Receiving Report for Purchase Orders

Purchasing will enter a purchase request into the administrative information system and will forward a green copy of the purchase order to the initiator. The initiator will hold this green copy until the merchandise is received. When the merchandise is received, the initiator will sign the green copy of the purchase order and forward to Accounting, CB 2900.

If all of the merchandise is not received at one time the initiator should mark the items not received, sign the green copy of the purchase order and forward to Accounting. When the green copy is received, Accounting will fill out a back order slip (a half green sheet) and return it to the initiator. When the rest of the merchandise is received, the initiator will follow the same procedures as with the original green slip.

When both the invoice and the green copy of the purchase order are received in Accounting, they will be matched up, received on the administrative information system and forwarded to Accounts Payable where a check will be issued and mailed to the vendor.