Step 1: Contact the Office of Student Activities
Potential new student organizations will meet with staff to determine feasibility of forming a new organization.
Step 2: Initial Proposal
A. Submit an application and advisor form to the Office of Student Activities, Mos 207, addressing the following six issues:
1. Group name
2. Contact information for primary student leader
3. Purpose of the group
4. Statement indicating how this group would be unique and/or different from other, similar groups and programs; and demonstrating what needs this new group would meet that are not currently being met by student organizations or university programs
5. General membership description and/or criteria for membership
6. Signed advisor form
Click here to download New Organization Application
Click here to download New Advisor Acceptance Form
B. Meet with Student Organization Advisory Board member and complete recommendation form. Organizations then have two weeks to meet with the professional faculty/staff chair of the cluster to which the proposed organization is similar (academic, government, Greek, honors, media, performance, programming, religious, service, sports clubs).
Click here to download Cluster Recommendation Form
Step 3: Proposal submitted to Vice President of Student Life for approval and granted developmental status.
Once the first two steps have been satisfactorily met, the organization will be granted development status. When an organization has reached developmental status, it may reserve rooms for the purpose of holding interest meetings and advertise that the group will be holding interest meetings (via flyers, posters, table tents, E-net!, WSOE, etc.) to gain membership and assess viability of the organization. The organization may not use the Elon name in official business, travel off campus as a group or otherwise commence activities as an organization.
Step 4: With the assistance of the Office of Student Activities, create bylaws using the Student Life Committee’s criteria.
Step 5: The Student Life Committee (SLC) review bylaws and grants Provisional Status.
Step 6: Organization Leaders are required to attend monthly meetings with SGA Org Council Representative.
Step 7: After a minimum of 6 months, with at least one leadership transition and one budget hearing or special allocation meeting with SGA, a provisional review form is completed.
Step 8: Organization leader meets with the SLC to discuss form; SLC then grants full organization status.
Step 9: When prompted by SGA or the Office of Student Activities, the SLC can recommend moving a full organization to probationary status.
Step 10: Student submits probationary form to the SLC. The SLC moves organization to either full or inactive status.
Developmental Status
When an organization has reached developmental status, it may:
• reserve rooms for the purpose of holding interest meetings
• advertise that the group will be holding interest meetings (via flyers, digital posters, table tents, E-net!, WSOE, etc.) to gain membership and assess viability of the organization
**The organization may not use the Elon name in official business, travel off campus as a group or otherwise commence activities as an organization.**
Provisional and Active Status
When an organization has reached provisional or active status, it may do the following:
• function as a group (attend competitions, hold performances, etc.);
• reserve rooms, vans and other necessary equipment;
• access the university's liability insurance;
• use "Elon" in conjunction with the name of the group;
• participate in organizational fairs;
• be listed on official Elon documents as a group;
• request funding from the Student Government Association.
Inactive Status
No group that is inactive or has not petitioned the Student Life Committee for active recognition will be allowed to do the following:
• reserve rooms, vans or equipment;
• use "Elon" in the group's name;
• petition for money from the Student Government Association;
• in any way be covered by or affiliated with official university programs.
All student organizations are approved by the Student Life Committee. Learn more about the process of forming a new organization or for more information contact:
The Office of Student Activities
Moseley 207
336.278.7214
jbaughman@elon.edu
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