Interested in starting a new organization?

New Student Organization Development Process

Step 1: Contact the Office of Student Activities
      Potential new student organizations will meet with staff to determine feasibility of forming a new organization.

Step 2: Initial Proposal
      A. Submit an application and advisor form to the Office of Student Activities, Mos 207, addressing the following six issues:
           1. Group name
           2. Contact information for primary student leader
           3. Purpose of the group
           4. Statement indicating how this group would be unique and/or different from other, similar groups and programs; and demonstrating what needs this new group would meet that are not currently being met by student organizations or university programs    
           5. General membership description and/or criteria for membership
           6. Signed advisor form
                Click here for the New Organization Application   Click here for the New Honors Organization Application
                Click herefor the New Advisor Acceptance Form
      B. Meet with Student Organization Advisory Board member or Academic Dean and complete recommendation form. Organizations then have two weeks to meet with the professional faculty/staff chair of the cluster to which the proposed organization is assigned (academic, competition, cultural, fine arts, government, Greek, honors, media, professional, programming, religion and spirituality, service, sports clubs).
                Click here to downloadCluster Recommendation Form (all cultural, fine arts, government, Greek, media, programming, religion and spirituality, service, and sports organizations).                                                                                                 Click here to download Dean Recommendation Form (for academic, honors, professional, and competition organizations)

Step 3: Proposal submitted to Vice President of Student Life for approval and granted developmental status.
      Once the first two steps have been satisfactorily met, the organization will be granted developmental status. When an organization has reached developmental status, it may reserve rooms for the purpose of holding interest meetings and advertise that the group will be holding interest meetings (via flyers, posters, media boards, table tents, E-net!, WSOE, etc.) to gain membership and assess viability of the organization. The organization may not use the Elon name in official business, travel off campus as a group or otherwise commence activities as an organization.

Step 4: With the assistance of the Office of Student Activities, create bylaws using the Student Life Committee’s criteria.

Step 5: The Student Life Committee (SLC) reviews bylaws and grants Provisional Status.

Step 6: Organization Leaders are required to attend monthly meetings with SGA Org Council Representative.

Step 7: After a minimum of six months, with at least one leadership transition and one budget hearing or special allocation meeting with SGA, a provisional review form is completed.

Step 8: Organization leader meets with the SLC to discuss form; SLC then grants full organization status.

Step 9: When prompted by SGA or the Office of Student Activities, the SLC can recommend moving a full organization to probationary status.

Step 10: Student submits probationary form to the SLC. The SLC moves organization to either full or inactive status.

Any inactive organization must submit all new forms (proposal, advisor, and cluster/dean recommendation) to the Office of Student Activities to begin the reinstatement process. Inactive organizations will begin the development process just as a new organization regardless of their previous existence on campus. Please refer to the development process above for more specific details. 

 

Levels of Recognition for Student Organizations

Developmental Status
When an organization has reached developmental status, it may:
• reserve rooms for the purpose of holding interest meetings
• advertise that the group will be holding interest meetings (via flyers, digital posters, table tents, E-net!, WSOE, etc.) to gain membership and assess viability of the organization

**The organization may not use the Elon name in official business, travel off campus as a group or otherwise commence activities as a developmental organization.**

Provisional and Active Status
When an organization has reached provisional or active status, it may do the following:
• function as a group (attend competitions, hold performances, etc.);
• reserve rooms, vans and other necessary equipment;
• access the university's liability insurance;
• use "Elon" in conjunction with the name of the group;
• participate in organizational fairs;
• be listed on official Elon documents as a group;
• request funding from the Student Government Association.

Probationary Status
The Office of Student Activities, the Student Life Committee, the Student Organization Advisory Board, or the SGA can recommend an organization be placed on Probationary Status due to:
• lack of sufficient and sustainable membership;
• improper or lack of use of SGA funds;
• failure to submit membership roster and goal reports;
• lack of student leadership/selected officers;
• by recommendation from faculty or staff advisor;
• and for violations of regulations and policies specified in the Elon University Student Handbook.

Student Organizations with Probationary Status may continue to function has an active organization by hosting meetings and events. They are NOT permitted to solicit new membership and accept new members during this time. After a period of one semester, a Probationary review will be held to recommend the organization move to Full/Active status or to Inactive status.
 

Inactive Status                                                                                                                                                                                                      Inactive organizations are no longer permitted to function on campus as stated above. By recommendation from Office of Student Activities, the Student Life Committee, or SGA, an organization can be moved to inactive status due to:
• lack of sufficient and sustainable membership;
• improper or lack of use of SGA funds for more than 2 consecutive years;
• failure to submit membership roster and goal reports for more than 2 consecutive years;
• lack of student leadership/selected officers;
• by recommendation from faculty or staff advisor;
• for remaining on Probationary status for more than 2 consecutive years without noticeable action being taken to sustain the organization.
 

Can’t find what you are looking for?

All student organizations are approved by the Student Life Committee. Learn more about the process of forming a new organization or for more information contact:
The Office of Student Activities
Moseley 207, CB 2973
336.278.7214
studentactivities@elon.edu