Requesting a Check

To request a check, please complete the Check Request Form. Employees may not approve their own check requests and the employee’s supervisor must sign the check request or travel reimbursement form before sending to Accounts Payable. Please include a copy of the registration form when submitting a travel reimbursement for a conference. All check requests for $2,000 or more must be approved by a Vice President. If you have any questions, please contact Jennifer Matteo (336)278-6960 or Julie Whitaker (336)278-5267.

Processing and Submitting Check Requests

The Accounts Payable department processes checks for payment on Tuesday and Thursday of each week.

Check requests should be received by 1:00 p.m. the day prior to the check run. Please be sure to specify the date needed on the request so our staff can be mindful of your timeline. Always include social security numbers, vendor or University ID number, and addresses (when applicable) as they are extremely important for reporting purposes and for identifying the correct vendor.

All check requests for NEW vendors should include a completed Substitute W9 form (SubstitueW9-Purchasing (1-9-24)).

The vendor name determines which Accounts Payable Analyst will process the payment. Vendor names beginning with A through L are processed by Jennifer Matteo and M through Z are processed by Julie Whitaker.


Purchase Requests

To Learn more about Purchase Requests, click here.