Frequently Asked Questions Concerning Recruitment

 

Panhellenic Sorority Recruitment

What are the dates of 2019 Sorority Recruitment?

  • Wednesday, January 30 – Recruitment Orientation
  • Thursday, January 31 – Recruitment Events – Round 1
  • Friday, February 1 – Recruitment Events – Round 2
  • Saturday, February 2 – Recruitment Events – Preference Round
  • Sunday, February 3 – Bid Day Activities

When and how can I register for 2019 sorority recruitment?

Online registration for Spring Formal Recruitment will open on Tuesday, November 13, 2018 and close on Friday, January 4, 2019 at 11:59 pm. The registration link is posted on the Panhellenic website, PhoenixCONNECT, and Panhellenic social media outlets. No late applications will be accepted.

 

When can I move into my residence hall room and what about dining options?

Due to the length of fake break, residence halls will be closed January 25 to February 3, 2019. Students who register to participate in recruitment will be approved to return early to their residence halls beginning at 8:00am on Wednesday, January 30. Meals during recruitment will be provided until dining halls and meal plans re-open on Saturday, February 2. There will be limited options and hours for students to purchase food on campus during the break.

How does the formal recruitment process for PA sororities work at Elon?

Every woman who registers for recruitment will be assigned a Recruitment Counselor (Pi Chi). Recruitment Counselor’s are members of a sorority, but have chosen to be disassociate from their chapters during winter term and through recruitment. Their purpose is to assist and support potential new members (PNMs) through the recruitment process. Recruitment Counselor’s receive extensive training and preparation to help them mentor PNMs participating in recruitment. During recruitment, women will meet daily with their Recruitment Counselor.

Round 1: Philanthropy – January 31, 2019 – PNMs will attend events with each of the nine Panhellenic sororities. At the end of the day, PNMs will rank the chapters based on which they are most interested in returning to the next day, while at the same time, each chapter will enter their preferences of the PNMs they would most like to invite back for round 2. This process is called “mutual selection.”

Round 2: Sisterhood – February 1, 2019 – PNMs will be invited back to UP TO a maximum of six chapters (though some may receive fewer invitations). At the end of this day, PNMs will again rank the chapters based on which they are most interested in returning to the next day, while each chapter will enter their preferences of the PNMs they would most like to invite back for round 3.

Round 3: Preference – February 2, 2019 – PNMs will be invited back to UP TO a maximum of two chapters (though some may receive fewer invitations). After events that day, PNMs will rank order the one or two sororities that they would be willing to accept a bid from. The sororities will also select the women they would like to extend bids to.

Bid Day – February 3, 2019 – PNMs will be notified that morning if they will not be receiving a bid. PNMs are eligible to receive one bid and PNMs who will be receiving a bid will gather to open their bid cards, and then participate in chapter hosted events until 5:00 pm that day.

At any time in this process, women are free to withdraw from recruitment activities.

Who is eligible for Formal Recruitment?

Elon University has a deferred joining policy for students interested in social fraternities or sororities. To be eligible to participate in recruitment activities, students must:

  1. Be enrolled as a full-time student
  2. Have earned at least 12 credits at Elon University or transferred to Elon with a minimum of 12 credit hours from another college or university
  3. Be in good standing with the university (not on academic or disciplinary probation)
  4. Meet the minimum GPA requirements of the respective governing council and/or organization. The Panhellenic Association has determined that all undergraduate female students who have obtained at least a 2.900 cumulative grade point average are eligible to register and participate in sorority recruitment. GPAs through the Fall 2018 Semester will be used for eligibility purposes – Winter Term 2019 grades will not be considered since those grades will not be reported in time. If you do not have a 2.900 cumulative GPA, you may appeal this requirement via the PhoenixCONNECT form below beginning December 19, 2018.
  5. Complete the registration online and pay the $70 registration fee by the deadline

Can transfer students participate?

Transfer students who meet the above requirements with at least 12 credits completed at another institution will also be asked to upload an unofficial copy of their prior institution’s transcript to the registration form. Spring semester admit students are not eligible to participate in formal recruitment. Questions about transfer student eligibility should be directed to Student Involvement, 336-278-7214.

What does the term “mutual selection” mean?

Mutual selection means that at the end of each day, while PNMs are ranking which chapters they would most like to visit the next day, the sorority chapters are also selecting which women they would most like to invite back the next day. This process is much like a job interview – so while you are trying to decide if this is a place you want to work, the company is also trying to find the best fit for their organization. Unfortunately, a company may only have a certain number of job openings and it’s not always possible to offer a position to every person who is interested. Please be assured, the system is designed to work in favor of the PNM, and takes her interests into account before considering the interests of the sorority chapters. This process uses a computerized system that is determined by the National Panhellenic Conference, the governing body for all of our sororities that participate in recruitment.

How many women will participate in recruitment and how many women will be offered a bid by each chapter?

We expect between 600-700 women to participate in recruitment. The number of PNMs who are offered a bid to each chapter depends on how many PNMs complete the preference round and sign a bid acceptance agreement. New member classes vary in size every year and there is no set number before recruitment begins. This process is dictated by the National Panhellenic Conference, whose goal is to maintain an even distribution of membership across all organizations on any given campus. Not everyone can join the same one or two chapters, and not everyone will receive their first choice of an organization to join. We encourage all potential new members to go through this process with an open-mind about all nine organizations, and be willing to consider membership in any of our sororities.

Will everyone who participates receive an invitation (bid) to join an organization?

Unfortunately, not all women will receive an invitation to join an organization. This happens for two reasons. The majority of women who do not receive an invitation decide to withdraw from the process at some point. Many of those students had their hearts set on a particular organization, and when that chapter is no longer an option for them, they choose to withdraw rather than look at the other organizations. There are also some PNMs who are released at some point during the process and do not receive a bid for membership. This is usually because a student did not “maximize her options,” meaning that the student was unwilling to consider membership in one of the sororities that was interested in her. Last year, about 90% of women who started the process received and accepted a bid.

I am a legacy, am I guaranteed a bid?

No, legacies (women who have a direct relative that is a member of a sorority) are not guaranteed a bid. Each inter/national organization has its own policies about legacies and that process is administered by the chapters in consultation with their alumnae advisors. PNMs will have the opportunity to designate legacy information when they complete registration.

Do I need recommendation letters? Where can I send them in?

Recommendation letters are not required for any of our organizations! If you have a special connection to one or two organizations you can submit a letter of recommendation (ex. Mother/grandmother was in a particular organization and wants to write a letter), but you definitely do not have to have letters of recommendation.

If you choose to have a letter of recommendation sent, please check with the inter/national organization for any specific forms they may have. Letters can be sent to:

Student Involvement
2973 Campus Box
ATTN: XYZ Sorority
Elon, NC 27244

OR

email to: studentinvolvement@elon.edu

What support mechanisms are in place for women who withdraw from the process or don’t receive invitations or a bid?

Each PNM will be assigned a Recruitment Counselor who will provide direct support, meeting with her regularly leading up to and throughout the process. If a student is very upset about the process or would like additional assistance, the Recruitment Counselor will help connect the student with professional staff resources that can be of assistance. Staff members in Student Involvement will also be present to oversee the entire recruitment process and support anyone who needs assistance.

Additionally, our Counseling Center, our Truitt Center for Religious and Spiritual Life and a student’s residential area Community Director are all great resources to help her process her experience.

If a woman refuses to accept a bid from a sorority, can she join a different chapter? What about fall or informal recruitment?

If a woman is offered a bid during formal recruitment and then declines that bid, she cannot join another sorority at Elon for one calendar year. If she accepts a bid, but leaves the sorority BEFORE she initiates, the same one-year calendar rule applies. Once a woman initiates into a sorority, she is bound to that organization for a lifetime and cannot join a different organization, even if she discontinues her membership.

Fall, or informal, recruitment is only available to those chapters who have an opening. There is no guarantee that any chapters will participate in informal recruitment each semester, and typically there are only a few spots available if a chapter does participate. We do not recommend that a PNM withdraws from formal recruitment in hopes that a favorite chapter is an option in the fall. However, any student who withdraws before signing a preference card is eligible to participate in fall informal recruitment.

If a woman signs a preference card and receives a bid from any chapter she lists on the form, per National Panhellenic Conference agreement, she is bound to that chapter for one calendar year.

How much does it cost to be in a sorority?

Each organization sets their own dues structure, including inter/national organization and chapter dues. The first semester a student joins is usually the most expensive. New member costs range from approximately $570 – $800, depending on the organization. Semester dues range from approximately $400 – $525. Chapters will share financial information during round 3 of recruitment, but PNMs should ask questions they have about potential costs. Many chapters offer payment plans as well.

In addition to chapter financial obligations, there are two Elon fees that are charged so the University may maintain chapter houses and support the fraternity/sorority program. These fees are charged to each student’s tuition bill.

  • $60 New Member Fee (One time fee assessed the semester AFTER your new member semester)
  • $145 per member per semester for chapters housed in full houses (which applies to all nine chapters); Each member is charged regardless of whether or not they live in the house

Does a student have to join a sorority or fraternity to have a social life?

We hear students say this sometimes, but we do not believe that is true. Elon has over 250 student organizations, a vibrant Student Involvement office, a CONNECTions team to help student get connected on campus, a Center for Leadership with programs accessible to all students, and a nationally recognized service and civic engagement program that offer many opportunities for students to be involved on-campus and create social networks. Many students who have active social lives and are very engaged in campus life are not members of fraternities or sororities.

Once a student joins a chapter, how long is the “pledge” process?

Elon designates that all fraternities and sororities have a new member program that lasts a maximum of six weeks. All chapters are required to meet with staff in Student Involvement to discuss their new member education plan, along with a schedule of events, prior to recruitment. All chapters must initiate their new members by the end of that six-week period, which is typically around spring break.

I’ve heard fraternities and sororities haze. How does the University respond to allegations of hazing?

The university will investigate any reports of hazing. Hazing is a violation of the Elon University Honor Code and can be a violation of North Carolina state law. The university will hold accountable any student group or individuals who are found responsible for hazing. Parents and students are encouraged to report incidents they believe are hazing through the hazing hotline 336-278-HAZE (4293), via email, or the online reporting form. The more specific the information that is provided (organization, types of activities, location, date/time, etc.) the better able the university is to conduct an investigation. Please refer to the university’s Hazing Prevention website for more information.

What should students consider before joining a fraternity or sorority?

Students should explore why they want to join a values-based sorority and be honest about their own preferences and limitations. Fraternity or sorority membership does not mean that a student will automatically have better grades, be better time managers, or be happier with their Elon experience. All of our organizations have responsibilities for membership, and students who have struggled with academics or with time management will need to be proactive in developing a plan to balance new commitments. All members of the fraternity/sorority community must commit to upholding the values of our community:

  • Intellectual Development
  • Effective Leadership
  • Responsible Citizenship
  • Inclusive Environments
  • Values / Ethics Integration

What is the best advice you would give a student going through recruitment?

First and foremost, students should be themselves. All students should enter the process with an open-mind and be willing to consider membership in any of our chapters. Students are often surprised to learn that chapter stereotypes are not always accurate, and they find great things about all of our organizations. Spend some time before recruitment reflecting on your personal values and what you’re looking for in a group, and that will help you find the best fit. Finally, get as much rest as you can before and during the process, eat on a regular basis, and if exercise is part of your daily routine, find some way to fit that in as well.

What are the benefits of joining a sorority?

All of our sororities were founded as values-based organizations. They all share the goals and values of scholarship, philanthropy and service, betterment of an individual, and sisterhood. Sororities can serve as a support system for students and provide opportunities for involvement. There are more than 250 leadership positions in the fraternity/sorority community through chapter officer and council executive roles. The experience that students can gain through these organizations and leadership roles can complement the college experience and provide numerous networking opportunities.

 

IFC Fraternity Recruitment

What are the eligibility requirements for students to participate in recruitment and join a fraternity?

Elon University has a deferred joining policy for students interested in social fraternities or sororities. To be eligible to participate in recruitment/intake activities, students must:

  1. Be enrolled as a full-time student
  2. Have earned at least 12 credits at Elon University or transferred to Elon with a minimum of 12 credit hours from another college or university
  3. Be in good standing with the university (not on academic or disciplinary probation)
  4. Meet the minimum GPA requirements of the respective governing council or organization. The Interfraternity Council has determined that all undergraduate male students who have obtained at least a 2.800 cumulative grade point average are eligible to register and participate in fraternity recruitment. If you do not have a 2.800 cumulative GPA, you may appeal this requirement via the registration form.
  5. All participants must complete the registration online (which could close as much as one week before recruitment, depending on the semester) and also attend IFC Recruitment Convocation, which will be the opening event of IFC recruitment.

What are the key dates for fraternity recruitment in 2018-2019

Fall 2018 Recruitment is September 19-23, 2018. Spring 2019 Recruitment will occur February 11-17, 2019. The full schedule of recruitment will be posted to the recruitment web page each semester as soon as it is determined by the Interfraternity Council.

How can I register for Recruitment?

Spring 2019 registration is now closed (deadline was January 25, 2019). Those dates, as well as the link to register, were posted on the Student Involvement website, PhoenixCONNECT, and IFC social media outlets. No late applications will be accepted.

When can I move into my residence hall room for spring recruitment?

Since recruitment does not occur until after the spring semester has begun, students participating in recruitment follow the same move-in procedures as all on campus residents. The residence halls will be closed over Winter term break (commonly referred to as “fake break”) beginning January 25th, and students will be permitted to return at 10 am on February 3rd, 2019.

How does the formal recruitment process for fraternities work at Elon?

Any student interested in participating in recruitment must first register online via the Student Involvement website. The recruitment process begins with a required Potential New Member (PNM) Convocation event on Monday, February 11, and a recruitment speaker on Tuesday, February 12. Throughout the remainder of the week, our eight IFC fraternities host events for interested PNMs. That schedule of events will be sent to all registrants who have been confirmed as eligible for recruitment. PNMs can attend open house events for any chapter they are interested in joining, and are not limited to only attending one chapter’s events.  The process will culminate with Bid Day on Sunday, February 17.

How many men will participate in recruitment and how many men will be offered a bid by each chapter?

We expect 200-250 men to participate in Spring 2019 Recruitment. The number who receive bids changes each year as there is no set minimum or maximum number of bids for each fraternity chapter. In general, most groups will offer bids to 15-25 men each.

Men can receive bids from multiple organizations, and then decide which invitation they would like to accept.

Unfortunately, not all men will receive an invitation to join an organization.

What support mechanisms are in place for men who don’t receive a bid?

Men who will not be receiving a bid on the last day of the process will be notified earlier in the day by the IFC advisor.  Students who may need additional assistance in processing this disappoint are encouraged to reach out to their residence hall staff or Student Involvement staff so we can help identify resources.

Student Involvement staff are able to assist any interested students with finding other ways to get connected and involved on campus.  Additionally, our Counseling Center, our Truitt Center for Religious and Spiritual Life, and a student’s residential area Assistant Director are all great resources to help students process their experience.

How much does it cost to be in a fraternity?

Each organization sets their own due structure, including national and chapter dues. The first semester a student joins is usually the most expensive. Semester dues typically range from approximately $300 – $1000. Many chapters offer payment plans – we encourage all potential new members to discuss financial obligations with chapter leaders before accepting a bid for membership.

In addition to chapter financial obligations, there are two Elon fees that are charged so University may maintain chapter houses and support the fraternity/sorority community on campus. The semester after a student joins, his tuition and fees bill will include a $60 new member fee. This is a one-time charge. In addition, if the chapter a student joins has an on campus chapter house in the Loy Center, each member of the fraternity is charged either a $145 Greek organization fee each semester (for those chapters with full houses), or $90 Greek organization fee each semester (for those chapters with duplex houses) regardless of whether he lives in the house. This is similar to a house fee that might be charged by the fraternity if the chapter owned and operated their own house.

Does a student have to join a sorority or fraternity to have a social life?

We hear students say this sometimes, but we do not believe that is true. Elon has over 250 student organizations, a vibrant Student Involvement office, a Center for Leadership with programs accessible to all students, and a nationally recognized service and civic engagement program that offer many opportunities for students to be involved on campus and create social networks. We know many students who have active social lives and are very engaged in campus life who are not members of fraternities or sororities.

Once my student joins a chapter, how long is the “pledge” process?

We have a six week maximum new member program. All fraternities and sororities must initiate their new members no later than the beginning of Spring Break. Some organizations have a shorter process, as determined by the inter/national organization.

I’ve heard fraternities and sororities haze. How does the University respond to allegations of hazing?

The University will investigate any reports of hazing. Hazing is a violation of the Elon University Honor Code and can be a violation of North Carolina state law. You can learn more at the University’s Hazing Prevention website. The University will hold accountable any student group or individuals who are found responsible for hazing.  Students can call the hazing hotline at and report information.  Parents and students are encouraged to report incidents they believe are hazing through the hazing hotline at 336-278-HAZE (4293), by submitting an online hazing report, or by calling Student Involvement at 336-278-7214. The more specific the information that is provided (organization, types of activities, location, date/time, etc.) the better the University is able to conduct an investigation.

What should students consider before joining a fraternity or sorority?

Students should explore why they want to join a fraternity or sorority and be honest about their own preferences and limitations. Fraternity or sorority membership does not mean that a student will automatically have better grades or be better time managers. All of our organizations have responsibilities for membership, and students who have struggled with academics or with time management will need to be proactive in developing a plan to balance new commitments.

What is the best advice you would give a student going through recruitment?

First and foremost, students should be themselves. Second, go into the process with an open-mind and be willing to consider membership in several chapters. Students are often surprised to learn that chapter stereotypes are not always accurate, and they find great things about all of our organizations. Three, know your values and what you’re looking for in a group, that will help you find the best fit. Four, meet and develop relationships with as many current fraternity members as you can.

What are the benefits of joining a fraternity?

All of our fraternities were founded as values-based organizations. They all share the goals and values of scholarship, philanthropy and service, betterment of an individual, and brotherhood. Fraternities can serve as a support system for students and provide opportunities for involvement. There are more than 250 leadership positions available to students through fraternity/sorority involvement in chapter officers and council executive roles, and the experience that students can gain through these organizations and leadership roles can complement the college experience and provide numerous networking opportunities.