistency and ensure students are equipped to learn wherever they are, Barnes & Noble has joined VitalSource and leading publishers in providing free access to e-Textbooks through the remainder of the Spring term. Students will now be able to access these e-Textbooks free of cost to help them successfully complete their academic year.

How do students access VitalSource Helps content that provides free access to eBooks?

To get started, please visit bookshelf.vitalsource.com. Before you can begin searching for and reading eBooks, you will need to log-in or create a VitalSource Bookshelf account with your institution-provided email address.

For students accessing Bookshelf for the first time:

Please review these instructions for creating a Bookshelf account. Once you create an account with an institution-provided email address, you can login and click on the “Explore” tab in the upper left corner of the screen to search by ISBN, Title or Author to find your free eBooks.​

For students with existing Bookshelf accounts linked to their institution-provided email address:

Students with existing Bookshelf accounts linked to their institution-provided email address will see a new tab called “Explore” when you login in the upper left corner of the screen to search by ISBN, Title or Author to find your free eBooks.

We recognize these are extraordinary measures, and we know that there will continue to be questions as we implement these decisions. We also know that the circumstances faced by each individual customer may be unique, challenging, and stressful. We will work as closely as we can to help everyone navigate this difficult transition. It is critically important to stay connected and informed during this time.

Please regularly check the Elon’s dedicated corona-virus website:  https://www.elon.edu/u/coronavirus/. Bookmark it for easy access.

As the situation continues to evolve, we are taking proactive measures to ensure your safety and assist you with your ongoing academic experience, wherever you may be.

Thank you,

Carly

March 17: Elon Dining changes following new statewide restrictions on restaurants

On Tuesday, March 17, North Carolina Governor Roy Cooper issued an executive order closing all restaurant dining rooms in the state amid the coronavirus outbreak. Under the order, which goes into effect at 5 p.m. on Tuesday, restaurants can continue to offer delivery, take-out and drive-thru options.

Given the new restrictions, Elon Dining is adjusting its operations to continue to serve the campus community. Starting at dinner on Tuesday night:

  • Lakeside will be the only open location.
  • All three stations will be open with to-go containers at every station.
  • Students can fill their containers and then take them back to their rooms. This will allow them to select what they want and allow them to make choices based on their potential allergen needs.
  • The dining room part of the dining hall will be closed
  • Only 10 guests will be permitted in at a time so that we don’t have people grouping up at the stations.
  • All hours originally posted will remain in effect for the time being.  If adjustments are made, Elon Dining will keep their website and social media sites updated.

March 15: Phoenix Card required for access to Belk Library, Koenigsberger Learning Center beginning March 16

To encourage safer practices, starting Monday morning at 8am, Belk/KLC will require Phoenix Card swipe for all access to the building, limiting access to the Elon University community. The signage on the doors will have the phone number of the service desk, so if someone who has a Phoenix Card forgot their card, they can get access by calling the desk.  Admissions tour guides will have their phoenix cards, so they will still be hosting tours through the space.

Because of the closing of P-12 schools, we will also be raising visibility and enforcement of our unattended minor policy.  (No unattended kids under 12.  Minors under 16 cannot have access to our computers unless their accompanying adult is sitting with them.)  If you need support in telling patrons about this, please reach out to the librarians.

To encourage greater social distancing, we will also be locking all group study rooms and classrooms (that are not actively being used for TLT faculty training).  We have observed that students tend to bunch up on those spaces, which we want to discourage.  This will also allow the environmental services team to do deep cleaning/disinfecting in those rooms, then lock them down and not have those spaces on their daily rotation.

Signage is on the tables in public spaces, and chairs have been reduced to encourage people to maintain distance.  Please encourage these good practices for the general good.

Thanks everyone,

Joan D. Ruelle

Dean of the Carol Grotnes Belk Library

March 13: Student resources for remote learning

When there’s a disruption in normal campus activities, it’s essential to make sure that you stay aware of updates from the university and from faculty for each of your courses. On this page, you’ll find helpful tips for how to stay aware of course changes, a guide to technology tools and services and a list of available resources – all of which offer critical information to help you best prepare for a successful experience.

Stay in Contact with Faculty

It’s critical that you carefully read all communications from faculty to avoid missing important details about schedule or policy changes in your courses. Plan to check your email and Moodle regularly as the circumstances evolve. Don’t make any assumptions about scheduled assignments, exams, projects or other related material. You may also consider contacting your instructor with questions, but be patient as faculty may require additional time to realign the course materials for remote learning.

Create a Checklist for Remote Access

Consider how you will communicate with faculty and connect for remote learning. If you will be home during this time, do you have access to a computer and an adequate internet connection? Do you plan to utilize your mobile phone, and if so, are you sure that course tools or software can be accessed using those platforms? A variety of technology resources are available for your use during a time of campus disruption. Many Elon faculty will utilize Moodle and Webex in their course, which offer mobile apps for convenient access. To learn more about using Moodle, self-enroll in the Moodle Support for Students course.

If you do not have access to a computer while off campus, a limited number of laptops are available for extended checkout through Media Services, located on the first floor of Belk Library.

Also, know your software needs. All Elon students now have access to Office 365 applications, including Word, Excel, PowerPoint, Teams and more. Login to explore web-based versions of the apps or install them on up to five devices.

Be Aware of Preferred Teaching & Learning Tools

Be mindful of your instructors’ preferred tools for learning. Many Elon faculty utilize Moodle, and some may opt to also incorporate Webex and other available tools for remote learning. Make sure you review your instructors’ communications for guidance on how to view lectures, submit assignments, track deadlines and other tasks.

Get Help

During times of disruption, a number of campus departments are ready and willing to offer support and answer your questions about remote learning.

  • Technology Service Desk: Visit the IT Self-Service Portal or call the Technology Service Desk at 336-278-5200. Staff are available to answer basic questions about Moodle, Webex and other services. If the question requires more in-depth knowledge or expertise, your question may be routed to a Teaching and Learning Technologies’ staff member.
  • Disabilities Resources: During times of disruption, Elon remains committed to the principle of equal opportunity, including efforts to accommodate qualified students with disabilities as they face the challenges of university life. Visit the Disabilities Resources website for more information and contact the office at 336-278-6568 if you have questions.
  • Learning Assistance: Learning Assistance will continue to support student learning by offering tutoring session online. Visit their website for more information.
  • Library: Belk Library offers an array of resources to assist with your online courses. Visit this LibGuide for a variety of online resources and to chat with a librarian. Consult the subject library research guides, which provide an overview of resources (mostly online) for your courses.
  • Writing Center: Writing Center consultants will be available, March 23-April 5 for real-time online appointments. Visit their website for updates and more information.

March 13: The Writing Center to open in an online capacity

The Writing Center will open, in an online capacity, on March 23. Students can make appointments as usual via http://elon.mywconline.com and meet with a consultant synchronously. Appointments will be available at the center’s usual hours and all appointments will be scheduled for Eastern Standard Time. More information will be available on the Writing Center’s website at http://www.elon.edu/cwe from March 16.

March 12: SPDC to suspend walk-in career advising hours and face-to-face appointments

The Student Professional Development Center (SPDC) will suspend walk-in career advising hours and face-to-face appointments beginning this Friday, March 13, at 5 PM.  Career advisors in the SPDC will be available for remote advising and conferencing with students during the next three weeks.

We encourage students to continue to book appointments on-line with advisors by using the Elon Job Network, but these should be virtual meetings, not face-to-face.  Advisors and student should be able to connect through virtual platforms like WebEx or SKYPE, or simply by email and phone.  Hopefully these conversations with students will continue over the next three weeks, and not wait until students return to campus the week of April 6.

Frequently Asked Questions

Is the university still open?

While operation of the physical campus has changed, the university continues in operation via online systems.

Beginning Monday, March 23, most campus facilities will be closed to walk-in traffic and all services are operating remotely and by appointment.

Access to academic and administrative buildings is by card swipe only and limited to faculty and staff who need access for work. Any exceptions for individual student access to academic facilities will be made by deans on a case-by-case basis.

Belk Library services will be provided remotely – students should utilize online library resources and contact librarians to make appointments if they need access to library materials to complete their coursework. Campus Recreation and Wellness indoor facilities are closed and campus transportation systems will not operate.

  • Meal plans are in effect and Lakeside Dining Hall will be open to provide to-go meals for students needing to remain on campus. For hours and menus, visit: https://www.elondining.com/menu-hours/.
  • The Moseley Center and Mail Services will be available Monday through Friday, 10 a.m. – 2 p.m.
  • Student Health Services is available by appointment only, Monday through Friday, 10 a.m. – 12 pm. and 1 – 4 p.m. Information about appointments and what do to if you are concerned about symptoms related to COVID-19 can be accessed online here: https://www.elon.edu/u/health-wellness/health-services/
  • Two computer labs will be available for students and cleaned regularly – the Alamance 315 PC lab and Steers Pavilion Apple lab will be accessible via card access, 6 a.m. – midnight.

Has Elon canceled on-campus events after Spring Break?

Many campus events and activities have been canceled, including athletics contests and Department of Performing Arts productions. All student organization activities have been canceled through Reading Day on Wednesday, May 13. A list of specific event cancellations is available on the Information for Everyone page.

Residence Life

Important Information

  • Undergraduate students who do not need to return to campus after Spring Break should stay home.
  • Students who are currently on campus should go home if at all possible. We will support students who must remain on campus with basic services and social distancing protocols.
  • Students who live in university apartments or off-campus houses or apartments who are planning to return to campus are also asked to let the university know their intentions, so that we can appropriately plan for student support services on campus.
  • The residence hall move-out process will be extended until May 31, to also coincide with the end of leases for the university-owned apartments. Residence Life will be communicating directly with residents and their families in the coming weeks about a process to commence after the stay-at-home directive has been lifted. Students who wish to retrieve items or check out of the facilities before that information has been announced should update their plans in the housing portal, www.elon.edu/myhousing.
  • The university is developing policies and protocols to allow undergraduate students residing on campus to request prorated credits on housing and/or meal plan costs. Details of those arrangements will be announced as soon as they are complete.

Updates

NewMarch 18: COVID-19 update to undergraduate students from Vice President for Student Life Jon Dooley

Note: The message was sent before the March 27 “stay-at-home” order by North Carolina Gov. Roy Cooper. Please consult the homepage – www.elon.edu/coronavirus – for the most up-to-date information regarding the potential resumption of in-person classes.


Dear Undergraduate Students,

I am writing to follow up on President Book’s announcement that the university will be extending the period of online instruction until Monday, April 20.

This message includes the following important information:

  • Recommendations to remain home for the next four weeks, unless you absolutely need to live on campus
  • Information about changes to social events and interactions on campus during the period of online instruction, including the cancellation of all student organization activities through Reading Day
  • Instructions for students who previously informed us they would be returning after Spring Break to confirm and update their intentions
  • Instructions for university apartment and off-campus residents to let the university know if you need to return to campus for the next four weeks

As President Book stated, we request that students who do not need to return to campus stay home until classes resume. We also recommend that students who are currently on campus strongly consider returning home for the next four weeks, if possible. We will support students who must remain on campus with basic services while maintaining social distancing protocols.

These recommendations to remain home until in-person classes resume on campus are even more important as we consider the month-long period of online instruction. While we understand the desire to return to campus after Spring Break to reunite with friends, the university is maintaining campus operations only so that students who were not able to leave, or for whom leaving created greater health risk, can remain on campus. We are also accommodating several international students. The lower number of students on campus will reduce the health threat.

Because classes have shifted online for the next four weeks, there is no need to be on-campus to continue your academic progress. There are also several important considerations to keep in mind when evaluating whether or not to return to campus during the period of online instruction:

  • The governor has declared a state of emergency for North Carolina, has issued an executive order prohibiting all gatherings with more than 100 people and closing public schools, and has closed all restaurants and bars for in-person service.  Considering measures taken in other parts of the country, we would anticipate additional measures could be enacted in the coming weeks.
  • Elon Dining is subject to the same restriction as restaurants across the state – although food service will be available in the coming weeks, locations will be limited and they will be available for take-out options only.
  • In terms of social gatherings, any social events off-campus are subject to the governor’s executive order, in addition to any further regulations that may come from the Town of Elon. Town of Elon Police will be strictly enforcing this order and will not be issuing warnings. Students hosting gatherings on- or off-campus may be cited for failure to comply with any executive order issued by national, state or local officials. Police reports will be forwarded  to the Office of Student Conduct and students may also be held accountable to the Student Code of Conduct.
  • Consistent with the CDC guidelines released Sunday and the guidance from the White House released Monday, the university is canceling all student organization activities through Reading Day, Wednesday, May 13. This includes organization meetings and events, fraternity/sorority new member activities and social events, late night programming, cultural programs, club sports practices and competitions, intramurals, etc. Social events and campus activities sponsored by Student Life departments will also be canceled during this same time period.
  • All winter and spring athletics competitions have been canceled, as have the Department of Performing Arts spring productions.
  • All non-essential university travel has been suspended until further notice.
  • Many staff are working remotely to reduce the spread of the virus. University departments are working to maintain operations and to continue to offer services remotely; there may be alterations in the types and  levels of services to be provided during this period and delays in response.

In short, while Elon will be available for students over the next four weeks, the activities and experiences you might normally expect on campus will be limited, and we strongly recommend that only those students who absolutely need to return to campus do so. If you are coming back to hang out with friends, you will not find the social environment you might normally expect. The university is adopting social distancing measures and asking community members to alter their personal interactions with others. We also recognize our responsibility to follow the state and federal guidance we are receiving to stop the spread of the coronavirus.

In the interest of health and safety, and so that we can effectively manage campus operations for those students who need to be on-campus, we are asking that students carefully re-evaluate your intentions to stay or return from March 23 – April 19.

  • Students who previously indicated their interest in staying or returning to the residence halls will receive a special survey today, asking you to confirm your intentions or let us know that you’ve changed your plans. Those students who receive the survey are asked to respond by noon this Friday, March 20.
  • Students who live in university apartments or off-campus houses or apartments who are planning to return to campus are also asked to let the university know your intentions, so that we can appropriately plan for student support services on campus. That information is requested by noon Friday, March 20 on the survey link here.

Our regular Monday 2 p.m. updates will let you know the current status of our plans to be able to meet that timeline. Seniors are also very curious about Commencement activities scheduled for Friday, May 22, but it is simply too early to make any decisions about that right now. University leaders share your desire to resume regular operations as soon as possible, knowing that health and safety are a driving priority for these decisions.

We also know that some students and families may wish to return to campus now to retrieve belongings.  Students will receive additional information from Residence Life about how to inform your neighborhood office that you would like to retrieve items.

Our next email update to the community is planned for next Monday afternoon, March 23, at 2:00 p.m., unless an earlier message is warranted. Current information is always available on the special university website: https://www.elon.edu/coronavirus.

Dr. Jon Dooley

Vice President for Student Life

March 12: Information and updates about Spring Break from Vice President for Student Life Jon Dooley

Note: The message was sent before the March 27 “stay-at-home” order by North Carolina Gov. Roy Cooper. Please consult the homepage – www.elon.edu/coronavirus – for the most up-to-date information regarding the potential resumption of in-person classes.


Dear Students,

I know that spring break plans are changing rapidly. Please keep in mind that students who live in residence halls or the Loy Neighborhood who want to stay on campus during spring break or the two weeks following MUST register online in advance. We ask that you please complete that registration today or tomorrow so we can plan accordingly, although the deadline to register to stay on campus between March 23 and April 5 is Tuesday, March 17.  Information and the link is on the Residence Life website here.

In the message below I am highlighting the following additional important information for you:

  • Current status of the coronavirus and travel plans
  • Parking and other information for those leaving for break
  • Information for those remaining on campus
  • Campus services available during spring break

Current status of the coronavirus and travel plans

  • Carefully review the CDC helpful guidance for travelers. During the break, stay informed about developments and watch for advisories that could impact when and where you can travel.
  • The university also recommends reconsidering any international travel, knowing that this is an evolving situation and other countries could be added to the level two or three warning lists during Spring Break.
  • Please remember that all Elon students, faculty, and staff who travel to or through a country with a level two or three travel warning from the CDC must self-quarantine for 14 days before returning to campus. With the change Wednesday night, this now includes all of continental Europe, as noted above.
  • Carefully consider non-essential travel to U.S. locations that have declared a state of emergency or are experiencing a growing number of cases. As of March 11, this included 19 states. Here is a CDC website that is tracking the spread of coronavirus in the United States
  • Reconsider spring break activities that involve large crowds or mass gatherings where coronavirus could be spread more easily.
  • No matter where you are, avoid contact with sick people; avoid touching your eyes, nose, or mouth with unwashed hands; and clean your hands often by washing them with soap and water for at least 20 seconds or using an alcohol-based hand sanitizer that contains 60-95% alcohol.

Parking and other information for those leaving during spring break

  • Students who live on-campus may leave their vehicles in their permitted lots over spring break.
  • Students who live off-campus and wish to park on-campus for spring break may utilize the McMichael East lot only.
  • Parking questions should be directed to Campus Safety and Police at 336-278-5555.
  • If you are not planning to return to campus for the two weeks after spring break, be sure to bring everything you need to continue your classes online: computer, textbooks and class materials, ID’s, medication, clothing, cellphone and chargers, valuables, etc.
  • Be sure to follow smart health and safety tips when you travel.

Information for those remaining on campus

  • If you will be on-campus during Spring Break keep in mind that many campus services will be open, but with reduced hours or availability.
  • The university will be closed on Friday, March 20 for a holiday.  While many offices will be closed, campus services will be available.
  • For the two weeks when classes are shifting online, the university will be open. Students should anticipate limited campus activities. Most campus events and activities with more than 50 people will be canceled from March 16 through April 6.
  • Below, you will find hours of the major student services operations during spring break. Additional communication regarding hours of services March 23 – April 5 will be sent by next Thursday, March 19.

Campus services during spring break

Campus Safety and Police operates 24-hours per day year-round, and can be reached at 336-278-5555.  They can also assist with connections to the Student Life on-call administrators and on-call counselors.  SAFEline is always available at 336-278-3333 for confidential support with identity-based bias, sexual violence, or interpersonal violence – they can also be a confidential resource to access on-call violence responders.

Belk Library

  • Belk Library will be open during spring break. Visit http://elon.libcal.com for information about library hours for Phoenix card holders and community members.

Campus Recreation and Wellness

Counseling Services

  • Open during normal business hours: Monday – Thursday, 8 am – 5 pm.
  • Counseling Services is available by appointment only. Appointments can be made by calling 336-278-7280.
  • The crisis counselor on-call remains available 24/7 and can be accessed by calling campus dispatch at (336) 278-5555.
  • If a student is experiencing a psychological emergency that is life threatening or involves imminent danger (risk of harm to self or others at any time), call 9-1-1 for immediate assistance.

Dining Services

  • Menus and hours are always available online here: https://www.elondining.com/menu-hours/
  • Note that Lakeside Dining Hall will be offering brunch and dinner over the weekend and breakfast, lunch, and dinner on the weekdays.
  • Meal plans are not in effect during this time, but students may use Food Dollars, Meal Dollars, Phoenix Cash, cash or credit card.

Mail Services

  • Saturday & Sunday, 3/14-15: Closed
  • Monday, 3/16 – Thursday 3/19: 8:30 am – 5 pm
  • Friday, 3/20 – Sunday 3/22: Closed

Moseley Center

  • Friday, 3/13: 7 am – 8 pm
  • Saturday, 3/14: 8 am – 1 pm
  • Sunday, 3/15: Closed
  • Monday, 3/16 – Friday, March 20: 8 am – 5 pm
  • Saturday, 3/21: 8 am – 1 pm
  • Sunday, 3/22: 10 am – 7 pm

Student Health Services

Transportation and BioBuses

  • 3/13  –  3/23: The University Drive Line will operate 4pm – 10pm.
  • All other bus routes stop Friday, 3/13 at 5pm and will not operate throughout the Break.

As it relates to coronavirus, just a reminder that I will send you the next community email update Monday afternoon, March 16, unless an earlier message is warranted. Current information is always available on the special university website: https://www.elon.edu/coronavirus.

I know this has been a bit of an adjustment for all of us over the past few days.  Please reach out and let us know if there are any questions we can help answer.  I hope you have a safe, healthy, and restful break next week.

Dr. Jon Dooley

Vice President for Student Life

March 12: Important information from Residence Life for Spring Break 2020

Find important information from the Office of Residence Life about remaining on campus during Spring Break and preparing to leave campus for the break here.

Frequently Asked Questions

UPDATEDAre students allowed to return to campus after Spring Break?

  • Undergraduate students who do not need to return to campus after Spring Break should stay home.
  • Students who are currently on campus should go home if at all possible. We will support students who must remain on campus with basic services and social distancing protocols.
  • Students who previously indicated their interest in staying or returning to the residence halls will receive a special survey Wednesday, March 18, asking you to confirm your intentions or let us know that you’ve changed your plans. Those students who receive the survey are asked to respond by noon this Friday, March 20.
  • Students who live in university apartments or off-campus houses or apartments who are planning to return to campus are also asked to let the university know your intentions, so that we can appropriately plan for student support services on campus. That information is requested by noon Friday, March 20 on the survey link here.

NEWI need to remain in a residence hall or return to my residence hall after Spring Break. What is the process of registering with the university?

Students who are currently on campus should go home if at all possible. We will support students who must remain on campus with basic services and social distancing protocols.

Students who previously indicated their interest in staying or returning to the residence halls will receive a special survey on Wednesday, March 18, asking you to confirm your intentions or let us know that you’ve changed your plans. Those students who receive the survey are asked to respond by noon this Friday, March 20.

Students who live in university apartments or off-campus houses or apartments who are planning to return to campus are also asked to let the university know your intentions, so that we can appropriately plan for student support services on campus. That information is requested by noon Friday, March 20 on the survey link here.

Online Learning

Important Information

  • All undergraduate courses have transitioned from classroom instruction to remote learning mode. Remote instruction for undergraduate courses will continue for the duration of the semester, including final exams.
  • The semester will proceed according to the undergraduate academic calendar, with courses concluding Tuesday, May 12 and final exams taking place as scheduled from May 13 through 19.
  • Elon University School of Law will provide online instruction to begin the next trimester.
  • Elon School of Health Sciences: The DPT will continue online instruction. The PA program will be on spring break March 30-April 3 and then will continue online instruction.

Updates

April 1: Message to students about adapting to online learning

Message from Becky Olive-Taylor
Executive Director of the Koenigsberger Learning Center and Director of Academic Advising

Dear Students,

You have finished your first week of online learning and you may well be wondering, “What does engaged learning look like now that I feel so disengaged?” Let’s explore that with questions and answers below.

I came to Elon for smaller classes and contact with my professors. I know COVID-19 forced us to take these precautions, but I keep feeling frustrated by it all. Is that so bad?

No, it is not so bad and your faculty came to Elon because they wanted contact with their students, too. It is important to recall how quickly the move to distance education had to be implemented for Elon and across the nation. Engaged learning is a two-way street, so reach out to your faculty with questions, ideas, and any concerns. They want to hear from you, too, as they continue to transition their preferred face-to-face instruction to an online format.

My professors are so different in the way they have set up their online courses. Why can’t they be more uniform?

Let’s remember, students regularly adjust to different teaching styles at the beginning of every single semester. Faculty have always used their discretion to decide what class format works best with their disciplinary content. Online delivery is no exception. Perhaps the main reason this feels different is that you are starting over, adjusting in the middle of the semester—just when you had a lot of “what my professor wants” already figured out. Change is hard for everyone and of course, you miss seeing your friends in class and on campus. You might consider, therefore, using MS Teams to set up virtual study groups. ( https://elon.teamdynamix.com/TDClient/1947/Portal/KB/?CategoryID=16649&SIDs=5391 ) Students, you did not suddenly become less capable or helpless over spring break. Trust yourself on this one and draw from all the times you have successfully adjusted to different teaching styles each semester.

I’m trying to trust myself, but I’m still worried. I’m not on campus to access support services. What do you suggest?

Elon anticipated student concerns and that is a big reason for the pass/fail grade option—with pass being a minimum C grade. You have time to see how the course progresses before you commit to P/F or keep a letter grade. Academic support services available to you virtually include Learning Assistance, Writing Center, and Personal Librarians. Check out their websites for more information on how to access services. Additionally, emotional support is available using virtual resources such as Dean of Students/Student Care and Outreach and Counseling Services. Chaplains in the Truitt Center for Religious and Spiritual Life are just a phone call away. With their social media presence, chaplains are providing a daily reflection aimed at making meaning as an antidote to anxiety.

Meaningful engagement at Elon in both the curricular and the co-curricular is always student driven. Do not give up your personal power and self-efficacy now. Stay in touch with friends using social media, reach out to your faculty as needed and use your virtual resources. Begin to cultivate patience with yourself and others and please continue to practice social distancing. Try to recall Maya Angelou’s appropriate words for us at this time, “Every storm runs out of rain.”

March 26: Pass/Fail Policy for Spring 2020 Study Abroad Programs

Dear students,

We are writing to you today to update you on the pass/fail policy for students who were studying abroad during the spring semester. Please carefully read this entire e-mail, as your decisions in this moment could impact the rest of your academic career.

As you know, the university has implemented a policy for courses on campus that were disrupted by the COVID-19 outbreak. This policy states that students may request pass/fail grading on a course-by-course basis.

As soon as the policy for Elon-taught courses was formalized, work began on a policy for study abroad and study USA students. You too will have the option to designate individual courses as a pass/fail of sorts, however due to the mechanics of most study abroad and study USA programs this process will work differently from the on-campus policy. The effect, however, will remain the same.

Study abroad and study USA courses are offered by Elon’s host programs are transfer credit to Elon.  The official transcript shows these courses as transfer credit and indicates the name of the institution from which the credit is transferred. Grades earned on Elon affiliate programs normally are posted to the student’s record and included in the GPA calculation.

In these extraordinary circumstances, Elon is offering students the opportunity to select the standard transfer grade of  ‘T’ in place of a letter grade and waiving the minimum grade required at the host program to earn the ‘T’ grade.   This option is only available for the spring 2020 term. Grades of D- or higher earned at the host program would be eligible for the grade of ‘T’.  The credit value earned for each course will remain as noted on your course review form. Should a course appear on the grade report received by Elon for which you did not receive prior transfer approval, that credit will be evaluated and transferred on a case-by-case basis.

Courses posted to the transcript with a grade of ‘T’ will still satisfy major, minor, and Elon Core Curriculum requirements. In the event you fail a course you choose to designate as transfer credit, the course will not post to your Elon transcript.

Study abroad and study USA students may choose to designate a course or courses as transfer credit during the same window of time as students on campus, which is April 27 through May 19. To do this, students will complete a form that will be shared by the GEC on April 27. You do not need to directly contact anyone on campus.

The lone exception to this process is for students who were taking a course taught by an Elon instructor, such as Core Capstone Seminars in London and Florence. Since those courses are not transfer courses, the on-campus pass-fail policy applies. Students in those classes should make requests to their instructors directly beginning on April 27.

Students whose programs end later than May 19 may wish to have an extension to the May 19 deadline. Requests for extensions should be sent to global@elon.edu no later than May 15.

Students who do not indicate a preference as to transfer credit or letter grade for their global engagement program will receive the grade indicated on the transcript or grade report from the partner organization.

As previously mentioned, some students may have already been offered a pass/fail option through the partner organization. You are free to elect pass/fail through the partner organization. In the event that you are undecided as to whether to take the pass/fail or transfer credit option, you are free to take advantage of whichever process has the later deadline. For instance, if the partner wants you to inform them before March 31 if you wish to opt for pass/fail, but Elon will allow you to wait until May 19, then indicate to the partner that you will take the letter grade. You can still opt in to transfer credit through Elon later.

Finally, we wish to remind you of two things. First, just because a grade is reported by Elon as transfer credit (or in the event of a failure, is not reported at all) doesn’t necessarily mean that the partner organization doesn’t have a record of the grade. This designation of a course or courses as transfer credit is an option to help you as we all adapt during this extraordinary time. It is not an excuse to take your coursework lightly.

Second, there may be reasons you should not choose the transfer credit option. We encourage you to discuss your grade choice with your Elon academic advisor and/or mentors. Departmental policies, graduate/professional program admission requirements, and rules regarding external accreditations, among other factors, may influence the advice all students receive about this policy. However, the choice and the responsibility to designate the transfer grade of ‘T” on study abroad or study USA course belongs to you, the student.

We hope this helps ease your mind during this difficult time. Should you have any questions about this process, please don’t hesitate to contact your GEC advisor, e-mail global@elon.edu, or call 336-278-6700.

Best regards,

GEC staff

March 25: Fall 2020 Registration Schedule Change

After careful consideration, the University has decided to alter the upcoming registration schedule for Fall 2020 classes. Registration still opens on April 14th as planned, but there are now two business days added between each registering class. While many offices are working remotely, this change allows students extra time to reach out to departmental chairs, advisors, or others within the Elon community with registration questions or requests. The revised schedule is available OnTrack.  You may also view your individual registration time by logging into your OnTrack account.

If you have any questions regarding this change, please email the Registrar’s Office atregistrar@elon.edu.

March 22: Software access for remote learning - Updated

Select software applications offered in Elon’s computer labs may also be available for remote learning through existing open-source downloads, temporary trials due to the COVID-19 pandemic or other means. Carefully review frequently asked questions below, along with the list of available software applications and how to access them below. If you have questions, contact the Technology Service Desk at 336-278-5200.

What software is available for remote learning and how do I access those applications?

Select software applications are available for download and/or temporary access. Please view the complete list, which includes access details and related Knowledge Base articles. Contact the Technology Service Desk at 336-278-5200 if you have questions.

Adobe Creative Cloud is on the list – how do I access it?

Now through May 31, Adobe has provided Elon students and faculty with temporary at-home access to Adobe Creative Cloud to ease concerns about instruction during this time of disruption.

To get started with Photoshop, InDesign, Illustrator, Premiere and other Adobe applications, please follow the instructions below to enable access to Creative Cloud Desktop Apps on your personal device.

  1. Visit https://creativecloud.adobe.com and use your school credentials to sign in.
  2. If prompted, select Company or School Account and then enter your password. Or enter your Elon email username and password on the university’s login screen.
  3. From the Creative Cloud website, browse for and download your desired application. Click Apps on the top of the page to view all available apps.

For more information on how to download or install apps, see Download and Install Creative Cloud apps.

For Higher Education students to continue developing skills, Adobe offers free “Daily Creative Challenges.” These are guided projects where participants receive creative prompts and connect with pros, mentors and other students for feedback and support. Select an app to learn more: Photoshop, XD and Illustrator. Also, for inspiration and over-the-shoulder learning, watch pros share their creative process on Adobe Live daily at www.behance.net/adobelive.

For faculty seeking to engage students during campus closures, Adobe has curated resources to help them discover inspiring projects, best practices and new ideas, so they can continue to drive valuable learning in virtual environments. Learn more about Adobe’s distance learning resources.

If you have questions, please contact the Technology Service Desk at 336-278-5200.

A specific software application I use is not available. Should I discuss purchasing this software with my department?

No. Please first contact the Technology Service Desk. It is possible that IT staff have received updates relevant to your software application needs and a purchase may not be required. Contact the Technology Service Desk at 336-278-5200 to learn more.

March 21: Pass/fail option for Spring 2020 Semester Undergraduate Courses

The following message was shared with faculty members about the new pass/fail policy for spring semester 2020 undergraduate courses. A collection of FAQs about the pass/fail policy is in the FAQs section below.


Dear colleagues,

In response to questions and concerns raised by Elon faculty, students, and staff due to the extraordinary circumstances in Spring 2020, over the past week, representatives from Academic Council have been working with the academic deans, the provost’s office, and other colleagues to consider options and to develop a plan that meets our students’ needs and that aligns with our academic commitments.

We are writing now to announce a new policy that will apply only to spring 2020 undergraduate courses. This policy was developed in close consultation with the Academic Standing Committee, and the Academic Council has expressed strong and united support for this policy.

Under this policy, Elon University undergraduate students may elect to take any or all of their spring 2020 semester courses pass/fail. If a student does not designate a course pass/fail, the student will receive a letter grade. The full policy is attached. Please review it carefully.

Please note, this policy does *not* make all undergraduate courses pass/fail, as some institutions have done. Instead, the decision to receive a letter grade or a pass/fail grade rests with the individual student for each of their courses.

This policy is based on three central pillars:

  1. Faculty expertise: Under this policy, faculty will continue to teach and grade how they see fit, drawing on their disciplinary and pedagogical expertise – and their relationships with students — to make decisions about how each course should unfold.
  2. Student agency: Under this policy, students have control over the form of their final grades for the semester. Students may elect to receive a letter grade or a pass/fail grade in each of their courses. The choice to designate any course pass/fail, and the responsibility for doing so, resides with the individual student.
  3. Institutional sustainability: Under this policy, the university can adapt existing academic practices and systems to meet the needs of students without creating an overwhelming burden on colleagues who must enact this policy.

We are grateful for the many colleagues who worked together diligently to craft this policy over the past week, and we appreciate your work through the remainder of the semester to help students navigate the dynamic situation facing all of us.

If you have questions about this policy, please contact your academic dean or the Academic Council (Academic Standing Committee).

Sincerely,

Catherine Chiang, Chair of Academic Council and Professor of Accounting

Aswani Volety, Provost and Vice President for Academic Affairs and Professor of Biology

March 20: TLT hosting webinars to prepare students for remote learning March 22-23

Webinars for Students: Preparing for Remote Learning, March 22-23
Online via Webex
Sunday, March 22 at 7 p.m.
Monday, March 23 at 10 a.m.

View a recording of the March 22 session or the March 23 session

As the university prepares to begin remote learning courses, Teaching and Learning Technologies (TLT) Student Consultants will present webinars for students on Sunday, March 22 at 7 p.m. and Monday, March 23 at 10 a.m. to share tips and best practices for navigating Webex and Kaltura.

These sessions will offer students a guided tour of Webex, a dynamic video conferencing platform used for online meetings, screen share, webinars and courses. Students will learn how to get started with the service, access personal meeting rooms, schedule and join meetings, and sync meetings to a calendar.

In addition, the sessions will delve into Kaltura, which offers an easy way to upload and share course-related videos with the Elon community. Though similar to other video platforms, Kaltura’s integration with Moodle and other features make it a great tool for students and faculty. Students will learn tips to get started with Kaltura, including how to upload video from a computer or phone.

Webinars will be presented online via Webex, with no registration required. Visit elon.webex.com/meet/tltstudents to join each session.

March 17: Information about accommodations during the online period

Good morning,

We know that many of you are concerned about your accommodations and how they will be affected with the change to distance learning/online teaching.  Please let us assure you that we will be working with you and your professors in order to make sure that things are going as smoothly as possible.  We expect you to reach out to us in the event that you run into difficulties with accommodations; please send your concerns to disabilities@elon.edu as soon as you are aware of them. Keep in mind that some of your current accommodations may not be necessary or appropriate with the new format. Additionally, you may need additional accommodations in order to address accessibility issues that you have not had before. If that is the case, please log into Accommodate and make a supplemental request to address the new concern. We will review the new requests ASAP, and send you a new accommodation letter to share with your professors.

We have created a list of frequently asked questions, which is posted on our website (www.elon.edu/disabilities).  We will be adding information to this list as we receive new information from you all about your concerns. We encourage you to visit our website, as well as the front page of Accommodate, as we will post current information in those locations on a regular basis.

We have made one change to the way that we operate with regard to the confidentiality of your accommodations.  We will shortly make all relevant classroom accommodations approved for you visible to your professors in their Accommodate accounts. We have made this change so that professors could easily determine what accommodations you need without contacting us directly. We hope to avoid difficulties that would arise from delays in starting tests, etc. by doing this.

We encourage each of you to communicate with your professors and with us about your accommodation needs. Flexibility and patience will be critical as we work through this new situation together.

Sincerely,

Disabilities Resources

March 13: Student resources for remote learning

When there’s a disruption in normal campus activities, it’s essential to make sure that you stay aware of updates from the university and from faculty for each of your courses. On this page, you’ll find helpful tips for how to stay aware of course changes, a guide to technology tools and services and a list of available resources – all of which offer critical information to help you best prepare for a successful experience.

Stay in Contact with Faculty

It’s critical that you carefully read all communications from faculty to avoid missing important details about schedule or policy changes in your courses. Plan to check your email and Moodle regularly as the circumstances evolve. Don’t make any assumptions about scheduled assignments, exams, projects or other related material. You may also consider contacting your instructor with questions, but be patient as faculty may require additional time to realign the course materials for remote learning.

Create a Checklist for Remote Access

Consider how you will communicate with faculty and connect for remote learning. If you will be home during this time, do you have access to a computer and an adequate internet connection? Do you plan to utilize your mobile phone, and if so, are you sure that course tools or software can be accessed using those platforms? A variety of technology resources are available for your use during a time of campus disruption. Many Elon faculty will utilize Moodle and Webex in their course, which offer mobile apps for convenient access. To learn more about using Moodle, self-enroll in the Moodle Support for Students course.

If you do not have access to a computer while off campus, a limited number of laptops are available for extended checkout through Media Services, located on the first floor of Belk Library.

Also, know your software needs. All Elon students now have access to Office 365 applications, including Word, Excel, PowerPoint, Teams and more. Login to explore web-based versions of the apps or install them on up to five devices.

Be Aware of Preferred Teaching & Learning Tools

Be mindful of your instructors’ preferred tools for learning. Many Elon faculty utilize Moodle, and some may opt to also incorporate Webex and other available tools for remote learning. Make sure you review your instructors’ communications for guidance on how to view lectures, submit assignments, track deadlines and other tasks.

Get Help

During times of disruption, a number of campus departments are ready and willing to offer support and answer your questions about remote learning.

  • Technology Service Desk: Visit the IT Self-Service Portal or call the Technology Service Desk at 336-278-5200. Staff are available to answer basic questions about Moodle, Webex and other services. If the question requires more in-depth knowledge or expertise, your question may be routed to a Teaching and Learning Technologies’ staff member.
  • Disabilities Resources: During times of disruption, Elon remains committed to the principle of equal opportunity, including efforts to accommodate qualified students with disabilities as they face the challenges of university life. Visit the Disabilities Resources website for more information and contact the office at 336-278-6568 if you have questions.
  • Learning Assistance: Learning Assistance will continue to support student learning by offering tutoring session online. Visit their website for more information.
  • Library: Belk Library offers an array of resources to assist with your online courses. Visit this LibGuide for a variety of online resources and to chat with a librarian. Consult the subject library research guides, which provide an overview of resources (mostly online) for your courses.
  • Writing Center: Writing Center consultants will be available, March 23-April 5 for real-time online appointments. Visit their website for updates and more information.

March 13: The Writing Center to open in an online capacity

The Writing Center will open, in an online capacity, on March 23. Students can make appointments as usual via http://elon.mywconline.com and meet with a consultant synchronously. Appointments will be available at the center’s usual hours and all appointments will be scheduled for Eastern Standard Time. More information will be available on the Writing Center’s website at http://www.elon.edu/cwe from March 16.

March 12: Guidance on upcoming advising during online learning mode

Students are advised to stay in touch with faculty when online learning commences after Spring Break and to regularly check email and Moodle. Both students and faculty have access to the same information about degree audits and the smart catalog. With those resources at hand, students and faculty can have advising discussions by phone, email or WebEx.

Frequently Asked Questions

NewFAQs about the pass/fail option for Spring 2020 undergraduate courses

WHAT IS THE NEW POLICY?

You can read the full policy here. Please read it carefully. Under this policy, the choice to designate any course pass/fail, and the responsibility for doing so, resides with the individual student. This policy only applies to Elon undergraduate courses and only to the spring 2020 semester.

WHY DOES ELON HAVE A NEW PASS/FAIL OPTION FOR THE SPRING 2020 SEMESTER?

Elon’s faculty and administration created this policy in response to the extraordinary circumstances of the spring 2020 semester. This policy is designed to allow students to make decisions about final grades that meet their own goals while still aligning with Elon’s academic standards. Under this policy, students have control over the form of their final grades for the spring semester. Students may elect to receive a letter grade or a pass/fail grade in each of their undergraduate courses. The choice to designate any course pass/fail, and the responsibility for doing so, resides with the individual student.

DOES THIS MEAN ALL UNDERGRADUATE COURSES ARE PASS/FAIL?

No. The decision to receive a letter grade or a pass/fail grade rests with the individual undergraduate student for each of their courses. If a student chooses to formally designate a course or several courses pass/fail, then only those courses will be graded pass/fail. If a student decides to take no action regarding one or more courses, those courses will receive a letter grade just like every other semester.

WHICH LETTER GRADES WILL COUNT AS A PASS AND AS A FAIL?

“Pass” is defined as performance at the level of “C” or higher as a final course grade. Any grade below the level of a C will be defined as “fail” meaning that a C- and any D or F level grades will be considered “fail” under this policy.

WHAT HAPPENS TO MY GPA IF I OPT FOR A PASS/FAIL GRADE?

If a student designates a course pass/fail and then receives a “pass” grade, that course grade will not be included in the student’s GPA calculation. If a student designates a course pass/fail and then receives a “fail” grade, that course grade will impact the student’s GPA the same as an F would during a typical semester. Put another way, when GPA calculations are made, courses with traditional letter grades (A-F) and courses a student has failed under the pass/fail option are included in the GPA calculation. This is one reason why some students might want to have letter grades in some or all of their courses this semester, despite the disruptions.

WILL PASS/FAIL COURSES SATISFY MAJOR, MINOR, AND GRADUATION REQUIREMENTS?

Courses covered by this emergency policy will satisfy all graduation requirements, including major and minor requirements and Core Curriculum requirements. Please note that there may be significant reasons beyond basic requirements why it might be prudent for a student to not designate a course pass/fail. More on this below.

HOW SHOULD I DECIDE WHETHER TO DESIGNATE A COURSE PASS/FAIL?

Do the best academic work you can in all of your courses. As the end of the semester approaches, examine your grades and if you feel that you are earning good grades, you probably should not designate any of your courses pass/fail. Remember, a “pass” grade will not help your GPA. Also, those good letter grades will not appear on your transcript; instead, each good letter grade will appear as a “pass.” However, as the end of the semester approaches, if you are not feeling good about some of your grades, then you need to think about your academic goals and needs. Consult with your academic advisor and perhaps also with the faculty member teaching each course to get their advice about the implications of opting for pass/fail in a course. There may be some cases when choosing pass/fail as an option would not be in your best interest; for example, when applying for graduate or professional school in health sciences, admissions decisions sometimes weigh grades in specific courses. Also, some students might be in contexts where their GPA impacts their standing with the university (academic probation) or their ability to retain scholarships linked to GPA. These students should carefully consider the implications of opting for pass/fail, and should consult with their advisors or the relevant Elon offices for guidance. Individual students are responsible for making informed decisions about whether or not to designate any course pass/fail.

WHEN WOULD I DESIGNATE A COURSE PASS/FAIL?

A student may elect to designate one or more spring 2020 semester courses pass/fail at any point from April 27, 2020, through May 19, 2020 (the last day of final exams).

WHAT HAPPENS IF I DON’T DESIGNATE A COURSE PASS/FAIL?

If you do not designate a course pass/fail, you will receive a letter grade in that course as happens in typical semesters. You will not be able to retroactively request a pass/fail grade after May 19, 2020.

WHAT ARE THE IMPLICATIONS OF THIS POLICY FOR STUDENTS IN SPECIAL POPULATIONS/PROGRAMS?

Students in special populations, such as student-athletes, and in special programs, such as fellows, should seek guidance from their advisors and program directors at Elon about the implications of this policy for their particular situations and academic goals.

WHAT ARE THE IMPLICATIONS OF THIS POLICY FOR PRESIDENT’S LIST, DEAN’S LIST, AND OTHER ACADEMIC HONORS?

Elon’s academic catalog describes the requirements of various academic honors. To be eligible for the dean’s list or the president’s list in any particular semester, students need to be taking 12 hours of traditionally graded coursework. To graduate with honors (such as summa cum laude) a student must have completed at least 66 credit hours at Elon at or above a specific grade point average; the vast majority of Elon undergraduates will complete far more than 66 credits at Elon so the pass/fail option should not influence their credit-level eligibility for these honors, although pass/fail might have implications for their overall GPA. Different honor societies (such as Phi Beta Kappa) will make their own determination about the implications of this policy; please contact the Elon-based leader of these groups for guidance if you have questions.

WHAT ARE THE IMPLICATIONS OF THIS POLICY FOR MY SCHOLARSHIP OR FINANCIAL AID?

This policy may not have implications for most students receiving financial aid, as long as you remain in good academic standing. However, if you have any questions or concerns, please contact Financial Planning. Under this policy, students are responsible for understanding the implications of designating courses pass/fail so please check if you have questions.

WHAT IF MY MAJOR HAS LETTER GRADE REQUIREMENTS FOR SPECIFIC COURSES?

A few majors have letter grade requirements for specific courses, including Education and Finance. If your major requires a specific letter grade in one or more courses, a grade of “pass” may or may not be sufficient to meet your educational goals. Check with your academic advisor or the department chair for your major to have your questions answered about these special cases. Departments that have these requirements will communicate with their students about the implications of designating a specific course pass/fail. If you are uncertain about the implications of designating a course pass/fail, ask your advisor, the faculty member teaching the course, or the relevant department chair.

WHAT IF I AM ENROLLED IN A STUDY ABROAD OR STUDY USA PROGRAM THIS SEMESTER?

The Global Education Center has posted detailed guidance for students enrolled in study abroad and study away during spring 2020. Please review this guidance carefully.

HOW DO I DESIGNATE A SPRING 2020 UNDERGRADUATE COURSE PASS/FAIL UNDER THIS POLICY?

A simple online tool is being developed to allow undergraduates to designate courses pass/fail. That form will be online and all undergraduates will be emailed directions for its use by April 27. Thanks to SGA for offering guidance on how to manage this process.

Will online instruction be at the same time as my in-person classes?

This depends. All online instruction happening synchronously or in real-time should occur during the regularly scheduled time (Eastern) that your on-campus class meets at Elon. If students are located in a different time zone, they will need to plan accordingly. In many cases, faculty may plan asynchronous classwork to make it easier for everyone to access and manage course content, discussion forums or assignments at different times. Your professor will decide which format is most conducive to learning in each course. Look for more information on how the course will proceed in an email or on Moodle.

How will a lab, studio, or field-based course be taught online?

Some courses have essential components that may be challenging to replicate in an online environment. In these cases, faculty should think creatively with their disciplinary colleagues whether elements of these activities can be adapted under the circumstances, alternative activities could be offered using virtual tools, or the learning goals for the course could be modified under these extraordinary circumstances.

With our shift to online instruction, how should I handle academic advising this semester?

All students and advisors have online access to degree audits. Advising appointments can be done via phone or email, or on virtual platforms like WebEx.

Health, Counseling and Accommodations

Important Information

  • Elon students who have medical questions or concerns should consult Student Health Services at 336-278-7230.
  • For questions about the university response to the virus, contact the Office of the Dean of Students at 336-278-7200.

Study Abroad/Study USA

Important Information

  • Students in study abroad programs in locations around the world have been recalled due to the continued spread of coronavirus in those countries. Multiple study abroad programs with Elon students have also made the decision to suspend operations.
  • Elon is basing its decisions regarding whether to recall students participating in study abroad programs based upon CDC travel advisories and local conditions.
  • Elon is in close contact with the programs and universities overseeing study abroad experiences.
  • Elon will announce programs for next academic year on Tuesday, March 24.

Updates

April 1: Important updates and information for international students studying at Elon from the Global Education Center

Dear Community,

I’m writing to you from my desk at home and, as you all are also experiencing, it feels very different to adjust to this new (temporary) normal. We miss seeing you all in the Global Education Center (GEC) and around Elon, and simultaneously are relieved that everyone is staying safe and healthy whether that be here on campus, or with family and friends around the world.

We understand that you’ve been receiving an inordinate amount of information as the landscape continues to change every day and will do our best to continue to keep you informed while respecting the need for fewer emails.

While we’re trying to make these emails both as comprehensive and to-the-point as possible, we get that you’re on information overload. Please know that if ever you want to talk through how the details here apply to your situation, reach out! Email kaquilino@elon.edu and we can set up a virtual appointment or phone call.

The GEC, alongside many other offices and institutions, has been functioning within an “emergency response mode” up to this point. This was in order to make sure we have been providing necessary information and services while we were all acting upon the rapidly changing news of airport, border, and business closures. We will continue to provide important global updates and information, and also look forward to reconnecting about the day-to-day needs and questions of this awesome community… even if we need to get creative in how we do so.

Topics included below:

Mail Services

Economic Hardship

Graduation

Optional Practical Training (OPT)

Visa Processing

5-month rule & Travel Signatures

Communication with the GEC

Online Coursework

MAIL SERVICES

The team in Mail Services can be reached at mailservices@elon.edu with any questions. They are working hard to respond to many inquiries following the announcement that Elon will go online for the remainder of the semester. Please be patient if you are waiting to hear back from them.

If you have important mail that you need to have forwarded to you, please be prepared to provide a FedEx account number, address, and phone number that Mail Services can use to send you those items. Please don’t hesitate to be in touch with questions. I’m happy to help as much as possible and will also recommend that you contact the mail services email above for further information.

ECONOMIC HARDSHIP

This is a very difficult time for many people around the world, including within the Elon community. If you are experiencing economic hardship, you are not alone in that and we want to do our best to help you find the right resources. Please feel free to email me directly (kaquilino@elon.edu) or to be in touch with Jan Register (jregister@elon.edu) in the Truitt Center to seek financial support. We cannot guarantee a solution but will do our best to find available resources on a case-by-case basis.

GRADUATION

To Seniors: The news that you all received this week is heartbreaking, and we want you to know that no one is satisfied with an outcome of not celebrating all of your wonderful accomplishments. While graduation will certainly look different this year, know that we are brainstorming opportunities to celebrate you all and to provide community both near and far to recognize this fantastic senior class. More information will follow.

OPTIONAL PRACTICAL TRAINING

Many seniors have asked about applying for OPT from outside of the U.S. Please see the information below:

On March 27, 2020, SEVP updated its COVID-19 FAQ with a “status quo” update on this question:

Due to COVID-19, what is SEVP’s advice to students who want to apply for OPT? Is there any chance that students would be able to apply for post-completion OPT from outside the United States?

DHS is evaluating these issues and may issue additional guidance. USCIS adjudicates OPT employment authorization and status requests for F and M students and has yet to issue official guidance on these issues. SEVP continuously shares these stakeholders’ concerns with our partners at USCIS to assist them in their deliberations.” The FAQ update also includes a variety of other added questions and responses.

(NAFSA Coronavirus Critical Resources)

As you can see, we have not received updates with conclusive guidance. Right now, we are still operating as usual while expecting significant delays in processing. If you are a senior and you have questions regarding OPT, please email me directly and we will schedule a meeting to discuss your particular goals and circumstances.

For those of you who have already applied, we will continue to notify you of updates as we receive them about your applications.

VISA PROCESSING

There is currently a “General Suspension of Visa Services.” More information can be read from NAFSA’s webpage on the topic.

At this time, it is very important that you communicate with the GEC if you have already left the U.S. or will need to leave the U.S., and your visa will expire prior to your intended return. We do not know when this suspension of services will end and anticipate a significant delay of visa services once they resume.

5-MONTH RULE & TRAVEL SIGNATURES

We have learned that the 5-month absence provision does not apply to students currently in active status. In other words, if you are maintaining active status as an Elon student (continuing with your full course load) even if you will be out of the U.S. for more than five months, you do not need to obtain additional documentation in order to re-enter the U.S.

Electronic form issuance is permitted during this time. As you all know, typically we are unable to provide I-20 and DS-2019 forms electronically. During this time, we have been permitted to email that information to you on a case-by-case basis. Please email me at kaquilino@elon.edu if you require an updated travel signature for your re-entry into the U.S.

COMMUNICATION WITH THE GEC

PLEASE continue to email intstudentservices@elon.edu with your plans, updates, and any questions that you have. We understand that travel plans have been changing on a daily basis for many of you. Letting us know of your plans puts us in the best position possible to support you throughout this time of uncertainty. Please email us now if you have not already.

ONLINE COURSEWORK

We want to know how you are doing with this new kind of academic setting. For some of you, it may be a welcomed change. For others, it may be presenting challenges that you did and did not expect. So, how is it going for you? Please tell us about your experience.

With this feedback we can help raise important questions and concerns from the international community with faculty and university leadership. We’re all learning together in this, and the more communication about what works and what doesn’t work – the better!

WE WANT TO HEAR FROM YOU…

The GEC and International Student Ambassador Team are working to create opportunities for the international community to stay connected virtually. It would help us a lot if we know what would be most supportive in certain areas and what would be fun and uplifting in others! We have some ideas coming together and would appreciate more. Please write to us at intstudentservices@elon.edu with your thoughts on this!

For those of you on campus, we’d appreciate learning the same from you about your on-campus experience. What do you all need from campus services that would support you throughout this time? What is working already, and what could improve?

Thanks, everyone. Wishing you all a great start to April – stay well!

Yours in hand washing and sanitation,

Kristen & the GEC team

_____________________________________________________________________________________________

Previous update emails included below…

Hi everyone,

We know it has been a whirlwind of a weekend to say the least. With that in mind, this update is as brief as possible recognizing that you all are in the process of making important decisions, traveling, packing, adjusting to different time zones and more.

Topics included:

– Elon Updates

– Communication with the GEC

– Academic Coursework & Books

– Travel Updates

– Housing & Storage

Elon Updates

Please check Elon’s COVID-19 Updates for information about campus operations and protocols.
It is important to know that many students (over 400) are returning to campus today/Monday. Please read the updates at the link above to know important information about social distancing (i.e. gatherings must be 10 people or less, many campus facilities are closed, etc.)
For those of you remaining on campus, stay tuned! We will be reaching out to you about opportunities to connect (virtually and safely in small groups).
Communication with the GEC

Please see the emails below for further detail, and continue to email intstudentservices@elon.edu with any updates or changes to your current plans.
Academic Coursework & Books

Classes begin online on Monday. For those of you who will be traveling throughout the first day of classes, please contact your professors as soon as possible to let them know of your plans and to coordinate with them regarding assignments. Simultaneously, we ask that you send us a list of your professors at intstudentservices@elon.edu so that we can also contact them if necessary on your behalf.
For those of you who have not yet left and have questions about returning your books, please email bkselon@bncollege.com to understand what options you may have to access materials electronically.
If you have already left the U.S. and have rented books with you, please email us at intstudentservices@elon.edu to let us know and we will get back to you about steps to take following the completion of the semester.
Travel Updates

The State Department has issued a Level 4: Do Not Travel Global Health Advisory. Please refer to the link to learn more. Travel restrictions are rapidly increasing for public health safety, and it is very important if you choose to travel to your home country to make those plans as soon as possible.
For those of you who have recently left the U.S. and plan to be away until August, please write to intstudentservices@elon.edu to let us know. The GEC will produce a letter for you to travel back into the U.S. explaining your absence of over 5 months being due to the circumstances with COVID-19. This letter will be emailed to you, and you will need to print it and carry it with you upon your return.
At this time, it is very important to understand that visa processing in many countries has either slowed down, or has come to a temporary halt. If you have an expired visa or a visa that will expire prior to your intended return to the U.S., please contact us as soon as possible by emailing kaquilino@elon.edu.
Prior to travel, check if your home country (or the country you will be traveling to) requires health checks prior to your departure from the U.S. Student Health Services at Elon can provide the necessary documentation following a health exam.
Housing & Storage

Many of you who have homes outside of the U.S. have asked about storage. Particularly if you have needed to depart the U.S. with very little notice. We have a few free local storage options that we can utilize. Please email intstudentservices@elon.edu to request assistance with storage. We will contact you directly to find the best solution based on your current location and needs.
If you have already left Elon with your room keys, you’ll need to mail them to Residence Life using the following address. Be sure to mail your keys in a secure/sturdy envelop so that the keys do not fall out. You’ll also need to include your name, building, and room number in the mailing.
Elon University Residence Life

 

100 Campus Drive

2980 Campus Box

Elon, NC 27244

 

The GEC team will primarily work remotely to support the importance of social distancing in an effort to prevent the spread of COVID-19. That said, we are nearby and working as usual so do not hesitate to reach out for any needs.

My cell number is +1 919 619 3263. Feel free to call, text, and/or contact me on WhatsApp using that number.

We appreciate your patience in our responding to inquiries unrelated to immediate changes due to COVID-19. We anticipate we will be able to respond more promptly next week, and look forward to being in touch about ways we can all stay connected virtually while we’re all staying safe and well.

Thank you for your attention to these emails. Please continue to take care and we’ll be in touch soon!

Kristen & the GEC team

 

________________________________________________________________________________________________

Hi everyone,

Please read through each section of this entire email. In summary, here are the topics included:

– General Updates

– Communication with the GEC

– Academic Coursework

– Travel Signatures

– Storage & Current Needs

– A note on processing these challenging times

General Updates

As you know, a great deal of global changes have continued to take place over the weekend. Please use the resources below to stay up to date on health practices, travel restrictions, COVID-19 cases, and university updates:

Novel Coronavirus 2019 (COVID-19) Information

https://www.cdc.gov/coronavirus/2019-ncov/index.html

https://coronavirus.jhu.edu/map.html

Live updates about global travel restrictions can be found here.

 

Communicating with the GEC (intstudentservices@elon.edu)

If you have not yet emailed intstudentservices@elon.edu with your plans – we need you to do so AS SOON AS POSSIBLE. Letting the GEC know of your plans puts us in the best position possible to support you throughout this time of uncertainty. Please email us now if you have not already.

This allows us to do the following:

– Reference your location for safety and support

– Share information about GEC & campus services (i.e. hanging out in The Globe, shopping trips, availability of GEC staff, etc.)

– Know to contact you about a travel signature if need be

– Offer help with storing personal items

– Contact faculty in advance of March 23 (when classes resume online) to work to with them to address international instruction

 

Coursework & Completing the Spring Semester

Elon has made a commitment to work with you to complete your educational requirements this semester – regardless of your physical location.

Frequent questions that have come up:

– If I leave the U.S. and am not able to return, will I still be able to complete my semester?

– If border closures restrict me from the U.S. even if main campus becomes open again to students, can I still complete my coursework online?

The answer to these questions is in the initial sentence above, and flexibility. Elon faculty and staff are committed to creating an alternative learning environment that supports students, no matter their location, to complete their Spring Semester coursework. That said, you must be willing to be flexible just as your faculty are working to be flexible with their students. This is new territory for all of us, and we all need to be committed to making alternative modes of learning possible.

If you are an international student studying on a visa, we have explained that Homeland Security has allowed necessary changes for online coursework at this time. This link references the USCIS statement on online coursework.

 

Travel Signatures

We have seen many of you in the GEC for travel signatures prior to travels for Spring Break and/or to return home.

For those students on a J-1 or F-1 visa, you WILL need a valid travel signature on your DS-2019 or I-20 at the time of your return to the U.S. If you needed to make immediate travel plans without consulting the GEC about your travel signature, that is okay. Please email kaquilino@elon.edu if that was the case for you.

If you plan to exit the U.S. within a few days, please make time to come to the GEC to obtain a travel signature.

 

Storage & Current Needs

Many of you who have homes outside of the U.S. have asked about storage. Particularly if you have needed to depart the U.S. with very little notice.

We have a few free local storage options that we can utilize. Please email intstudentservices@elon.edu to request assistance with storage. We will contact you directly to find the best solution based on your current location and needs.

If you have coordinated with a friend(s) to help pack your things, please have that friend email intstudentservices@elon.edu to help coordinate storing your items.

For those of you still on campus, GEC staff members have brought spare boxes into the GEC to help you with your packing. We will distribute these on a first-come, first-served basis, and/or help get some boxes to you if you are not able to reach the GEC to pick them up. Please let us know if you need help getting boxes to your dorm/apartment.

If you remain on campus and are in need of groceries or other items, we will be taking students shopping. Please let us know if you need to participate in these shopping trips – we would look forward to having you with us! (intstudentservices@elon.edu)

 

Honoring being human throughout all of this…

This has been a stressful time. Many within our community have described it as feeling like a dream, and have not yet settled with the realities of these unpredictable circumstances; almost as though this will all seemingly go away at a moment’s notice. With minimal notice, many of you have packed up your things to the best of your ability during the throes of midterms, said farewell to friends prior to their quick departures, and changed/made travel last-minute travel plans. It is absolutely reasonable to be in a position where you are not able to make sense of things right now. Please go easy on yourselves as you process all that is taking place.

COVID-19 is directly and indirectly impacting all of us globally. Many are navigating everything from disruption in travel plans, to lack of access to medical care and immense loss. It is vital that we each care for our individual health and the wellness of loved ones and community members, that we communicate questions and needs as promptly as possible, and that we lean on one another for support. You all are demonstrating incredible care and practicality in deciding on next steps. Know that we are here to help.

My cell number is +1 919 619 3263. Feel free to call, text, and/or contact me on WhatsApp using that number.

Sincerely,

Kristen & the GEC team

 

________________________________________________________________________________________________

Hi everyone,

Thank you for your patience in receiving this update and for your excellent questions. You are doing really well as we navigate these circumstances despite all of the unknowns.

In this environment of continuously evolving updates, we want to help you focus on that information which helps you determine your best next step. As mentioned in an email sent yesterday to all international students at Elon, we understand the uncertainty of this time and are here to support you as you process decisions about staying in the U.S. or returning home.

Simultaneously, we cannot encourage you enough to keep your family, guardians, and loved ones consulted and closely informed along the way. Feel free to share any information you receive from the GEC directly with them.

This is a long email that includes important information. Please read through it entirely and do not hesitate to be in touch with any questions.

Coursework & Completing the Spring Semester

 

As mentioned in the email below, we are confident that Elon staff and faculty will remain flexible and work to continuously support the evolving circumstances. This includes being committed to students completing academic requirements even if they find themselves unable to return to the U.S. following necessary international travel.

Again, we want to emphasize that we are ready to support you in making the best decision for you and your loved ones about travel. Should you choose to return to your home abroad, know that Elon will work with you to complete your academic coursework should you be unable to return to campus after the two weeks following Spring Break.

Just once more for clarity – if you choose to leave the United States over the next three weeks and are unable to return for the remainder of the semester, we in the GEC and Elon faculty and staff will work with you to complete your academic requirements for the semester.

Travel Restrictions

 

You’ve seen that last night, President Trump announced that starting Friday (tomorrow) at 11:59 PM eastern time, travel from Europe would be suspended for the next 30 days.

The Department of Homeland Security clarified that this travel suspension is limited to foreign nationals in Europe outside of the United Kingdom and Ireland.

Three international students studying in Europe are potentially affected by this announcement. We have been in touch with each of these students to work together to find the best solution.

This announcement is jarring and unsettling. If you are feeling overwhelmed or uncertain you are justified in those feelings. Please come talk to us, email or call as needed.

Since that announcement, other countries have also announced large-scale travel restrictions.

At this time, it is very important that we stay in close contact regarding questions that you may have and plans that you are making to return to/stay on Elon’s campus, or possibly to travel abroad.

We encourage you to take into account the information provided by Elon (and all resources embedded throughout those emails) over the past couple of days, and to decide alongside family and loved ones what will be best for you.

Very important to keep the following in mind… the current circumstances will continue to evolve rapidly. The best that any of us can do is to stay abreast of updates and make informed decisions based on the information we have. If you need help sorting through your plans, please do not hesitate to come to the Global Education Center – we would be happy to talk through things with you as you consider your options. You can also rely on excellent resources around campus (i.e. the CREDE, Counseling Services, Student Health & Wellness, Student Care and Outreach, and many others).

Curricular Practical Training (CPT) & Optional Practical Training (OPT)

Many of you have asked about CPT for this coming summer, and OPT for those of you who are graduating seniors. Know that we are closely monitoring any formal announcements from the Department of Homeland Security for updates.

At this time, we will proceed as usual with applying for work authorization. If you have any specific questions about this, please email Kristen Aquilino directly (kaquilino@elon.edu).

Program Extensions

Many students have understandably expressed concern about the ability to complete their current academic programs should the response to COVID-19 continue along the current path. We will make sure to be in touch with all students on a regular basis should you have questions pertaining specifically to the completion of your programs; and to consider the need for extending your program should you be unable to meet the requirements of your degree by the original end date of your studies.

Travel Signatures

As you know, should you choose to travel outside of the United States you will need a valid travel signature on your I-20 or DS-2019 at the time of your return to the U.S. That said, I encourage you not to be concerned about a travel signature if you are making plans to exit the U.S. within the next few days. In the case that you needed to make immediate international travel plans without a valid travel signature, please email me at kaquilino@elon.edu with the date of your current travel signature, and a secure mailing address where you can receive an updated document.

If you are unable to receive mail abroad, we will provide you with a letter from the GEC via email that you will travel with upon re-entry.

Exchange Students

Students who are here on exchange programs will be receiving information from their home country institutions. Please keep us closely informed about the messaging from your institutions. We want to support you as much as possible and to work closely with your home institution to plan for potential program changes.

Please refer to the emails below for how to reach the GEC. And, once again, please share this information with family and loved ones should they need to reach out to our office or other resources on campus.

 

Health Insurance Coverage

LewerMark Insurance

For those of you who signed up for LewerMark Insurance through Elon, they have shared that “there is no provision in your LewerMark international student health insurance policy that excludes coverage for the coronavirus. This means that treatment of the coronavirus is covered under the plan similar to other illnesses.”

Soon you will receive an email from Stormy De Lucia, GEC Business and Data Manager, explaining what the treatment of COVID-19 includes, and other information.

Other Insurance

We understand that many of you waived out of the LewerMark health insurance and are covered by insurance from your home country. Insurance plans/coverage may be updating given the current pandemic.

*Should you choose to remain in the U.S. at this time (over Spring Break and the following two weeks), and feel it would be best to have U.S. insurance coverage, we have asked LewerMark if students have the option to enroll in coverage beginning now. We will send an update via email as soon as we learn if this is possible.

This is an unprecedented time, and we are dedicated to understanding the implications of frequent changes and sharing guidance and information along the way.  We’re here for you and will be in touch again soon.

Sincerely,

GEC team

updatedMarch 26: Pass/Fail Policy for Spring 2020 Study Abroad Programs

The following note originally contained an error. It should have specified that grades of “C-” or better will be transferred as “T.” It has been updated to correct the error.


Dear students,

We are writing to you today to update you on the pass/fail policy for students who were studying abroad during the spring semester. Please carefully read this entire e-mail, as your decisions in this moment could impact the rest of your academic career.

As you know, the university has implemented a policy for courses on campus that were disrupted by the COVID-19 outbreak. This policy states that students may request pass/fail grading on a course-by-course basis.
As soon as the policy for Elon-taught courses was formalized, work began on a policy for study abroad and study USA students. You too will have the option to designate individual courses as a pass/fail of sorts, however due to the mechanics of most study abroad and study USA programs this process will work differently from the on-campus policy. The effect, however, will remain the same.

Study abroad and study USA courses are offered by Elon’s host programs are transfer credit to Elon.  The official transcript shows these courses as transfer credit and indicates the name of the institution from which the credit is transferred. Grades earned on Elon affiliate programs normally are posted to the student’s record and included in the GPA calculation.

In these extraordinary circumstances, Elon is offering students the opportunity to select the standard transfer grade of  ‘T’ in place of a letter grade and waiving the minimum grade required at the host program to earn the ‘T’ grade.   This option is only available for the spring 2020 term. Grades of C- or higher earned at the host program would be eligible for the grade of ‘T’.  The credit value earned for each course will remain as noted on your course review form. Should a course appear on the grade report received by Elon for which you did not receive prior transfer approval, that credit will be evaluated and transferred on a case-by-case basis.

Courses posted to the transcript with a grade of ‘T’ will still satisfy major, minor, and Elon Core Curriculum requirements. In the event you fail a course you choose to designate as transfer credit, the course will not post to your Elon transcript.

Study abroad and study USA students may choose to designate a course or courses as transfer credit during the same window of time as students on campus, which is April 27 through May 19. To do this, students will complete a form that will be shared by the GEC on April 27. You do not need to directly contact anyone on campus.

The lone exception to this process is for students who were taking a course taught by an Elon instructor, such as Core Capstone Seminars in London and Florence. Since those courses are not transfer courses, the on-campus pass-fail policy applies. Students in those classes should make requests to their instructors directly beginning on April 27.

Students whose programs end later than May 19 may wish to have an extension to the May 19 deadline. Requests for extensions should be sent to global@elon.edu no later than May 15.

Students who do not indicate a preference as to transfer credit or letter grade for their global engagement program will receive the grade indicated on the transcript or grade report from the partner organization.

As previously mentioned, some students may have already been offered a pass/fail option through the partner organization. You are free to elect pass/fail through the partner organization. In the event that you are undecided as to whether to take the pass/fail or transfer credit option, you are free to take advantage of whichever process has the later deadline. For instance, if the partner wants you to inform them before March 31 if you wish to opt for pass/fail, but Elon will allow you to wait until May 19, then indicate to the partner that you will take the letter grade. You can still opt in to transfer credit through Elon later.

Finally, we wish to remind you of two things. First, just because a grade is reported by Elon as transfer credit (or in the event of a failure, is not reported at all) doesn’t necessarily mean that the partner organization doesn’t have a record of the grade. This designation of a course or courses as transfer credit is an option to help you as we all adapt during this extraordinary time. It is not an excuse to take your coursework lightly.

Second, there may be reasons you should not choose the transfer credit option. We encourage you to discuss your grade choice with your Elon academic advisor and/or mentors. Departmental policies, graduate/professional program admission requirements, and rules regarding external accreditations, among other factors, may influence the advice all students receive about this policy. However, the choice and the responsibility to designate the transfer grade of ‘T” on study abroad or study USA course belongs to you, the student.

We hope this helps ease your mind during this difficult time. Should you have any questions about this process, please don’t hesitate to contact your GEC advisor, e-mail global@elon.edu, or call 336-278-6700.

Best regards,

GEC staff

March 23: Elon in NYC summer 2020 program canceled

Given the exponential increase of COVID-19 cases in New York, the summer 2020 Elon in NYC program is cancelled. Students that have already secured an internship should contact the director of internships for their college to discuss how to proceed. Students should also contact their internship to discuss work options for the summer.

March 23: Summer 2020 study abroad programs canceled

All summer 2020 programs abroad, including Global Education Center (GEC) programs, Non-Elon petitions, and Independent Programs, are canceled. All students who have paid an application deposit will have the $400 credited to their student account within a week. Students with an approved application may defer to summer 2021 by informing their GEC program manager.

March 22: Elon recalls students studying in Australia, Israel and Japan following CDC Level Three travel advisory for these countries

On March 21, The CDC posted a Level Three travel advisory for Australia, Brazil, Canada, Israel, and Japan. Elon students in these locations, which include Australia, Israel and Japan, are to depart their program.

March 19: The U.S. Department of State posts a Global Level 4 Health Advisory – Do Not Travel

The level 4 advisory includes the advice: “The Department of State advises U.S. citizens to avoid all international travel due to the global impact of COVID-19. In countries where commercial departure options remain available, U.S. citizens who live in the United States should arrange for immediate return to the United States, unless they are prepared to remain abroad for an indefinite period.”

In response, all spring 2020 students still currently in programs abroad are invited to depart their program. Elon will reimburse up to $1,000 toward flight changes.

March 19: Elon in LA spring program suspended

Due to the continued spread of COVID-19 and the likelihood of increased travel restrictions, Elon has decided to suspend in-person operations for the Elon in LA spring program. Courses will continue online, resuming on March 30. Faculty will contact students directly with logistics for course continuity.

Elon in LA students are asked to return home, unless they are unable to do so. Students for whom leaving creates a greater health risk may stay on site until the original departure date, May 11. The program will NOT continue on-site activities, alumni events, site visits, etc. Rather, the program will move completely online, remaining “open” in person only for basic services, again, for students unable to depart.

Students will earn credit as originally articulated, including full credit toward internship requirements if you have already reported hours. Students registered for COM 381 internship credit will earn 2 credit hours, as originally articulated. We are working closely with the School of Communications to develop creative solutions for earning the remaining internship hours.

March 18: API cancels summer 2020 programs

Elon’s partner API cancels summer 2020 programs. Elon works with API programs in Argentina, Australia, Chile and New Zealand.

March 16: Elon Center in London suspended

The Elon Center in London spring program is suspended. 27 Elon students are departing by March 21.

March 16: Students in Egypt to depart

Elon is supporting voluntary withdrawal from The American University in Cairo (AUC). Two Elon students in Egypt are departing by March 19.

March 16: ICDS in Costa Rica suspended

International Center for Development Studies Abroad (ICDS) has suspended their program in Costa Rica. One Elon student is departing by March 19.

March 15: Elon in NYC moves to online courses

Elon in NYC has moved to online courses for the remainder of the semester, and Marymount Manhattan College will close residence halls on March 18. Four Elon students have returned home.

March 15: All CIEE programs suspended

All Council on International Educational Exchange (CIEE) spring programs are suspended. 14 students on CIEE programs in Argentina, Dominican Republic, Ghana, Jordan, South Africa, and Tanzania are departing by March 22.

March 14: ASE program in the United Kingdom suspended

Advanced Studies in England (ASE) has suspended their program in the United Kingdom. One Elon student is departing by March 20.

March 14: St Clare’s program in the United Kingdom suspended

St Clare’s has suspended their program in the United Kingdom. Two Elon students are departing by March 17.

March 14: SIT program in Morocco suspended

All School for International Training (SIT) spring programs are suspended. One Elon student in Morocco is departing by March 17.

March 13: Elon in Los Angeles moves to online courses

The Elon in LA spring program will transition to online courses from Monday, March 30, through April 3.

March 13: Spring programs in Bhutan and Turks and Caicos are suspended

The School for Field Studies (SFS) has suspended all spring programs. Elon has two students on SFS programs, one in Turks and Caicos and one in Bhutan. Both will depart by March 21.

March 13: Information for summer study abroad and Study USA students

Summer study abroad and Study USA students will be contacted by March 23 about revised policies and deadlines.

March 13: Deadline extended for fall program withdrawals is extended to June 1

The deadline to withdraw from a fall 2020 study abroad or Study USA program and have the $400 application deposit refunded has been extended to June 1.

March 13: Global Short-Term Programs Fair is canceled

The Global Short-Term Programs Fair, originally scheduled for March 24, is cancelled. Global Short-Term Programs are still scheduled to be announced and accepting applications starting March 24.

March 12: Elon supports voluntary withdrawal from United Kingdom and Ireland

40 Elon students studying in Ireland or the United Kingdom are offered supported voluntary departure – a student may at this time choose to remain in country or to return. Elon is reimbursing up to $1,000 toward the return flight. Our on-site partners are working to provide course continuity options where possible, such as online courses. Elon is committed to working with our on-site partners and our students to continue course delivery.

March 12: Elon recalls all students studying in continental Europe

[62 Elon students studying in countries affected by the CDC warning have been recalled from their study abroad programs in Europe.]

Dear Elon students studying in Europe (outside Ireland and the United Kingdom),

A few minutes ago, the CDC issued a ‘level 3 – avoid nonessential travel’ warning for all of continental Europe (which excludes Ireland and the United Kingdom). Based on this, Elon University is recalling all students studying in continental Europe, excluding Ireland and the United Kingdom.

Elon will reimburse students up to $1,000 for the flight changes necessary for students to return home. Students should contact their travel agency, booking company, or the airline directly to begin the process of making changes. Once the change is complete, please forward the confirmation to  global@elon.edu. Flights eligible for reimbursement will be credited directly to the student account once a receipt of purchase has been received by the GEC.

Eligible costs considered for reimbursement include flight change fees or a one-way economy ticket from the country of study to a U.S. airport, up to 1000 $USD. Additional fees associated with personal travel that will not be considered for reimbursement include: seat selection fees, excess baggage fees, domestic flights, in-flight wifi access, additional flight insurance, or any additional costs associated with seat upgrades.

Students should be aware that U.S. passengers that have been in the Schengen Area are advised to travel through select airports where the U.S. Government has implemented enhanced screening procedures. Travel agents and air lines will re-route students accordingly, but travelers should expect altered itineraries and long lines while returning home.

Students may also have seen that earlier this evening President Trump announced that starting Friday at 11:59 PM EDT, travel from Europe would be suspended for the next 30 days.

This travel suspension is limited to foreign nationals in Europe outside of the United Kingdom and Ireland.

The Department of Homeland Security offered further details on this announcement.

This travel suspension affects a small number of Elon students that are foreign nationals studying in Europe. We are contacting those students separately tonight.

At this time, families should focus on arranging transportation back to the United States or their home country for their student. We also understand that families will have lots of questions about academic continuity and financial implications. We ask for your patience during this time as both Elon and its international partners work through this difficult situation. All of us will endeavor to address questions as soon as we can.

The GEC and your host program will continue to provide updates by e-mail as the situation evolves.

Best regards,

Woody Pelton
Dean of Global Education

March 12: The CDC issues a Level Three travel advisory for continental Europe

The change in the CDC’s travel advisory was due to widespread sustained transmission of respiratory illness caused by coronavirus.

March 12: Semester at Sea modifies voyage

The spring program has adjusted its schedule, with 12 Elon students participating in the program disembarking early at Cape Town, South Africa, before March 16 and then completing their remaining coursework remotely.

February 29: Sant'Anna Institute in Sorrento, Italy suspended

Five Elon students are departing to their homes to finish their semester coursework online through Sant’Anna.

February 21: The Elon Center in Florence suspended

21 Elon students are departing Florence to finish their semester coursework online through Elon’s Moodle platform.

February 7: Nanyang Technological University in Singapore moves to online courses

Nanyang Technological University (NTU) in Singapore has moved to online courses for the remainder of the semester. One Elon student is departing by March 18.

January 29: The Love School of Business Center in Shanghai fall 2020 program suspended

GEC staff are working with accepted students to find an appropriate alternative study abroad or Study USA program or to enroll in courses at Elon.

January 28: The Beijing Center canceled

Two Elon students returned to campus in time for the first day of class. Neither exhibited symptoms and both are past the incubation period.

Frequently Asked Questions

Are students, faculty, or staff who travel to a Level Three or Level Two country allowed back on campus?

Elon faculty, students, and staff who travel to or through a country designated as Level Three or Level Two by the CDC must self-quarantine for 14 days between returning to the U.S. and coming back to campus.

Are travelers being screened when they enter the United States?

Foreign nationals who have visited China in the past 14 days may not enter the United States. American citizens, lawful permanent residents and their families who have been in China in the past 14 days will be allowed to enter the United States but will be redirected to one of 11 airports to undergo health screening. More details here.

I’m currently abroad. What precautions should I take?

Follow the advice provided by the CDC Travel Health Notices. Refer back to this page often, since the situation is evolving rapidly.

Follow all location-specific information provided by your on-site host and/or local and federal government agencies.

Install AlertTraveler to your mobile device and follow the alerts and advice there. Instructions on how to install and use AlertTraveler are available in your MyElonGlobal application.

Restrict travel as much as possible. Reconsider your weekend travel plans and do not plan any travel to Italy. Consider not only the possibility of contracting and spreading COVID-19 but also the possibility that you could be banned re-entry to your study abroad host country. Quarantines and travel bans are being enacted with little or no warning.

Avoid contact with sick people.

Avoid touching your eyes, nose, or mouth with unwashed hands.

Clean your hands often by washing them with soap and water for at least 20 seconds or using an alcohol-based hand sanitizer that contains at least 60%–95% alcohol. Soap and water should be used if hands are visibly dirty.

It is especially important to clean hands after going to the bathroom; before eating; and after coughing, sneezing or blowing your nose.

If you feel ill, avoid exposing other people to potential illness. Please ensure that you have your program’s emergency contact number in your phone. In the event a student is ill with flu-like symptoms, students should first reach out to the program so that they can facilitate the best access to local resources.

Will more programs be suspended?

Elon’s top priority remains the health and safety of students. Should the situation evolve to warrant modifying or suspending additional programs, we will be in touch with affected students and families.

Should I reconsider my study abroad plans for future terms?

Students planning to study abroad for summer 2020 should consider back-up plans and are encouraged to share their concerns with their GEC advisor.

Students planning to study abroad for fall 2020 or later should proceed as planned for now, but consider back-up plans as well.

We are learning more about COVID-19 and its spread every day, which may or may not impact your plans. It’s frustrating not knowing what the implications of COVID-19 may be by fall semester, or even by next week. Please stay informed by checking reliable information sources, including the Centers for Disease Control and Prevention (CDC) and CDC Travel Notices, the World Health Organization and the U.S. Department of State.

Students should also be aware of Elon’s Global Short-Term Program opportunities. Global Short-Term Programs are Study Abroad and Study USA courses taught off-campus by Elon faculty and staff. The GEC will formally announce programs for next academic year on Tuesday, March 24. The GEC has cancelled the Global Short-Term Programs Fair that was to take place on March 24.

Academic credit is usually awarded in the core curriculum and students may receive 1 unit of ELR for participating. These programs typically involve a fall preparatory seminar (1 sh) before the winter term program. Students apply for these courses through the Global Education Center.

Important dates:

  • March 24 (Tuesday): Programs revealed and early action applications open
  • April 9 (Thursday): Early action application period ends
  • April 11 (Saturday): Notifications go out to students
  • April 16 (Thursday): Applications open for rolling period open
  • June 30 (Tuesday): If there is a reason to cancel programs for low enrollment or health & safety, GEC will work hard to make that call by this deadline. Of course, there might be unforeseen circumstances that merit us cancelling a program later in our timeline; however, the GEC will seek to make program decisions on or before June 30.
  • August 28 (Friday): All applications close