The Office of Event & Space Management

The Office of Event and Space Management at Elon manages the coordination, facilitation and execution of all campus events. The office will oversee the university’s master events calendar, and monitor space utilization and institutional resources to assist with diverse programming, student engagement, learning and development.

General Event & Space Management Policies & Procedures

Additional policies and procedures have been established and are currently under review.

  1. All minor event requests must be completed and submitted to the Office of Event and Space Management TEN (10) BUSINESS DAYS/14 DAYS prior to any event in order to ensure sufficient time for processing, planning and preparation of requested events and activities, with consideration to the university master event calendar, financial cost, and physical and human organizational resources.
      • Minor events: Normally occur in fixed rooms or academic spaces. Requires minimal logistical/resource provider support, may include small technology systems, table/chair requests, campus safety and police, etc.
      • Minor event venues examples: academic locations, conference rooms, meeting rooms, tabling, etc.
  2. All major event requests must be completed and submitted to the Office of Event and Space Management FIFTEEN (15) BUSINESS DAYS/21 DAYS prior to any event in order to ensure sufficient time for processing, planning and preparation of requested events and activities, with consideration to the university master event calendar, financial cost, and physical and human organizational resources.
      • Major events: Normally occur in specified major event venues and/or outdoors requiring setup/room configurations. Requires extensive logistical/resource provider support including, but not limited to large audio-visual equipment, moving and setup, campus safety and police, physical plant, etc.
      • Major event venues examples: Schar center, Alumni gym, McKinnon Hall, Lakeside Hall, Lakeside Plaza, Oaks 212, McCrary Theatre, Whitley Auditorium, etc.
      • All major events soliciting payment for admission and/or offering FREE admission require ticketed admission and must be coordinated.