Moseley Center Van Policies & Procedures

You are require to read and understand the policies and procedures listed below in order to make a van request.  Please use Mozilla Firefox, Google Chrome, or Safari as your web browser.  The van request form will not work correctly with Internet Explorer.

  1. Reservation forms must be filled out by the faculty or staff member responsible for the trip.
  2. The van(s) should be returned to the van parking area in the KB North parking lot (unless otherwise informed) as soon as the trip is concluded. Please back the van into the designated van space. Keys should be returned to the Moseley Center Information Desk immediately. If the vans return to campus after Moseley Center hours, the keys should be returned when the building opens.
  3. Only faculty, staff and students who are on the University’s insurance driver’s list may drive a van. All students/faculty/staff must complete the Van Driver Training class to be certified to drive.
  4. For travel within Alamance County, the faculty/staff Advisor should be aware of the group’s general travel plans and participants.
  5. For travel outside of a 60 mile radius of Elon, NC, the University requires that a faculty/staff Advisor accompany the organization or class in the vehicle. In cases where the official Advisor/Faculty member is unable to travel with the organization/class, a substitute full time faculty/staff member or otherwise approved Advisor must travel with the group and be present in the vehicle. For the purpose of determining the 60 mile radius, the student organization/class must submit, along with the vehicle reservation form, a printout from MapQuest/ Yahoo/ Google indicating the one way mileage to the exact destination.
  6. The gas tank should be FULL when you pick up the van. The van MUST be returned with a full tank. Gas pump will click when FULL. Remember to be courteous and replace any gas that is used. You must submit complete the van mileage card and return it to the front desk after filling the van with gas. Failure to do so may result in a minimum of $25.00 charge. The individual group is responsible for supplying the amount of gas needed for the trip.
  7. The van must be cleaned prior to returning the key. Failure to do so may result in the individual/group being fined or loss of privilege to reserve a van in the future.
  8. The vans are insured by Elon University. The individual/group that reserves the van will be responsible for maintaining it while using it, should any emergency occur. The University will reimburse the responsible individual upon the receipt(s) for any maintenance while using the van(s). In the event of an accident, it is the responsibility of the University division to cover the $500.00 deductible.
  9. Any maintenance problems, accidents, or tickets should be reported to the Moseley Center Front Desk immediately upon return to campus.
  10. In the event of an accident, it is extremely important to contact the local police and obtain a copy of the accident report to submit to the University’s insurance company. This should be done regardless of the amount or severity of the damage. Also remember to contact the Moseley Front Desk at (336) 278-7215
  11. For roadside assistance, call 1-800-CHEV-USA or contact Elon University Safety and Police at (336) 278-5555. For after hour assistance, please contact (336)-269-6174.
  12. It is the responsibility of the driver to ensure that all passengers wear seatbelts.
  13. Vans shall not be operated above 65 miles per hour or the maximum posted speed limit. Cell phone should not be used by the driver.
  14. Elon University has the responsibility to be in compliant with ordinances in place at Raleigh-Durham International Airport. Beginning April 1, 2011, each university vehicle with twelve passenger occupancy and above will be equipped with a transponder provided by RDU. The transponder is a device that monitors vehicle usage by commercial vehicles. Each time the vehicle passes a designated monitor, the vehicle will be charged $1.50. Each department who has the vehicle checked out will be responsible for paying this fee. There will be a designated space to park when waiting for passengers to board the vehicle in order not to continue to circle the airport. The charges will be sent to the Automotive Services for distribution to the appropriate department or organization. Your account number will be charged for this fee. The Odyssey Mini-Vans are not included in this program. Elon University is one of many triad/triangle schools that have been affected by this ordinance. More information will be conveyed as the date approaches.


Any questions or comments about the use of University vans may be directed to the Director of Campus Center Operations at (336) 278-7215