This page is designed for students and parents seeking practical strategies on how to best manage their academics while balancing self-care and support.  Some strategies can have impacts on a student’s ability to graduate on time, participate in study abroad, receive financial aid, and remain in university housing.  Where possible, we have indicated the potential impacts included.  For individualized suggestions or strategies, please contact a student’s academic advisor or schedule an appointment with the Academic Advising Center.

 

Timeline of Available Academic Strategies:

Before Classes Begin

Academic Options:

Considerations:

  • Leaves are helpful in situations where significant life circumstances would impact student’s performance throughout the semester.  Consult with your advisor on things like: graduation planning, financial aid, study abroad, fraternity/sorority involvement.

During the Add Drop Period

Academic Options:

Considerations:

  • Dropping below 12 credits can impact financial aid, study abroad, fraternity/sorority involvement, and housing. Consider adding a full or half-semester class to stay at 12 or above.  Waivers are available for housing.
  • Leaves are helpful in situations where significant life circumstances would impact student’s performance throughout the semester.  Consult with your advisor on things like: graduation planning, financial aid, study abroad, fraternity/sorority involvement

After Add/Drop and Before the Withdrawal Deadline

Academic Options:

Considerations:

  • Dropping below 12 credits can impact financial aid, study abroad, fraternity/sorority involvement, and housing; Waivers are available for housing.
  • If dropping a class would put a student below 12 credits, consider adding a half-semester course.
  • Leaves are helpful in situations where significant life circumstances would impact student’s performance throughout the semester. Consult with your advisor on things like: graduation planning, financial aid, study abroad, fraternity/sorority involvement.

After the Withdrawal Deadline and Before the Last Week of Class

Academic Options:

Considerations:

  • Dropping below 12 credits can impact financial aid, study abroad, fraternity/sorority involvement, and housing.  Waivers for housing are available.
  • Late Course Withdrawals require Dean approval.  Email the Dean or an Associate Dean for the College where the course is being taken to learn more about Late Course Withdrawal options.
  • Incompletes require that student has missed no more than 30% of course material.  Incompletes are discouraged for multiple courses or for long-term projects/assignments.
  • Leaves are helpful in situations where significant life circumstances would impact student’s performance throughout the semester.  Consult with your advisor on things like: graduation planning, financial aid, study abroad, fraternity/sorority involvement

During Exams

Academic Options:

Considerations:

  • See website for health-related missed exam policy

Once Grades are Published

Academic Options:

Considerations:

  • Course repeats are recommended when one or two courses are impacted and the student has otherwise done well.  Course repeats are also more useful for students who are in their first or second year as they have more room in their schedule to accommodate a repeat.
  • Retro-Active Medical Withdrawal requests are due 30 days following the last day of class.

 

Common Academic Strategies:

Strategy Description

When It’s Useful

How to Get Started

Things to Consider

Add/Drop Period – Allows student to change their course schedule via OnTrack without any transcript. Generally available the first week or two of classes.

Signed up for wrong class; Sudden issues affecting single class at start of term; Student will remain at 12 credits or above.

Consult with Advisor; Visit OnTrack Registration

Going below 12 could impact housing, financial aid, and study abroad.

Single Course Withdrawal – Withdrawal from a course after the Add/Drop period.  Generally available during first half of the semester.

Doing very poorly in one class; class is non-major requirement and unnecessary; sudden life-issues affecting single class; Student will remain at 12 credits or above

Consult with Advisor; Visit OnTrack

Going below 12 could impact housing, financial aid, and study abroad.

Add Half-Semester Courses – Add a 2 credit half-semester course to raise your credits. Available until second-half courses begin.

When dropping a class or doing a single course withdrawal will reduce credits below 12 credits.

Visit OnTrack – Course Type: Half-Semester; Consult with advisor.

Courses are limited and may conflict with schedule; not all course count toward grad requirements.

Late Course Withdrawal – Request to withdrawal from a course after the “W” deadline.  Generally available until last week of course – depends on Dean.

Unexpected life-issues affect ability to persist in single course;

Consult with Advisor; Send email request with rationale to course’s college Dean

Going below 12 could impact financial aid, study abroad, and housing.

Incomplete – Request to extend a course into the next term; Generally available toward the end of a term.

Unexpected life-issues affect ability to finish as semester; student has missed less than 30% of course material; student has missed final exam; NOT recommended for multiple courses.

Get faculty permission; fill out online agreement form.

Avoid incompletes for long-term projects;  Students often struggle with multiple incompletes.

Medical Leave of Absence – Request to withdrawal form all courses for medical or mental health reasons. All classes get “WD.” Generally available until 5 days before last day of classes.

Documented medical or mental health issues affect ability to persist in multiple courses; Withdrawing from multiple course would put student below 12 credits; student is hospitalized or away from school for more than a full week.

Hardship Leave of Absence – Request to withdrawal from all courses for hardship reasons.  Classes with failing grades will remain Fs. Generally available until 5 days before last day of classes.

Documented family emergency, family death, military service, or financial concerns affect ability to persist in multiple courses; Withdrawing from multiple course would put student below 12 credits; student is unable to attend classes for more than a full week.

Retroactive Medical Withdrawal  – Request to withdrawal from all courses for a prior semester for medical or mental health reasons. Generally available until 30 days following last day of classes.

Documented medical or mental health issues affected ability to perform in most courses and student could not take advantage of Medical Leave option;