When to Request Space
When to Submit Requests
Starting with the 2020-21 academic year, requests for event space in the following areas may be submitted beginning on the dates listed below.
Please be mindful of major recurring campus events during specified weeks and weekends throughout the academic year. As such, it may be difficult to schedule additional events or meetings during those times.
Please note:
- Campus events will be limited during major holidays.
- Events with student participation are prohibited beginning on Reading Day, through final exams.
- Programming is prohibited during the university’s weekly College Coffee (Tuesdays from 9:40 a.m.-10:20 a.m.) and Numen Lumen (Thursdays from 9:50 a.m.-10:20 a.m.) events.
- Due to significant student participation, programming should not occur before 5:30 p.m. on the Spring Undergraduate Research Forum’s SURF Day.
- When booking academic spaces, be mindful of census dates. These dates allow the Registrar’s Office to make changes to academic course locations up to 10 business days after the first day of classes. You may request academic spaces one business day after census day ends each semester.
- Visit Elon’s commencement ceremonies website to learn more about this year’s events.
Moseley Center & Lakeside Hall
Event Sponsor |
Fall 2020 – Winter 2021(Aug. 1 – Jan. 31)Accepting Requests: |
Spring 2021 – Summer 2021(Feb. 1 – July 31)Accepting Requests: |
|---|---|---|
| Student Organizations | Feb. 3, 2020 | Aug. 25, 2020 |
| University Departments | Feb. 13, 2020 | Sept. 4, 2020 |
Non-Academic & Outdoor Locations
Event Sponsor |
Fall 2020 – Winter 2021(Aug. 1 – Jan. 31)Accepting Requests: |
Spring 2021 – Summer 2021(Feb. 1 – July 31)Accepting Requests: |
|---|---|---|
| Student Organizations | Feb. 3, 2020 | Aug. 25, 2020 |
| University Departments | Feb. 3, 2020 | Aug. 25, 2020 |
Academic Buildings/Classrooms
Please review the Registrar’s Office census freeze prior to submitting requests for academic spaces.
Event Sponsor |
Fall 2020 – Winter 2021(Aug. 1 – Jan. 31)Accepting Requests: |
Spring 2021 – Summer 2021(Feb. 1 – July 31)Accepting Requests: |
||
|---|---|---|---|---|
| WEEKDAY REQUESTS
(Monday-Friday) |
WEEKEND REQUESTS
Weekdays after 8 p.m. |
WEEKDAY REQUESTS
(Monday-Friday) |
WEEKEND REQUESTS
Weekdays after 8 p.m. |
|
| University Departments | First Business Day After CENSUS DAY
(Fall: Sept. 9, 2020) (Winter: Jan. 8, 2021) |
Feb. 3, 2020 | First Business Day After CENSUS DAY
(Spring: Feb. 16, 2021) (Summer I: June 2, 2021) (Summer II: July 12, 2021) |
Aug. 25, 2020 |
| Student Organizations | 10 Days After University Departments
(Beginning Sept. 19, 2021) |
Feb. 13, 2020 | 10 Days After University Departments
(Beginning Feb. 26, 2021) |
Sept. 4, 2020 |
* Submission dates are subject to change.
For university-affiliated and non-university affiliated event requests, contact the Office of Event and Space Management at events@elon.edu.