Group Categories

Please read the following definitions carefully to determine the appropriate category for your group. Note that examples given are not all inclusive. The final determination of group and event type will be made by the Office of Event and Space Management. Please be sure that all information provided is accurate, as misrepresentations may result in an adjustment of related fees and/or the loss of reservation privileges for university facilities.

  • Student Organization: Any meeting or event sponsored by a student organization that is registered with the Office of Student Involvement. Events must meet the primary mission of the sponsoring organization. Examples include student organization weekly meetings, student conferences, student performances and banquets.
  • University Department: Any meeting or event coordinated by an Elon University department. Events must meet the primary mission of the sponsoring department and be consistent with the university’s primary educational mission of teaching and research. Examples include departmental meetings, awards ceremonies, training sessions, guest lecturers and etiquette dinners.
  • University Affiliated: Any meeting or event coordinated by current university employees/students hosting non-university related personal events. Examples: include association meetings, baby showers, graduation parties and weddings.

Student Organizations

Requests for student sponsored events must be submitted through PhoenixCONNECT. In addition to event requests, the online platform offers students information about the many opportunities to get involved on campus, and improve communication with and among the Elon community. PhoenixCONNECT includes details about all recognized groups and organizations, and showcases campus activities and events.

  1. Requests for student sponsored events must be submitted no less than 10 business days/14 days prior to the date of the event using PhoenixCONNECT.
  2. To submit an event request, login to PhoenixCONNECT using your Elon email username and password.
  3. Next, find your organization or department page. If your event is not sponsored by a student organization or university department, select the ‘Elon Events’ tab to submit your request.
  4. All requests are reviewed by Moseley Center and Student Involvement staff. Once approved, finalized notification of your event location will be sent via email.

Please note: Events may or may not be approved on a case-by-case basis. Please contact Campus Center Operations at (336) 278-7215 if you have questions.

Request space via PhoenixCONNECT

University Departments

Requests for all university department events must be submitted using the 25Live web-based event management application. 25Live allows faculty and staff to check availability and request space reservations on Elon’s campus, view space features and layouts, and more.

For optimal experience, please use Google Chrome or Firefox 3.0 (or higher) browsers to access 25Live. For step-by-step guidance on submitting an event request, explore help articles.

Please note: Requests for space should be based on the following minimum advanced notice for each type of event. All event requests will be accepted on a first-come-first-serve basis.

Major Campus Events

Major campus events require extensive logistical/resource provider support including, but not limited to, large audio/visual equipment, moving and setup, Campus Safety and Police, and other services. These events normally occur in specified major event venues and/or outdoors, and require detailed setup and room configurations.

Venue examples: Schar Center, Alumni Gym, McKinnon Hall, Lakeside Hall, Lakeside Plaza, Oaks 212, McCrary Theatre, Whitley Auditorium, etc.

  1. Requests must be submitted at least 15 business days/21 days prior to the event.
  2. To submit an event request, login to 25Live using your Elon email username and password.
  3. Select the “Create an Event” button or the “Event Wizard” tab.
  4. Complete all required fields, then select “Save” to submit your request.
  5. All requests are reviewed by the Office of Event and Space Management. Once approved, finalized notification of your event location will be sent via email.

Request space via 25Live

Minor Campus Events

Minor campus events are those that require minimal logistical/resource provider support and occur in fixed rooms or academic spaces. These events may include small technology systems, table/chair requests, Campus Safety and Police, and other services.

Venue examples: Academic building locations, conference rooms, meeting rooms, tabling, etc.

  1. Requests must be submitted at least 10 business days/14 days prior to the event.
  2. To submit an event request, login to 25Live using your Elon email username and password.
  3. Select the “Create an Event” button or the “Event Wizard” tab.
  4. Complete all required fields, then select “Save” to submit your request.
  5. All requests are reviewed by the Office of Event and Space Management. Once approved, finalized notification of your event location will be sent via email.

Request space via 25Live

Express Meetings

Need to schedule a simple meeting in less than 10 business days? You’re only one click away! We offer a variety of fixed rooms on Elon’s main campus to accommodate the need for express meetings, which do not require assistance from event resource providers (i.e. Physical Plant, Technology or Mill Point Catering).

The express meetings platform is not intended to schedule complex events or meetings that fall well in advance of the set parameter of 10 business days. In those instances, please continue to utilize 25Live’s classic platform for advanced event planning requests.

  1. Requests may be submitted in less than 10 business days. If your request does not meet this requirement, please request space using 25Live’s classic platform as noted under “Major & Minor Campus Events.”
  2. To submit an event request, login to 25Live’s Express Scheduling portal using your Elon email username and password.
  3. Enter the date and time of your meeting, then select a venue from the list of available express locations.
  4. Next, enter the name of your event, then select “Save” to submit your request.
  5. After submitting, your reference number will appear. Click the reference number to review event details and to ensure the requested location has been assigned.

Request an express meeting via 25Live