Below are extensive FAQs about Elon Global Engagement. If you cannot find the answer to your question, or if you have more specific questions, please contact the staff at Elon’s Isabella Cannon Global Education Center (GEC). They will be glad to assist you.
Why should I participate in global engagement?
- Global engagement is an excellent addition to any academic program, regardless of your major, as it is a unique opportunity to learn about the world and broaden your horizons while continuing your academic education.
- Elon’s global engagement programs give you the chance to look at life from a different perspective, to learn more about colorful individuals and the idiosyncrasies of cultures. You’ll be surprised how much you learn about yourself, too.
- This is a valuable experience that will enhance your resume. Many employers are looking for individuals who have practical experience living in a different culture. Your experiences on a program will affirm employers that you are an independent and resourceful risk-taker who is able to deal with the stresses of uncertainty and unexpected challenges.
- Study USA provides opportunities to experience and internship in a different city while exploring opportunities for cultural engagement.
Can first-year students participate in a Study Abroad or Study USA program?
First-year students are eligible for Winter Term programs during their first year and for Summer Term programs the summer after their first year at Elon. Although most semester programs require at least sophomore status, some first-year students who want to study abroad during their sophomore year may need to apply during their first year depending on application deadlines for specific programs. Program eligibility requirements can be found on the brochure page for each of our programs.
When is the best time for me to go on a Study Abroad or a Study USA program?
The best time for you to participate in a global engagement program depends on several factors, such as your year in school, your major(s)/minor(s), graduation requirements, leadership positions and other campus commitments, etc. For example, some majors may require you to be on campus for particular terms, whereas sometimes required courses may only be offered during a certain term. Early planning is key in helping you decide when a Study Abroad or Study USA program best fits into your four-year plan.
Study USA programs often require an internship which is often completed during a student’s junior or senior year.
How do I apply? When do I apply?
Winter Term, summer and semester global engagement program applications are available on MyElonGlobal. Peruse program webpages through Advanced Search, and click “Apply Now” on a program’s brochure when you are ready to apply. Remember, you are only able to apply to one program per term, so do not click “Apply Now” until you are certain of your program choice. Once you have started an application, you may return to it anytime by logging into your Elon Abroad account.
Take special note of the application deadlines. Please visit the Deadline and Events Calendar for general deadlines. You can find a specific program’s application deadline listed in its brochure pages in MyElonGlobal, or you can examine program deadlines and exceptions.
What are the application deadlines?
Please visit the Deadline and Events Calendar for the most up-to-date deadline information. You can find a specific program’s deadline information listed in its brochure pages on MyElonGlobal, or you can examine program deadlines and exceptions.
Is it possible to apply for more than one program at a time?
No. You may only apply to one program (per term) at a time. This applies to Winter Term, Summer Term, and Semester study abroad programs. When you click “apply now” in MyElonGlobal, make sure this is the right program for you as you can only submit one application per term.
Can I participate in global engagement programs multiple times?
Yes. As long as you plan early, it’s usually possible.
When should I start planning my global engagement experience?
Now! Early planning is essential.
Where can I get information about Study Abroad and Study USA locations? Where can I study abroad?
For information on all the currently available programs listed by location, visit the Programs page. Once you have reviewed some of the program information, we recommend you meet with an International Programs Advisor about the specific program(s) in which you are interested.
Is it possible to study through programs not offered by Elon?
If after meeting with an advisor in the GEC you are still not able to identify an Elon study abroad program that fits your plan of studies, you may want to consider participating in an Independent Elon Program Abroad (IEPA) or a non-Elon program.
Independent Elon Program Abroad (IEPA): An IEPA allows students to create their own independent program in consultation with a faculty advisor, for which they earn Elon credit. For more information about IEPAs, visit the IEPA page.
Non-Elon Programs: We strongly recommend you consider Elon-approved programs only. We have carefully selected the programs we offer because of their comparable academics and professional levels of instruction to our campus courses. If you choose to study through a non-Elon program, you should have a compelling reason for not considering an Elon program. For more information on the non-Elon program process, visit the Non-Elon Programs page.
Is it possible to participate in an internship on a Study Abroad or Study USA program?
Yes. There are some programs where it is possible to do an internship abroad, such as the Elon in London semester program, the London Summer Internship program, and the semester program in Dublin, Ireland. If you would like to do an internship during a specific program, contact the international programs advisor for the program to ask if there are internship possibilities. You can search by internship option in Advanced Search.
Study USA summer and semester programs include internships.
What GPA do I need to participate in a program?
Students must be in good academic standing with the university in order to participate on a Study Abroad or Study USA program.
Different programs have different eligibilty requirements. Please refer to the brochure page for the specific program’s GPA requirement, or search by minimum GPA in Advanced Search.
Do I need to know a foreign language to study abroad?
A small number of programs have a language requirement. Individual program webpages will list what (if any) foreign language requirements there may be. You can search by language prerequisite in the Advanced Search feature on MyElonGlobal.
Where will I live? With whom will I live?
For semester programs, living arrangements vary by program and location. Most housing options include homestays, residence halls and apartments/flats. Additionally, the type of students you live with may include other Elon students, American students from other universities or students from the host country. Please check program webpages for more information about housing options.
For Winter Term programs, students typically stay in hotels, although homestays may be available through some programs.
You can search by housing option in Advanced Search. If you’d like to select more than one option by which to search, hold the control button and select more than one option.
Will I know what courses I am taking before I go abroad on a semester program?
Sometimes, but not always. For some programs, you may not register until you get there. Regardless of whether you can officially pre-register, you must submit a course review form for the classes you will take while abroad, to ensure they will transfer, and to confirm you understand how they will count for credit at Elon. You will need to have some flexibility with courses as we cannot guarantee you can take a specific course while you are abroad. This process will take place once you are approved by Elon to study abroad.
How do I determine what courses are offered and how they transfer?
Visit the course planning page.
Do I get grades for my courses? Will my grades count in my GPA?
For all Elon programs (programs listed on the website), grades will be transferred from abroad and will factor into your Elon GPA. For non-Elon programs, you will need to talk to an International Programs Advisor to see how grades and credits will transfer.
Can I take a global engagement semester program class pass/fail? Can I audit a global engagement class?
No. You cannot take a global engagement class pass/fail, nor audit a global engagement class.
How do I apply for a passport? Where can I get a passport photo taken?
Please visit the U.S. State Department website for detailed instructions and to search for passport application facilities and photo services.
The local Elon postal office has passport services and passport photo services. Businesses that have in-store photo processing may also have passport photo services.
Note: The cost and number of pictures that you receive may vary by store.
Do I need a visa?
Some programs do require a visa. The cost of the visa as well as the application process may vary by country and type of program. Program brochures in MyElonGlobal list additional visa information and links where necessary. The GEC staff can direct you to sources to find visa information otherwise not listed.
Can I take a class on campus during Winter Term and still be able to participate in a Study Abroad or Study USA program during the spring semester?
The opportunity to take a Winter Term class at Elon before a spring semester Study Abroad or Study USA program varies from program to program depending on the semester program calendar.
Semester program webpages on MyElonGlobal give approximate start and end dates for the spring semester but check with an International Programs Advisor for more specific information about the semester program in which you are interested.
If I participate in a global engagement program during a fall semester, will I be able to be back on campus for Winter Term?
Many fall semester programs will end in time for you to return to Elon to take a Winter Term course, but this depends on the calendar for the particular semester program in which you are interested. The semester program webpages on MyElonGlobal give an approximate start and end dates for the fall semester, but check with an International Programs Advisor for more specific date information.
Note: If you are not at Elon during the fall semester, you CANNOT participate in a Winter Term global engagement program because you will have missed the required fall one-credit pre-departure course associated with the WT program.
Can I participate in a global engagement program my final semester and still graduate?
Some programs, such as the Elon Centers Abroad programs in London, England and Florence, Italy, end early enough in the spring that you can participate in Study Abroad or Study USA program your final semester and still graduate. However, many other programs do not send grades in time for you to walk across the stage at graduation in May. Contact the GEC for program-specific information.
I'm having trouble submitting my application and am worried I will miss the deadline. What should I do?
If you have technological trouble submitting your application tonight, please write the details of your situation in an email to email@example.com. Your case will be reviewed.
How do I know when my application is complete? Is there a “submit” button?
YES, click the “submit” button to finalize your application. You must click the “submit” button to complete your application.
If you cannot click the “submit” button, you haven’t yet completed all requirements for your application – look to see which requirements are still unchecked. All boxes must be checked before you can submit your application.
You will receive a confirmation email, but if you’re nervous that you’ve overlooked something, call the GEC at 336.278.6700 to verify.
Can I apply to more than one program?
No, you can apply to only one program per term. You’ll have the ability to change programs if you do not get into your top choice or if you change your mind. Please see the cancellation deadlines for more information.
What does the program cost include?
All short-term global programs include round-trip airfare from a hub city in the U.S., international health insurance (for Study Abroad programs), accommodations, activities/program activities, and some meals. Spending money (souvenirs, laundry, etc.) varies between programs and is not included in the program fee.
Are there really no application essays?
If you do not see an additional writing prompt as part of your application, there is no written component. For the majority of programs, there is no longer a written essay component. Certain programs require additional questionnaires, such as a practicum application or research proposal.
I made a mistake. How can I edit a questionnaire I have already submitted?
Email your request to firstname.lastname@example.org so the GEC can reset this questionnaire.
Part of my essay submission was not included in the questionnaire. What should I do?
This is a known issue for the Safari browser. Contact the GEC at 336.278.6700 to reset your questionnaire, and attempt to submit your essay(s) in Firefox or Chrome.
If it is after hours, email your situation and your essays to email@example.com, and GEC staff will adjust your essay(s) the following business day. So long as your email is sent by the deadline, your application will be considered submitted on time.
I started an application, withdrew it, and now want to apply again for the program but can’t. How can I start my application again?
Email your request to firstname.lastname@example.org so the GEC can reactivate your application.
If I know I do not want to apply for the GEC Access Scholarship, can I skip this questionnaire?
Please select “No” to the first question in order to decline this scholarship application. Your application will remain incomplete if you do not select “Yes” or “No.”
What if one of my questionnaires says “N/A” next to it? Does this affect my application?
“N/A” means this questionnaire no longer applies to your application. Your application is complete when all process elements are either checked or are listed “N/A.”
What does “Priority Period” mean? How is it different than the “Rolling Period”?
All applications received during the Priority Period will be reviewed by the end of March. The GEC reviews applications with the goal of 100 percent access to global engagement. As such, we look primarily at previous Winter Term Study Abroad or Study USA (global engagement) program experience and class standing for acceptance into a program.
You have the best chance of getting into your top choice by applying during the Priority Period.
During the Rolling Period, applications are reviewed and processed as received on a space-available basis.
When are the priority and rolling period deadlines?
Please visit the Global Engagement Deadlines page for the most up-to-date deadline information. You can find a specific program’s deadline information listed in its brochure pages on MyElonGlobal, or you can examine program deadlines and exceptions.
What happens if I miss a deadline?
If you miss the priority deadline, you will have access to complete your application beginning in the Rolling Period.
Because short-term programs operate on a very tight timeline, we are unable to consider application requests after the rolling deadline.
When will I find out the status of my application?
If you apply during the Priority Period, you’ll be notified on March 27, 2018, as to whether your application has been accepted, waitlisted, or withdrawn. If you apply during the Rolling Period, you will be notified within one week of completing your application.
If you meet all of the prerequisites and are eligible for the program but are not accepted, you will be added to the program wait list.
If you do not meet the minimum GPA or other prerequisites listed for the program (class standing, course prerequisite, etc.) or are ineligible due to a student conduct violation, your application will be withdrawn.
If I’m waitlisted, or if I change my mind, can I switch into a different program?
All accepted and waitlisted students that apply during the Priority Period will have two days after notification (until March 29, 2018) to submit the Change Form to switch into an available program.
During the Rolling Period, which begins March 29, 2018, all applications—whether received by Change Form or newly completed application—will be reviewed on a first-come, first-served basis.
Accepted and waitlisted students can change into an open program by the University Drop/Add deadline.
How much does it cost to participate in a global engagement program?
The cost of global engagement varies by program and term. Each program has a study abroad fee and other fees in addition to Elon’s tuition fees.
See the individual program webpages for specific program costs. Financial information can be found on a program’s budget sheets. Some programs may be less expensive than a semester at Elon, while others may be more expensive. This is due to what the program cost covers as well as exchange rates and the cost of living in the program location.
Can I get financial aid for global engagement?
Yes. There are various loans available to pay the cost of global engagement. If you already have financial aid, the cost of your program can be added to your annual cost of attendance and increase your eligibility for loans. If you currently do not have financial aid, it is recommended that you file the FAFSA form to become eligible for a federal Stafford loan and/or a parent PLUS loan. If you are concerned about the costs of global engagement, make sure to meet with a staff member from the Office of Financial Planning who can provide you with financial planning and financial aid information.
Are there grants or scholarships available for global engagement?
Yes. The Global Education Center has various merit and need based grants available for all Elon global engagement programs (Winter Term, summer, and semester programs). Designation of the grants is done by the Global Education Center. Depending upon your major, some academic departments have global study grants available. Check with your academic department for availability. For information regarding financial planning, visit the Financial Planning for Global Engagement page.
How can I have my Fellows or Scholars grant applied to my global engagement?
For Fellows grants, contact the director or administrative assistant of your Fellows program. For Odyssey grants, contact Marcus Elliott.
How can I have my Engagement Grant applied to my global engagement?
Email Becky Olive-Taylor to confirm your study abroad or Study USA program and to have your Engagement grant applied to the appropriate term.
Can I receive financial aid if I participate in a non-Elon University global engagement program?
Any financial aid that comes from Elon University or the State of North Carolina cannot be used toward the cost of a non-Elon University global engagement program. Federal financial aid (Pell, SEOG, Stafford loans, PLUS loans) may be used in a non-Elon University program if a contract exists between Elon University and the school or organization that is sponsoring the global engagement program. Contact the Global Education Center to see if a contract can be established for your non-Elon University global engagement program.
Why do I need to submit an application deposit?
Applicants submit a deposit to indicate their commitment to the program. This deposit allows the Global Education Center (GEC) to gauge the sincerity of the application.
How is that deposit used?
The deposit is used toward the total billable cost of the program. For example, if a program billable total is $6,000, the applicant will pay $400 at the time of application and the remaining $5,600 at the time of billing.
When is the application deposit due?
The deposit is due at the time of application. An application is not complete without the deposit.
When is billing for my program posted and due?
For semester, summer, and Dual Degree programs, bills are posted and due at the same time as on-campus bills, per the Bursar’s Office.
For Winter Term programs, bills are posted in the preceding September and due per the payment calendar.
For semester travel-embedded courses, bills are posted at varying times depending on the course’s cancellation policy and deadlines posted on the program brochure.
Can my deposit be waived or deferred?
Application deposits cannot be waived. Applicants with verified financial need according to Elon Financial Planning may request their deposit be deferred if paying the deposit at the time of application is a financial hardship.
A deferred deposit means the deposit sum is due at the time of billing (e.g. if a program billable total is $6,000, the applicant will pay $6,000 at the time of billing).
To see if you are eligible for deposit deferral, contact Rhonda Waller at email@example.com.
Is my deposit refundable?
For semester and summer Affiliate, Exchange, and Center programs, the application deposit is refundable until the first day of registration for the semester preceding the program. Students that cancel on or after this date are liable for the application deposit and may also be liable for any costs incurred on their behalf by Elon or the affiliate or host university, which may include up to the total program cost. If there is an outstanding balance on the student account, the refund amount will first be applied to the outstanding balance.
For short-term programs (Winter Term programs, semester travel-embedded courses, and summer faculty-led programs), the application deposit is refundable until the posted cancellation deadline. Students that cancel on or after this date are subject to the posted payment schedule.
For students eligible for deposit refund, the amount will remain as a credit on the student account to be applied towards the following semester’s billing.
If a student is not accepted into a program, the deposit will automatically be refunded.
No request for refund will be considered after commencement of the program.
Can I pay my deposit directly in the Bursar’s Office, via the Bursar’s Office online (ebill.elon.edu), by phone, or by check?
No, applicants must make this payment via the program application. The Bursar’s office is unable to take payment directly, nor is the GEC able to accept in-person payment.
Can an Authorized User pay my application deposit on my behalf?
No, payment must be made by the applicant only (i.e. a parent, friend, etc. is unable to make the payment for the applicant).
Do I have to use my own debit or credit card?
No, the credit or debit card does not need to be in the name of the applicant (i.e. an applicant can use his/her parents’ credit or debit card information to pay the deposit).
How can I confirm my deposit has been received?
An applicant will receive a confirmation email, will see the deposit marked complete in their application, and will see the deposit material time-stamped in their application.
What if I have trouble paying the deposit online?
If you receive an error message, in the deposit material, this means you have entered some detail of your credit card incorrectly. A typo for the billing address, expiration date, security code, etc., will result in the deposit not being processed and an error message listed in the material.
A common error is forgetting to enter the billing address after you select the billing address country.
If you receive a security warning message, attempt payment in a different browser. The payment gateway is a secure function, but your firewall settings may be blocking the transaction.
In the case of technical difficulty, please contact the GEC at 336.278.6700 or firstname.lastname@example.org.
What if I miss the deadline due to technical difficulty paying the deposit online?
Write the details of your situation in an email to email@example.com. The business day following the deadline, GEC staff will review each situation on a case-by-case basis.