ONTRACK "MY BUDGETS" REPORTING - My Budgets thru OnTrack, established in the summer of 2007, became budget managers universal technological link to user-friendly budget management. Access to My Budgets is granted by contacting Andrea Edwards at firstname.lastname@example.org and cc: Lorraine Allen at email@example.com. "My Budgets" reports budget status, cumulative transaction activity, and available balances as well as drill-down capability for budget and transaction detail including purchase order and invoice detail. With a click of your mouse, already formatted reports can be downloaded to Excel and available thru email for saving to your hard drive.
DATATEL BUDGET REPORTS - Even though My Budgets is the universal system of budget management, Datatel is still available for budget management.
Department Budget Status Report (XDPT) - Report shows budget, total encumbrances, year-to-date expenditures and available balance by individual account items per department.
- Department Transaction Detail (XLBS) - Report shows detail transactions (invoices paid, phone bills, fund transfers, intra-departmental charges, etc) by individual account items per department.
Source codes for individual transactions:
CR (Cash Receipt) - Processed by the Bursar's Office, for example: an individual reimburses their department for personal phone calls made.
PR (Payroll) - Should consult Joyce Pepper for explanation.
JE (Journal entry) - Processed by the Accounting Office, for example: an expense correction, transfer of funds or intra-departmental charge is processed.
PJ (Payable Journal) - Processed through Accounts Payable, for example: a check request or purchase request is processed for payment.
- General Ledger Trial Balance (not available on-line to budget managers) - This report is most useful for non-budgeted accounts, where revenue earned is used to meet the needs of the project and any year-end balance remains within that account. A GLTB reports Opening Balance (previous year-end balance), detail transactions and closing balance.
Frequently Asked Questions