Digital Signs, Flyers & Advertising Events at Elon University

(The official posting policy for the University is included in the Student Handbook and available here.)

All flyers, posters, signs (including digital signage), or chalking placed on campus must adhere to the guidelines below.
Posting on campus for private business or commercial activities, as well as fund-raising, merchandizing, solicitation or advertising on behalf of non-university organizations is strictly prohibited.

Advertising On-Campus Events:

There are various options around campus to advertise events.  Please follow Elon's Identity Branding Guidelines here in regards to the use of university graphics, fonts and symbols.  Below is a list of advertising options and links to direct you to the appropriate contact(s).

  • Flyers - These can be posted on any of the designated bulletin boards but must meet the requirements listed below.
  • Moseley Center Digital Boards - See template & process below..
  • Chalking the Campus - Submitted and reviewed by the Moseley Front Desk for approval.
  • Table Tents - Submitted and reviewed by Dining Services
  • Advertise through The Pendulum
  • Moseley Table Reservations - Students and organizations can reserve tables. There are nine tables in the Moseley Center first floor hallways designated as areas for groups to share information and engage in fundraising. (They are numberbed on the wall at the baseboard behind each table.) Tables 2, 7, 8, and 9 have wireless access for Phoenix Card readers. (The readers can be reserved by contacting the Phoenix Card office.) Reservations may be made at the Information Desk or via PhoenixCONNECT.
  • Elon TV Advertisements

Elon University Flyers, Posters or Signs:

  • An Elon student, student organization, faculty or staff member must sponsor all postings, including digital signage.
  • The name of the contact person/organization/department must appear on each item.
  • All items posted must include a contact telephone number and/or email address along with the date of posting.
  • Postings must abide by the Code of Conduct, the University’s non-discrimination policies, and all policies in the Student Handbook.
  • Flyers may only be posted on designated bulletin boards.
  • Flyers may NOT be posted on walls, windows, or exterior doors. In most situations, this is due to Fire Code or ADA requirements. (For bulletin board locations, see the list below.)
  • Advertising may not include the mention or representation of drugs or alcoholic beverages. Examples include, but are not limited to, mention of happy hour, BYOB, drawings of kegs, beer mugs, liquor, etc.
  • Groups wishing to utilize digital signs can consult the Digital Signs section of the Technology website for submission guidelines.
  • Off-campus businesses or events can not advertise on bulletin boards or digital signs. Any off-campus business must advertise in the Pendulum.
  • Postings should be displayed until the day after an event and/or for no longer than two weeks (e.g. notices for new classes, etc.)
  • Those responsible for posting flyers should also remove them within 24 hours of the event or within the two week period for other postings.
  • Groups wishing to utilize in ground signs must receive approval from the associate director of physical plant/director of landscaping and grounds at (336) 278-5500.
  • If University policies are violated, the Director of the Moseley Center (or designee) may remove the posting and forward information to Student Conduct if appropriate. Repeat offenses may, at the minimum, result in a student or organization’s loss of posting privileges.

The designated approved spaces are as listed below. Each building has specific locations on where the flyer can be posted. Please be cautious and diligent in finding the correct designated boards to hang your advertising. Please hang all postings with painters tape or thumb tacks.

  • Acorn Coffee Shop
  • Alamance: 2nd and 3rd floors (in the vestibule)
  • Campus Rec: Front Desk
  • KOBC: Atrium Tables
  • Lakeside
  • McEwen School of Communications: 2nd floor board
  • McMichael Patio
  • Moseley Center: Mail Services, Student Center, and hallway outside Irazu
  • Numen Lumen Pavilion: Oasis Bulletin Board (located in room 203) -  Please check in with the Numen Lumen front desk first
  • Residential Halls - Items should be submitted through the main Residence Life Office located in Global C (see Tracy Pace tpace@elon.edu)
  • Student Center

Please do not post flyers on windows or doors made of glass. This is against the university’s fire code and is punishable by fine. If a flyer is found in violation of any of the post policies the organization responsible will not be permitted to post flyers.

Moseley Center Digital Boards:

Multiple digital signs exist around campus.  Many have slightly different sizes and managers of the displays.  Please see this wiki for more information on boards in locations around campus.

The Moseley Center offers digital signage that students, faculty, and staff can use to promote campus organization and events.

Please follow the steps below to submit a digital poster for the Moseley Center:

  • Create a new document with page dimensions of 20” wide by 11.25” tall. [CLICK HERE FOR POWERPOINT TEMPLATE]
  • Design the electronic poster and insert your desired content. To avoid areas of your ad being cut off, please leave space between the edges of the template and the text or images in the ad.
  • Save the file as a powerpoint slide (.ppt) using the following format for the file name: group or organization name_poster or event title_date to remove. (For example: sub_fallconcert_10-6). Please only use numbers, letters, hyphens, and underscores. (Do not use apostrophes.) All other characters will cause the digital ad not to correctly display.
  • Submit electronically to moseleyads@elon.edu as an attachment with posting instructions (Start date, End date, etc.) included in the body of the email.

You will receive a confirmation email when your digital poster has been uploaded to the Moseley digital displays.  Since we have a large amount of digital posters to run, we can only run your digital poster for a maximum of 14 days.

If the poster is not designed to required dimensions, it cannot be posted. Please direct all questions to Drema Holder or the Moseley Center Front Desk at ext. 7215.

Chalking Approval:

An Elon student, student organization, faculty or staff member wishing to chalk sidewalks on campus must register the activity with the Director of Campus Center Operations.

  • Forms are available at the Moseley front desk and require the name of the contact person/organization/department, a contact telephone number and/or email address, and the information or sayings that will be chalked.
  • Chalking is only allowed on concrete sidewalks where rain can wash off the chalk.  Chalking is not allowed in other places (stairs, walls, on bricks, under colonnades, etc.) as these require additional cleaning to remove.  Liquid chalk is strictly prohibited as it also requires significant work to remove.
  • Postings must abide by the Code of Conduct, the University’s non-discrimination policies, and all policies in the Student Handbook.
  • If University policies are violated, the Director of the Moseley Center (or designee) may remove the chalking and forward information to Student Conduct if appropriate.  Repeat offenses may, at the minimum, result in a student or organization’s loss of privileges.
  • The individual or group responsible for chalking must clean all areas within 24 hours after the event.