End of Year Closing Information

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Please review the important dates calendar for closing dates.

Please read all information provided on closing below. Students should plan to vacate by these times and not plan to stay late.

Exceptions will be made for graduating seniors or for non-graduating seniors who have an official role in Commencement. If you are involved in any of the above activities, you must be listed on rosters submitted to Residence Life by the administrator or faculty member coordinating your activity. It is your responsibility to confirm you are on the list.

If you are a non-graduating resident not participating in an approved activity, you are expected to check out no later than 24 hours after completing your last exam. If extenuating circumstances prevent you from meeting this deadline, you must submit a break housing request in Self Service.

Check-out Information for Apartment and Residence Hall students

All residents will need to fill out the express check out envelope and return it to the designated drop box in their respective community.  If you have lost their key, you will fill out an express check out envelope and indicate the key has been lost.  Once everyone has checked out of your specific room/apartment, a Residence Life staff member will inspect your room/apartment to evaluate the condition of the room and whether or not to assign charges.

The Community Director will make the final decision whether or not to charge for damages.

You can avoid damage charges by doing the following:

• Have a discussion with your roommate(s) and decide who will take responsibility for which tasks in the room.
• Be sure all university furniture is present in the room/apartment.
• Remove all personal belongings. Consider donating items to “Don’t Trash It” prior to departing.
• Remove all non-university furniture such as carpets, chairs, bookshelves, refrigerators, etc. Do not leave these items in stairways, hallways, or lobby areas.
• Remove trash and sweep floors.
• Remove all posters, tape, stickers and nails from furniture, walls, ceilings, closets and doors. Remove all items from your room/apartment door bulletin board. Avoid paint damages by ensuring you remove 3M command strips from the walls properly. Follow this helpful instruction guide for Command Strip Removal.
• Wipe down all surfaces.
• Close and lock your windows.
• Make sure the door is closed and locked when the check out is complete.

Rooms/apartments with normal wear and tear (minor scuffs, etc.) will not be billed. Any damage deemed intentional, malicious, or beyond reasonable may be billed.

Appealing Damage Billing Charges

Damages will be billed to your student account in June/July and you have one month to let Residence Life know if you would like to appeal any of the damage charges. Damages can be appealed on the student’s Self-Service page by completing the Damage Billing Refund Request form.

Common Area Damage

When common area damage occurs (lounges, hallways, stairways, etc) the students in the community will be billed directly for the repairs if no one takes responsibility.

End of year closing is a major task and requires our working together to make it as smooth as possible. Please contact your neighborhood office if you have any questions.

Frequently Asked Questions

If you have questions, please contact your neighborhood office.