When to Submit Requests

Starting with the 2021-22 academic year, requests for event space in the following areas may be submitted beginning on the dates listed below.

Please be mindful of major recurring campus events during specified weeks and weekends throughout the academic year. As such, it may be difficult to schedule additional events or meetings during those times.

Please note:

  • Before submitting an event request, please review COVID-19 Event Standards & Guidelines to learn more about safety measures that you should follow to prevent the spread of COVID-19.
  • Campus events will be limited during major holidays.
  • Events with student participation are prohibited beginning on Reading Day, through final exams.
  • Programming is prohibited during the university’s weekly College Coffee (Tuesdays from 9:40 a.m.-10:20 a.m.) and Numen Lumen (Thursdays from 9:50 a.m.-10:20 a.m.) events.
  • Due to significant student participation, programming should not occur before 5:30 p.m. on the Spring Undergraduate Research Forum’s SURF Day.
  • When booking academic spaces, be mindful of census dates. These dates allow the Registrar’s Office to make changes to academic course locations up to 10 business days after the first day of classes. You may request academic spaces one business day after census day ends each semester.
  • Visit Elon’s commencement ceremonies website to learn more about this year’s events.

University Departments

Location

Fall 2021 – Winter 2022

(Aug. 1 – Jan. 31)

Accepting Requests:

Spring 2022 – Summer 2022

(Feb. 1 – July 31)

Accepting Requests:

Academic Building/Classrooms

Review Census Freeze dates prior to submitting event requests

Weekday Requests
First business day after Census Freeze

Weekend Requests
Apr. 12, 2021

Weekday Requests
First business day after Census Freeze

Weekend Requests
Aug. 24, 2021

Non-Academic & Outdoor Locations Apr. 12, 2021 Aug. 24, 2021
Moseley Center & Lakeside Hall Apr. 26, 2021 Sept. 7, 2021

Student Organizations

Event Sponsor

Fall 2020 – Winter 2021

(Aug. 1 – Jan. 31)

Accepting Requests:

Spring 2021 – Summer 2021

(Feb. 1 – July 31)

Accepting Requests:

Moseley Center & Lakeside Hall Apr. 12, 2021 Aug. 24, 2021
Non-Academic & Outdoor Locations Apr. 12, 2021 Aug. 25, 2021
Academic Building/Classrooms

Review Census Freeze dates prior to submitting event requests

Weekday Requests
(before 7 p.m.)
10 business days after Census Freeze

Weekend Requests
Apr. 12, 2021

Weekday Requests
(before 7 p.m.)
10 business days after Census Freeze

Weekend Requests
Sept. 7, 2021

Submission Dates Are Subject to Change

We honor external organization requests on a case-by-case basis when there is availability during the summer months and/or student breaks. Due to the COVID-19 pandemic, the access and use of university spaces and facilities are dedicated to student, faculty and staff requests, until further notice.

For university-affiliated and non-university affiliated event requests, contact the Office of Event and Space Management at events@elon.edu.