When to Submit Requests

Starting with the 2020-21 academic year, requests for event space in the following areas may be submitted beginning on the dates listed below.

Please be mindful of major recurring campus events during specified weeks and weekends throughout the academic year. As such, it may be difficult to schedule additional events or meetings during those times.

Please note:

  • Campus events will be limited during major holidays.
  • Events with student participation are prohibited beginning on Reading Day, through final exams.
  • Programming is prohibited during the university’s weekly College Coffee (Tuesdays from 9:40 a.m.-10:20 a.m.) and Numen Lumen (Thursdays from 9:50 a.m.-10:20 a.m.) events.
  • Due to significant student participation, programming should not occur before 5:30 p.m. on the Spring Undergraduate Research Forum’s SURF Day.
  • When booking academic spaces, be mindful of census dates. These dates allow the Registrar’s Office to make changes to academic course locations up to 10 business days after the first day of classes. You may request academic spaces one business day after census day ends each semester.
  • Visit Elon’s commencement ceremonies website to learn more about this year’s events.

Moseley Center & Lakeside Hall

Event Sponsor

Fall 2020 – Winter 2021

(Aug. 1 – Jan. 31)

Accepting Requests:

Spring 2021 – Summer 2021

(Feb. 1 – July 31)

Accepting Requests:

Student Organizations Feb. 3, 2020 Aug. 25, 2020
University Departments Feb. 13, 2020 Sept. 4, 2020

Non-Academic & Outdoor Locations

Event Sponsor

Fall 2020 – Winter 2021

(Aug. 1 – Jan. 31)

Accepting Requests:

Spring 2021 – Summer 2021

(Feb. 1 – July 31)

Accepting Requests:

Student Organizations Feb. 3, 2020 Aug. 25, 2020
University Departments Feb. 3, 2020 Aug. 25, 2020

Academic Buildings/Classrooms

Please review the Registrar’s Office census freeze prior to submitting requests for academic spaces.

Event Sponsor

Fall 2020 – Winter 2021

(Aug. 1 – Jan. 31)

Accepting Requests:

Spring 2021 – Summer 2021

(Feb. 1 – July 31)

Accepting Requests:

WEEKDAY REQUESTS

(Monday-Friday)

WEEKEND REQUESTS

Weekdays after 8 p.m.

WEEKDAY REQUESTS

(Monday-Friday)

WEEKEND REQUESTS

Weekdays after 8 p.m.

University Departments First Business Day After CENSUS DAY

(Fall: Sept. 9, 2020)

(Winter: Jan. 8, 2021)

Feb. 3, 2020 First Business Day After CENSUS DAY

(Spring: Feb. 16, 2021)

(Summer I: June 2, 2021)

(Summer II: July 12, 2021)

Aug. 25, 2020
Student Organizations 10 Days After University Departments

(Beginning Sept. 19, 2021)

Feb. 13, 2020 10 Days After University Departments

(Beginning Feb. 26, 2021)

Sept. 4, 2020

* Submission dates are subject to change.

For university-affiliated and non-university affiliated event requests, contact the Office of Event and Space Management at events@elon.edu