Global Short-Term Program January 2021 travel has been canceled.

If you’ve been accepted or wait listed for a Winter Term 2021 program, your application is temporarily locked until the GEC communicates next steps by the beginning of August. At that time, we will post withdrawal and course registration information.

July 13 message from the short-term programs team

Dear Students,

First, I want to begin by thanking you all for your patience and understanding as you worked with us to navigate logistical challenges and ethical considerations involved with implementing Global Short-Term Programs this upcoming January 2021 winter term.

Second, it is with mixed emotions that the Global Education Center announces that we are cancelling our global short-term programming for January 2021. Our office believes strongly in global education as a high impact practice. These intense, mentored experiences underscore Elon’s mission and highlight our community’s commitment to being global learners. After many discussions with program leaders and providers, we believe that the best course of action at this time is to cancel our faculty-led programming for January 2021. There are many factors that went into this decision, including but not limited to:

  • Ethical concerns involving bringing COVID-19 to host communities
  • The student experience
  • Health of faculty and students
  • Financial implications for students and families
  • Challenges with forecasting the COVID virus, travel restrictions, and changing policies of other countries as well as our own country
  • Challenges to planning and delivering a travel-based program which meets the University’s standards of physical distancing and avoidance of large groups and uncontrolled public places

We are waiting to hear from university leadership about whether or not the winter term and spring term calendars will be shifted. The GEC will contact you all as soon as possible about any updates with our global short-term programs for next academic year.

Ideally, we would have all known about the potential calendar shifts before making this announcement for a smoother transition and more clarity moving forward. In a global pandemic, that is just an unreasonable ask. We understand that you may need to make plans with your family and academic advisor(s).

Next steps:

  • Another communication will go out by the beginning of August.
  • The GEC will make changes to your OnTrack registration at the beginning of August, before the August 10 reopening of course registration.
  • At the same time, your status within our application system will also be changed.

I am truly sorry about the decision, but I know it is in the best interest of everyone. Our office is looking at creative solutions to offer students opportunities for global engagement ELR this year in addition to semester programming.

Please do not hesitate to reach out with questions.

Best wishes,

Janelle and the Global Short-Term Programs Team

Short-Term programs are Study Abroad and Study USA courses developed and led by Elon faculty and staff that typically focus on a specific subject area. One or more program leaders travel with a cohort of Elon students to learn and explore together. By design, short-term programs integrate many group activities into their curriculum and provide a structured, enriching global engagement. 

Here is a short guide to help you learn more about global short-term programs.

Types of Programs

Winter Term

These intensive three- to four-week, four-semester-hour courses typically include a mandatory one-semester-hour pre-departure course the preceding fall term. Students earn a total of five semester hours.

Semester Travel-Embedded (fall & spring)

These programs are semester-long, four-semester-hour courses taught on campus that include a travel component either over Thanksgiving Break or Spring Break.

Summer

These programs range in length from three to six weeks and typically earn between four and six semester hours of credit.

What is Included

Courses range in cost and typically include:

  • Round-trip airfare from departure hub. Students are responsible for their domestic airfare from their home airport to the departure hub. E.g. if the program departs from JFK, and a student will travel from Atlanta, they are responsible for the ATL to JFK flight.
  • International health insurance (where applicable)
  • All lodging (typically same-sex, double or triple occupancy) and transportation
  • Entrance fees for museums, cultural sites, and events related to the course

Individual program costs can be found on the PROGRAM STATUS CHART (posted March 24). Detailed cost information can be found on each program’s budget sheet, available from a program’s brochure page (posted March 24).

Deadlines

The final, rolling deadline for Winter Term 2021 has been MODIFIED to Aug. 21.

The last day to withdraw without financial penalty has been EXTENDED to Aug. 21.

For detailed information, see the DEADLINES webpage.

Cancellation Policy (excerpt from DEADLINES webpage)

  • By Aug. 21: Students that withdraw will not be billed the $400 initial payment.
  • Aug. 22 – Aug. 31: Students that withdraw will not have the $400 initial payment refunded, even if they have not yet paid it.
  • Sept. 1 – 30: Students that withdraw will be billed 25 percent of the program cost, even if they have not yet paid their bill.
  • Oct. 1- 15: Students that withdraw will be billed 50 percent of the program cost, even if they have not yet paid their bill.
  • After Oct. 15: Students that withdraw are billed the full program cost, even if they have not yet paid their bill.
    Note: You are responsible for the costs noted above if you cancel regardless of whether you have paid the program fees at the time of cancellation.

Find a Program

See the PROGRAM STATUS CHART to learn more about all available programs.

Program brochure pages and the link to apply are included in the status chart.

Program offerings vary from year to year — what was offered last year or this year may not be offered the following year.

Apply for a Program

You can apply to only ONE program per term.

When you are ready to apply, click “apply now” from the program’s brochure linked from the PROGRAM STATUS CHART.

See the application instructions for more information.

Most programs do not require an essay. The following programs have additional application requirements:

  • BUS 281: Business In The Pacific Rim
  • PHS 381 India: Public Health Practicum
  • GBL 294: Italy: Bodies of Knowledge – Healthcare & the History of Art
  • BIO 335 Panama: Field Biology

Applications submitted during early action period will be reviewed according to the following criteria:

  1. Previous global engagement experience
  2. Class Standing
  3. GPA

Enroll in a Program

If there is a course scheduling conflict for your course or your prerequisite fall preparatory seminar (where applicable), you will no longer be eligible for acceptance to the program.

Winter Term

After you have been accepted to a program, the Global Education Center (GEC) will register you for your program’s prerequisite fall preparatory seminar (if applicable).

It is your responsibility to register for your Winter Term course at the time of registration in November.

Fall and Winter Term courses must be designated to the same requirement on the degree audit.

Semester Travel-Embedded (fall & spring)

After you have been accepted to a program, the GEC will register you for the course.

Summer

After you have been accepted to a program, the GEC will register you for the course.

Change Programs

Complete the Change Request Form.

Consideration for acceptance to a program depends on space availability, final deadline, and eligibility requirements. Students understand that they may not be admitted to the program based on these parameters.

Applications are processed in the order submitted, whether by change form or new application. Most forms are processed in two business days.

Submitting this change form is only the first step. Students will receive an email with instructions to resubmit their application by the assigned deadline. Students will be notified again by email once their application has been reviewed within two weeks.

Students understand that in submitting this change form, they forfeit their position on the previous program or wait list, regardless of whether they are accepted into the new program.

Withdraw From a Program

Complete the Cancelation Form.

Please review the payment deadlines and cancellation policies on the Deadlines webpage before completing the form.

Students are responsible for the costs noted on the Polices webpage if you cancel regardless of whether you have paid the program fees at the time of cancellation.

Deposit Refunds: If you have paid the deposit and are cancelling your participation prior to the deposit refund deadline, the amount will remain as a credit on your account to be applied towards the following semester’s billing. If you have any questions about your deposit, you may contact the Bursar’s office at bursar@elon.edu or 336-278-5300.

Request to deviate from group travel arrangements

Most programs include a pre-arranged group flight from a major international hub. In certain circumstances, the GEC will allow a student not to fly on the pre-arranged group flight. This allowance is made ONLY on a case-by-case basis, and submitting a petition does NOT guarantee its approval. Petitions may be considered for circumstances such as:

  • Home departure location causes significant flight backtracking (e.g. flying from home airport of San Francisco to Raleigh-Durham International, only to fly through Los Angeles International Airport)
  • Traveling from an international home destination (e.g. Flying from home airport of Charles De Gaulle Airport (Paris) to Hartsfield-Jackson Atlanta International Airport, only to fly to London Heathrow Airport)
  • Traveling directly from Winter Term program to Study abroad or Study USA spring program
  • Prearranged independent travel in the area (e.g. family reunion, wedding, etc.). This is more likely to be approved for end-of-program independent travel as it’s less likely to interfere.

If you’re not sure whether your situation warrants a flight deviation, call your program manager to discuss.

You may petition for individual arrangements by completing the Student Travel Deviation Form by September 5. No deviations will be considered after September 5. Submitting a travel deviation form does not guarantee approval.

Prepare for Your Program

Your GEC program manager and your program leaders will facilitate your preparation through class material, emails, and elements posted to your MyElonGlobal application.

The GEC requires participants to submit a personal information form, and it’s your decision on what you disclose. If you require accommodations (academic, physical, etc.), please make these known in the form and contact the Global Education Center to have a discussion about possible accommodations.

Newsletters will be posted in your MyElonGlobal application and cover the following topics (Newsletter below are examples from past year):

In addition, we recommend you consult the following resources: