Course Planning and Registration for Global Engagement
As a Study Abroad or Study USA student, it is your responsibility to:
- Review your graduation requirements with your academic advisor(s).
- Discuss with a GEC advisor how Study Abroad or Study USA courses fit into your graduation requirements.
- Take an appropriate combination of courses and semester hours abroad to maintain progress toward degree completion.
- Select alternate/back-up course options should your first choices be denied approval by Elon or become unavailable at the host program.
- Meet any Elon and host program course prerequisites that may apply.
What to Expect
Ways that study away is the same as study at Elon
- Grades count and affect GPA.
- Failure to attend class, without formally/officially withdrawing from a course, will result in a Failing grade.
- Missing an exam, without formally/officially withdrawing from a course, will result in a Failing grade.
- If you ever decide to apply to graduate school, any graduate program is likely to ask for your study abroad transcripts and will evaluate those grades alongside your other Elon grades.
Ways that study away can vary substantially from Elon
- Your grade can be determined by your results on one exam or one paper.
- Your grade can be determined by very few points of assessment throughout the term, as compared to the typical American course.
- Not every course provides a detailed syllabus (e.g. instead you may get a reading list).
- Professors may not keep office hours, as compared to the typical U.S.-based professor.
- Universities and programs abroad may not have the same grade appeal process afforded to Elon students when they are on-campus. There may be no grade appeal process offered at all.
- There may be no attendance policy. There may be a strictly enforced attendance policy.
- Exam periods at the end of a semester may take place over a two to three period (compared to the one “exam week” model followed by my U.S. institutions).
- Students may experience less in-class discussion in some academic systems.
- Many systems around the world expect students to spend more time studying outside of class time in proportion to in-class “contact hours,” than is generally expected in the U.S.
- Classroom decorum may be more formal or less than formal than Elon students have previously experienced.
- Notions of what is considered academic dishonesty (cheating, plagiarism, etc.) may vary dramatically from what is practiced at Elon.
- Grade conversions can vary by institution. There is no one universally adopted grade conversion scale.
- -Example One: Grades from one study abroad program may be translated differently by U.S. institutions. A grade of “” from a French institution may be treated as a “B” by Elon and as a “B+” by a different U.S. institution.
- -Example Two: There are three universities in Dublin. All of which have A-F grade scale. However, Elon has a separate grade conversion scale for each Irish university based on the details of that particular institution.
- Courseloads (the number of course taken in a given term of study and the “weight” of each class taken) vary across countries, institutions, and programs.
- Students may take 3, 4, 5 or 6 discrete courses in one semester. Each course taught abroad does automatically equate to Elon’s standard 4 semester hour course. Elon has 1 and 2 semester hour courses, and so it is not uncommon to find such courses taught abroad as well.
- Students should not expect special consideration for re-scheduling class assessments, assignments, or exams, because of desire to complete personal travel or because family members are visiting them abroad. Example: students should not expect to get to take an exam early because they prematurely booked a flight home at the end of term which departs before the scheduled exam takes place.
- Considerations for missing class or for religious holidays should be established between the host program and the Elon student prior to the start of the term.
- Students experiencing disruptions to study or the taking of exams due to strikes, demonstrations or other disturbances on campus should contact the GEC immediately for consultation and support. Accommodations shall be determined in coordination with, and consistent with the policies of the host program/university.
Course Planning Instructions
Be sure to follow the specific instructions for registering your courses for your specific type of global engagement.
- Elon Center, affiliate and exchange programs
- Global Short-Term Programs (Winter Term and travel-embedded courses)
- Independent Programs
- Non-Elon Petitions
For Elon Center, affiliate and exchange programs:
Most credit from semester and summer programs away is transferred to Elon from other institutions. In order to ensure that credit transfers as expected, students must complete a course review form.
The only courses that do not need to be reviewed on a course review form are courses taught by the Elon faculty in residence on Elon Center programs. All other courses on center, affiliate, and exchange programs should be reviewed through the process below.
NEW: The Course Review Form has been transferred to a new platform, eDocs, as of November 2020. To access eDocs, users must either be on campus or use Elon’s VPN. Guidance on setting up and using Elon’s VPN is below.
Course Review Form instructions
1. Ensure that you have an updated graduation plan. Your academic advisor can help you update your plan.
2. Review your Host Program Course Offerings. Review the course offerings for your program on the host program’s website (usually these are linked from the Elon brochure page for each program). If the courses for your term away are not yet available, base your selections on the most recent information. Make sure you are looking at courses offered in the correct term; offerings abroad vary between fall and spring just as they do here on campus.
3. Use the Transfer Articulation Table to interpret the information you’re seeing on the program website. The Transfer Articulation Table is a tool maintained by the Office of the Registrar here — when a student earns Elon credit through a transfer or study abroad institution, it is added to the Transfer Articulation Table. It does not include every program and every course. Courses listed are subject to change by the host program, and it is not guaranteed that a given course will be offered during your term away. Use the Transfer Articulation Table as an initial guide for course transfer (i.e. to help decide if a course is “in the ballpark”). Courses will transfer as listed by the Registrar on your course review form.
4. Complete the Course Review Form (linked below). Please read the instructions on the form closely. The easiest way to approach the course review form is to identify the requirements you would like to fill during your time away and then look for courses at your host institution that you think meet that requirement. List your preferred courses and plenty of backups on the form. The form will be completed and the form will be sent back to you by the Office of the Registrar approximately two weeks after receipt. In order to complete the Course Review Form, you must be on campus or connected to the Elon VPN. Please visit the resources below for directions on how to securely connect to the Elon VPN.
Programs that have a separate course review or registration process:
- Elon in LA: Students select course preferences in their MyElonGlobal application, and GEC staff complete their registration on their behalf.
- Elon in DC:
- Download the Elon in DC Course Review Form.
- Save the document as: Last Name_First Name_DC Course Review Form.
- Complete the form.
- Email the completed form to email@example.com with the subject line “DC Course Review Form.”
5. Electronically sign the Course Review Form material in your MyElonGlobal application. Your application will not be complete until you sign this material.
6. Await approval or additional instruction from the Associate Registrar. Approval or notes from the Office of the Registrar will be posted within the eDocs platform. You will be notified via email and directed to log in every time a change is made to the form.
Questions on using Elon’s VPN?
Step-by-step instructions for installing Elon’s VPN
Quick guide to securely access eDocs forms with the Elon VPN
Video guide for accessing Elon’s VPN to process an eDocs form
For Global Short-Term programs:
(Winter Term and semester travel-embedded)
You can register for only ONE program per term.
It is your responsibility to register both for your Fall preparatory course and for your Winter Term course at the time of registration (in April and/or November). See the enrollment instructions for more detailed information.
The Fall prerequisite course and Winter Term courses must be designated to the same requirement on the degree audit.
If there is a course scheduling conflict for your course or your prerequisite preparatory seminar, you will not be able to enroll in the program.
The following programs have additional requirements. Please go to the program brochure page for more information.
- BUS 281: Business in The Pacific Rim
- Costa Rica Human Service Studies Practicum
- India Public Health Practicum
- Italy Bodies of Knowledge
For more information on global short-term program policies, please see the Policies page.
For Independent Programs
Students register for Elon coursework, often independent study, after the independent program application is approved.
For Non-Elon Petitions
Students complete a transfer credit form, available from MyElonGlobal after their Non-Elon petition is approved.