When to Request Space
When to Submit Requests
Starting with the 2021-22 academic year, requests for event space in the following areas may be submitted beginning on the dates listed below.
Please be mindful of major recurring campus events during specified weeks and weekends throughout the academic year. As such, it may be difficult to schedule additional events or meetings during those times.
Please note:
- Before submitting an event request, please review COVID-19 Event Standards & Guidelines to learn more about safety measures that you should follow to prevent the spread of COVID-19.
- Campus events will be limited during major holidays.
- Events with student participation are prohibited beginning on Reading Day, through final exams.
- Programming is prohibited during the university’s weekly College Coffee (Tuesdays from 9:40 a.m.-10:20 a.m.) and Numen Lumen (Thursdays from 9:50 a.m.-10:20 a.m.) events.
- Due to significant student participation, programming should not occur before 5:30 p.m. on the Spring Undergraduate Research Forum’s SURF Day.
- When booking academic spaces, be mindful of census dates. These dates allow the Registrar’s Office to make changes to academic course locations up to 10 business days after the first day of classes. You may request academic spaces one business day after census day ends each semester.
- Visit Elon’s commencement ceremonies website to learn more about this year’s events.
University Departments
Location |
Fall 2021 – Winter 2022(Aug. 1 – Jan. 31)Accepting Requests: |
Spring 2022 – Summer 2022(Feb. 1 – July 31)Accepting Requests: |
|---|---|---|
| Academic Building/Classrooms
Review Census Freeze dates prior to submitting event requests |
Weekday Requests First business day after Census Freeze Weekend Requests |
Weekday Requests First business day after Census Freeze Weekend Requests |
| Non-Academic & Outdoor Locations | Apr. 12, 2021 | Aug. 24, 2021 |
| Moseley Center & Lakeside Hall | Apr. 26, 2021 | Sept. 7, 2021 |
Student Organizations
Event Sponsor |
Fall 2020 – Winter 2021(Aug. 1 – Jan. 31)Accepting Requests: |
Spring 2021 – Summer 2021(Feb. 1 – July 31)Accepting Requests: |
|---|---|---|
| Moseley Center & Lakeside Hall | Apr. 12, 2021 | Aug. 24, 2021 |
| Non-Academic & Outdoor Locations | Apr. 12, 2021 | Aug. 25, 2021 |
| Academic Building/Classrooms
Review Census Freeze dates prior to submitting event requests |
Weekday Requests (before 7 p.m.) 10 business days after Census Freeze Weekend Requests |
Weekday Requests (before 7 p.m.) 10 business days after Census Freeze Weekend Requests |
Submission Dates Are Subject to Change
We honor external organization requests on a case-by-case basis when there is availability during the summer months and/or student breaks. Due to the COVID-19 pandemic, the access and use of university spaces and facilities are dedicated to student, faculty and staff requests, until further notice.
For university-affiliated and non-university affiliated event requests, contact the Office of Event and Space Management at events@elon.edu.