Elon University’s short-term programs are planned to operate as usual. There are two planned time-periods that the GEC will evaluate programs based on enrollment and risk management (in relation to COVID-19 and other items): mid-May and June 30. Elon wants to be as proactive as possible in making decisions regarding our faculty-led, short-term programs. This means making decisions to also avoid any financial consequences for students. The GEC is planning to host a family webinar about global short-term programs on May 20, 2020 at 8 PM. More information to come.

If Elon makes the difficult decision to cancel a winter term global engagement program due to COVID-19 related circumstances before September 1, students will be credited the $400 initial payment/deposit and will not be responsible for the program cost.

Please take note of our cancellation policy and use those dates as checkpoints for you and your family to consider your own comfort with pursuing a global engagement opportunity at this time. If an unforeseen cancellation must be made by Elon during the fall semester due to COVID-19 circumstances, students accepted and/or wait-listed into the program will be refunded all recoverable program costs.

By June 15:  Students that withdraw on or before this date will not be billed the $400 initial payment. Students who are accepted into a program and wait-listed will be billed $400 via Elon’s e-bill system alongside fall billing in July.

June 16 – Aug. 31, 2020: Students that withdraw between these dates will not have the $400 initial payment/deposit refunded, even if they have not yet paid it.

Sept. 1 – 30, 2020: Students that withdraw will be billed 25 percent of the program cost, even if they have not yet paid their bill.

Oct. 1 – 15, 2020: Students that withdraw will be billed 50 percent of the program cost, even if they have not yet paid their bill.

After Oct. 15, 2020: Students that withdraw are billed the full program cost, even if they have not yet paid their bill.

Short-Term programs are Study Abroad and Study USA courses developed and led by Elon faculty and staff that typically focus on a specific subject area. One or more program leaders travel with a cohort of Elon students to learn and explore together. By design, short-term programs integrate many group activities into their curriculum and provide a structured, enriching global engagement. 

Here is a short guide to help you learn more about global short-term programs.

Types of Programs

Winter Term

These intensive three- to four-week, four-semester-hour courses typically include a mandatory one-semester-hour pre-departure course the preceding fall term. Students earn a total of five semester hours.

Semester Travel-Embedded (fall & spring)

These programs are semester-long, four-semester-hour courses taught on campus that include a travel component either over Thanksgiving Break or Spring Break.

Summer

These programs range in length from three to six weeks and typically earn between four and six semester hours of credit.

What is Included

Courses range in cost and typically include:

  • Round-trip airfare from departure hub. Students are responsible for their domestic airfare from their home airport to the departure hub. E.g. if the program departs from JFK, and a student will travel from Atlanta, they are responsible for the ATL to JFK flight.
  • International health insurance (where applicable)
  • All lodging (typically same-sex, double or triple occupancy) and transportation
  • Entrance fees for museums, cultural sites, and events related to the course

Individual program costs can be found on the PROGRAM STATUS CHART (posted March 24). Detailed cost information can be found on each program’s budget sheet, available from a program’s brochure page (posted March 24).

Deadlines

All 2020-21 global short-term programs will be announced on March 24. The Early Action Application deadlines are April 21-May 5, 2020. Applications will re-open on May 8, 2020.

For detailed information, see the DEADLINES webpage.

Cancellation Policy (excerpt from DEADLINES webpage)

  • By June 15: Students that withdraw will not be billed the $400 initial payment. Students who are accepted into a program and wait-listed will be billed $400 via Elon’s e-bill system alongside fall billing in July.
  • June 16 – Aug. 31, 2020: Students that withdraw will not have the $400 initial payment/deposit refunded, even if they have not yet paid it. Unless, Elon University decides to cancel a program due to low enrollment or risk management in relation to COVID-19.
  • Sept. 1 – 30, 2020: Students that withdraw will be billed 25 percent of the program cost, even if they have not yet paid their bill.
  • Oct. 1 – 15, 2020: Students that withdraw will be billed 50 percent of the program cost, even if they have not yet paid their bill.
  • After Oct. 15, 2020: Students that withdraw are billed the full program cost, even if they have not yet paid their bill.

Find a Program

See the PROGRAM STATUS CHART to learn more about all available programs (2020-21 short-term programs announced March 24).

Program brochure pages and the link to apply are included in the status chart.

Program offerings vary from year to year — what was offered last year may not be offered the following year.

Apply for a Program

You can apply to only ONE program per term.

When you are ready to apply, click “apply now” from the program’s brochure linked from the PROGRAM STATUS CHART.

See the application instructions for more information.

Most programs do not require an essay. The following programs have additional application requirements:

  • BUS 281: Business In The Pacific Rim
  • PHS 381 India: Public Health Practicum
  • GBL 294: Italy: Bodies of Knowledge – Healthcare & the History of Art
  • BIO 335 Panama: Field Biology

Applications submitted during early action period will be reviewed according to the following criteria:

  1. Previous global engagement experience
  2. Class Standing
  3. GPA

Enroll in a Program

If there is a course scheduling conflict for your course or your prerequisite fall preparatory seminar (where applicable), you will no longer be eligible for acceptance to the program.

Winter Term

After you have been accepted to a program, the Global Education Center (GEC) will register you for your program’s prerequisite fall preparatory seminar (if applicable).

It is your responsibility to register for your Winter Term course at the time of registration in November.

Fall and Winter Term courses must be designated to the same requirement on the degree audit.

Semester Travel-Embedded (fall & spring)

After you have been accepted to a program, the GEC will register you for the course.

Summer

After you have been accepted to a program, the GEC will register you for the course.

Change Programs

Complete the Change Request Form.

Consideration for acceptance to a program depends on space availability, final deadline, and eligibility requirements. Students understand that they may not be admitted to the program based on these parameters.

Applications are processed in the order submitted, whether by change form or new application. Most forms are processed in two business days.

Submitting this change form is only the first step. Students will receive an email with instructions to resubmit their application by the assigned deadline. Students will be notified again by email once their application has been reviewed within two weeks.

Students understand that in submitting this change form, they forfeit their position on the previous program or wait list, regardless of whether they are accepted into the new program.

 

Withdraw From a Program

Complete the Cancelation Form.

Please review the payment deadlines and cancellation policies on the Deadlines webpage before completing the form.

Students are responsible for the costs noted on the Polices webpage if you cancel regardless of whether you have paid the program fees at the time of cancellation.

Deposit Refunds: If you have paid the deposit and are cancelling your participation prior to the deposit refund deadline, the amount will remain as a credit on your account to be applied towards the following semester’s billing. If you have any questions about your deposit, you may contact the Bursar’s office at bursar@elon.edu or 336-278-5300.

 

Request to deviate from group travel arrangements

Most programs include a pre-arranged group flight from a major international hub. In certain circumstances, the GEC will allow a student not to fly on the pre-arranged group flight. This allowance is made ONLY on a case-by-case basis, and submitting a petition does NOT guarantee its approval. Petitions may be considered for circumstances such as:

  • Home departure location causes significant flight backtracking (e.g. flying from home airport of San Francisco to Raleigh-Durham International, only to fly through Los Angeles International Airport)
  • Traveling from an international home destination (e.g. Flying from home airport of Charles De Gaulle Airport (Paris) to Hartsfield-Jackson Atlanta International Airport, only to fly to London Heathrow Airport)
  • Traveling directly from Winter Term program to Study abroad or Study USA spring program
  • Prearranged independent travel in the area (e.g. family reunion, wedding, etc.). This is more likely to be approved for end-of-program independent travel as it’s less likely to interfere.

If you’re not sure whether your situation warrants a flight deviation, call your program manager to discuss.

You may petition for individual arrangements by completing the Student Travel Deviation Form by September 5. No deviations will be considered after September 5. Submitting a travel deviation form does not guarantee approval.

Prepare for Your Program

Your GEC program manager and your program leaders will facilitate your preparation through class material, emails, and elements posted to your MyElonGlobal application.

The GEC requires participants to submit a personal information form, and it’s your decision on what you disclose. If you require accommodations (academic, physical, etc.), please make these known in the form and contact the Global Education Center to have a discussion about possible accommodations.

Newsletters will be posted in your MyElonGlobal application and cover the following topics (Newsletter below are examples from past year):

In addition, we recommend you consult the following resources: