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Quidditch Club Bylaws
Article I. Name
The name of the organization shall be the Quidditch
Article II. Purpose
- To inform the campus about the game of
- To provide opportunities on the campus for students
to engage in Quidditch competitions.
- To provide an opportunity for playing Quidditch at a
level other than varsity and be a part of the traveling
Quidditch Club that competes against club teams at other
- To promote good public relations and cooperation with
other organizations on campus.
Section 1 – Eligibility
- The Quidditch Club is open to all full-time
undergraduate students of Elon University in good academic
standing, regardless of ability in playing Quidditch, who
attend at least two meetings and/or events per
- Every member of the club can attend meetings and
practices, but all members may not be able to travel to all
matches. If necessary, the officers will decide by majority
vote which club members will travel to off-campus
Section 2 – Good standing
- To be an active and voting member, dues must be paid
in full. Dues will be voted upon by the club, and the
treasurer will collect and account for the dues
- To be an active member, one must follow the
attendance guidelines of the Elon University Quidditch
Club. The club will pass these guidelines at the first
meeting of the academic year.
Section 1 – Officers
- Titles and duties of each officer
B. Officer Elections
- There shall be a President who will preside at
all meetings, appoint necessary committees, call
special meetings of the club as a whole or the
officers, serve on the Elon Club Sports Council, and
act as a liaison between the officers and the
- There shall be a Vice President who will be
responsible for recruitment activities and public
relations, alert members by use of phone tree about
club and team events or meetings, and will prepare the
club rules to be approved by the officers each year.
She/he also will assist the President and preside at
all meetings in the absence of or at the call of the
- There shall be a Secretary who will keep an
accurate record of all current members, call roll at
meetings, be responsible for all entry fees and forms,
and compose all written documents and newsletters to
keep members informed about club events or
- There shall be a Treasurer who will collect dues,
serve as financial liaison to the International
Quidditch Club (IQC), inventory and order equipment,
keep an itemized account of all receipts and
disbursements, prepare all financial statements and
budget requests in accordance with Student Government
Association rules, organize any fundraisers, and
present a financial report to the club at the end of
- There shall be two Captains who will organize
Quidditch demonstrations/lessons and organize
competitions on the Elon campus for non-club members,
organize lessons for the club members, register
competitions with the Elon Campus Recreation
Department, calculate club points and member standings,
and act as a liaison between the IQC and the Elon
Officers will be elected through a majority vote of club
members in February of each academic year. Officers shall
be nominated from the floor at a general club meeting. The
voting shall be done at the same meeting by private ballot.
Officers will be elected by a plurality of votes with a
quorum of two-thirds of the club members necessary to elect
officers. The counting and handling of the ballots shall be
the responsibility of the Vice President and Advisor.
C. Officers' Terms of Office
The term of office shall be one year, beginning April
D. Vacancies in Officer Positions
Section 2 – Removal of Members and
- Upon vacancy of the office of the President, the
Vice President shall fulfill duties as stated in
Article IV, Section 1.
- Upon vacancies of any other office, a new officer
will be elected within one week following the vacancy
during a regular or special meeting by methods stated
in Article IV, Section 1.
- Removal of Members or Officers
The following are reasons for initiating removal
- Failure to fulfill the responsibilities of
his/her office as defined in these bylaws. (for
- Failure to maintain good academic standing as
defined by Elon University.
- Missing two practices and neglecting to
contact the secretary in advance.
- Engaging in behavior that is flagrantly
disrespectful and/or embarrasses the club.
- Violations of regulations specified in the
Elon University Student Handbook, and/or the Campus
Recreation Club Sports Handbook and/or the
Quidditch Club Rules.
- Failure to pay club dues and IQA dues on time
or develop a payment plan with the treasurer prior
to due dates.
- Missing three events without notifying the
secretary in advance.
B. Procedure for Removing Members or
Any member in good standing with the club may bring
charges against another member or officer by presenting
this/her concerns to the President of the club. The
accused member or officer must be notified in writing
by the President of the reason for the proposed removal
in advance of the meeting to consider removal. The
accused member will be given the opportunity to present
his/her case at the meeting and prior to any vote on
his/her membership. To revoke membership, two-thirds of
the members in good standing must be in attendance, and
a majority vote for removal is necessary for official
expulsion. The advisor must be at the meeting.
If the accused member is the President, the next
highest ranking officer will control the
Article V. Meetings
Section 1 - Regular Meetings
The club will meet bi-weekly during the academic year,
as presented in the annual rules. If any change in the
regular meeting time is needed, members will be
notified by the club secretary three days prior to the
Section 2 - Special Meetings
Club members will be notified at least three days
before any special meetings. Any additional meetings to
address problems, dismissal or concerns regarding the
club will be scheduled by the President.
Section 3 - Attendance
Meeting attendance is mandatory for all club members
(as described in the list of rules). Attendance and
participation in fundraisers are not mandatory, but
absences will result in an accumulation of individual
club demerit points. Attendance and participation at
social and education events are strongly encouraged,
but failure to attend will not result in the
accumulation of club demerit points.
Section 4 - Officers' Meetings
The club officers will meet prior to the regular or
special meetings of the club to plan the club meetings.
The President (or V.P. if President is unavailable) and
at least three other officers must be present.
Section 5 - Quorum
To conduct any club business, 50% plus 1 of the
members in good standing must be present at the
Section 6 - Voting
Unless otherwise stated in the club bylaws, a vote
carries when fifty-percent (50%) plus one of the
members present vote in favor of the question called
for a vote.
Article VI. Committees
Section 1 – Ad hoc committees
The President may appoint members to serve on
committees to assist with special events such as campus
programs or special club projects.
Section 2 – Social Committee
The Vice President will appoint club members to
organize at least one social activity each
Section 3 – Finance Committee
The Treasurer will appoint club members to assist in
preparing the annual budget submission to the SGA and
with organizing any fundraisers the club
Article VII. Finances
Section 1 – Club Dues
Dues will vary based on SGA funding and club needs. At
the first meeting of the academic year, members will
discuss and vote on the proposed amount of dues.
Section 2 – International Quidditch Association
To participate in competitions off campus, members
must pay their dues to the IQA.
Section 3 – Fundraisers
All members are expected to participate in
Section 4 – SGA Funds
The club will request funding from the SGA each spring
to support club activities for the following academic
Article VIII. Advisor
Section 1 – Selection
Section 2 – Duties
- A faculty Advisor shall be selected at the
beginning of each academic year by the officers elected
for that year.
- Candidates may be suggested by any club member;
however, willingness to serve as advisor must be
ascertained prior to the suggestion being made to the
The faculty Advisor shall be a liaison between the club
and Elon University. She/he is responsible for signing all
paperwork the university designates as official business
and is encouraged, but not required, to participate in club
functions. The advisor will either attend events off-campus
with the club or designate another faculty member to
attend. The advisor provides advice to the club and, in
particular, helps the officers reflect on what they are
learning through their activities.
Article IX. Amendments
Proposed amendments to these bylaws shall be presented at
a regular meeting at least one week before the club votes
on amendments. These bylaws may be amended by a
2/3-majority vote with a simple majority of the club
members constituting a quorum.
Article X. Parliamentary Authority
Robert's Rules of Order shall be the parliamentary
authority of this organization.