When to Submit Requests

Starting with the 2020-21 academic year, requests for event space in the following areas may be submitted beginning on the dates listed below. Any requests submitted prior to these dates will be DENIED and must be re-submitted appropriately.

Please be mindful of major recurring campus events during specified weeks and weekends throughout the academic year. As such, it may be difficult to schedule additional events or meetings during those times. Please also note that faculty and staff participation may be limited during major holidays. In addition, events with student participation are prohibited beginning on Reading Day, through final exams.

Academic Buildings/Classrooms

If you submit an event request before 8 p.m. on weekdays and within the Registrar’s Office census freeze time frame, your request will remain tentative until one business day after census day. The mandated census freeze is a time reserved for the Registrar’s Office to make changes to academic course locations. The freeze begins on the first day of classes and typically ends 10 business days after.

On census day, the last day of the census freeze, course locations are finalized, allowing event reservation submissions and the approval process to begin. This year’s census dates are September 9, January 20, February 16, June 11 and July 20.

Event Sponsor	Event Date	Fall/Winter (August-January) Begin submitting requests	Spring/Summer (February-July) Begin submitting requests
Annual University-Recognized Major Events	Weekdays	March 2	October 5
	Weekdays or weekends after 8 p.m.	January 2	January 2
University Departments	Weekdays	March 23	October 26
	Weekdays or weekends after 8 p.m.	February 3	February 3
Student Organizations	Weekdays	April 6	November 16
	Weekdays or weekends after 8 p.m.	March 2	March 2
University Affiliated	Weekdays or weekends	May 4	December 14

Moseley Center & Lakeside Hall

Event Sponsor	Fall/Winter (August-January) Begin submitting requests	Spring/Summer (February-July) Begin submitting requests
Annual University-Recognized Major Events	January 2	January 2
Student Organizations	February 3	February 3
University Departments	March 2	March 2
University Affiliated	May 4	September 2

Non-Academic & Outdoor Locations

Event Sponsor	Fall/Winter (August-January) Begin submitting requests	Spring/Summer (February-July) Begin submitting requests
Annual University-Recognized Major Events	January 2	January 2
Student Organizations	February 3	February 3
University Departments	February 3	February 3
University Affiliated	May 4	September 2