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Budget Reports

ONTRACK "MY BUDGETS" REPORTING - My Budgets thru OnTrack, established in the summer of 2007, became budget managers universal technological link to user-friendly budget management. Access to My Budgets is granted by contacting Andrea Edwards at edwardsa@elon.edu and cc: Lorraine Allen at allenl@elon.edu. "My Budgets" reports budget status, cumulative transaction activity, and available balances as well as drill-down capability for budget and transaction detail including purchase order and invoice detail. With a click of your mouse, already formatted reports can be downloaded to Excel and available thru email for saving to your hard drive.

DATATEL BUDGET REPORTS - Even though My Budgets is the universal system of budget management, Datatel is still available for budget management.

Department Budget Status Report (XDPT) - Report shows budget, total encumbrances, year-to-date expenditures and available balance by individual account items per department.

  1. Department Transaction Detail (XLBS) - Report shows detail transactions (invoices paid, phone bills, fund transfers, intra-departmental charges, etc) by individual account items per department.

    Source codes for individual transactions:
    1. CR (Cash Receipt) - Processed by the Bursar's Office, for example: an individual reimburses their department for personal phone calls made.
    2. PR (Payroll) - Should consult Joyce Pepper for explanation.
    3. JE (Journal entry) - Processed by the Accounting Office, for example: an expense correction, transfer of funds or intra-departmental charge is processed.
    4. PJ (Payable Journal) - Processed through Accounts Payable, for example: a check request or purchase request is processed for payment.
  2. General Ledger Trial Balance (not available on-line to budget managers) - This report is most useful for non-budgeted accounts, where revenue earned is used to meet the needs of the project and any year-end balance remains within that account. A GLTB reports Opening Balance (previous year-end balance), detail transactions and closing balance.

Frequently Asked Questions