Financial Management of Grants
The Director of Accounting, Lorraine Allen establishes the general ledger accounts for each grant that is awarded to Elon University. The account numbers will be defined to reflect the revenue and expense categories required for reporting to the granting agency. Anyone receiving a grant should schedule a meeting with the Director of Accounting and Director of Sponsored Programs to set up grant accounts and review financial procedures as soon as a grant award letter is received. A copy of the proposal, budget, and award letter should be furnished to the Director of Accounting for each grant received.
Each grant manager can request online access for any grants received. Monthly budget reports can be accessed using My Budgets thru OnTrack. Access to My Budgets is granted by contacting Courtney Saul at firstname.lastname@example.org and cc: Lorraine Allen at email@example.com.
Frequently Asked Grant Financial Questions
May I make changes to my original grant budget?
-Changes may only be made with permission of the granting agency or within guidelines established by the granting agency. Approvals to make budget changes must be in writing and furnished to the Director of Accounting before the change can be made.
Who is authorized to sign purchase orders and check requests?
-The University signature policy is applicable for all grants.
May I sign a check request that reimburses me personally for expenditures?
-No, an individual cannot sign a request for personal reimbursement. The department chair or dean should sign requests for personal reimbursement.