As a new faculty member at Elon, you are a valued member of the community who will influence students’ learning and their lives during your time teaching here. Your department chair and program assistant will be excellent resources as you learn more about teaching at Elon, whether you are teaching here for the first time or returning.
On this page, you’ll find useful information and resources to support your teaching and work at Elon, organized into a checklist.
Prior to Starting Elon
- Submit New Hire Paperwork
- New hires will be contacted by a member of the Human Resources staff regarding new hire paperwork, which can be signed digitally through Adobe Sign. You can find links to the paperwork and more information about Covid testing and training on the HR New Hires page.
- You are encouraged to electronically submit the paperwork as soon as possible, so that it can be processed in a timely manner. Identification for the I-9 form (Employment Eligibility Verification) must be presented in person at the HR Office (314 West Haggard Avenue) with your supporting documents on or before the start date identified in your letter of agreement.
- NOTE: It may take up to three business days to process your paperwork and assign your email account.
- Set-up your Email Account
- After your paperwork is processed, you will receive an email notification at your non-Elon email address to contact IT to receive your Elon credentials (username and password). This total process takes up to 3 business days. If you have not been contacted within 4 business days of your paperwork being completed with HR, contact Information Technology at (336) 278-5200.
- Once you have received your username, created your password, and setup Duo multifactor authentication, you can access your Elon email account, as well as Moodle, Elon’s learning management system (Learn more about email and Moodle).
- NOTE: If you do not see the courses you are teaching loaded in Moodle, please alert your Dean and/or Department Chair. They must assign your courses through the Colleague system in order for them to show up on your Moodle account.
- You will also receive your OnTrack credentials, which will be the same username as your email, but with a different password. You will use OnTrack to access your class roster and submit course grades. Learn more about OnTrack.
- After your official Elon email address has been assigned, be sure to let your chair and dean know.
- Be sure to check your Elon email before the term begins for important information, such as summer emails with the full schedule of Planning Week and information about New Student Convocation.
- Get your Phoenix Card and Parking Pass
- Obtain your Phoenix Card, which can be issued immediately at the Phoenix Card Office. You must show your new Phoenix Card to Campus Safety and Police before a parking pass can be issued. You will need to provide your vehicle registration information (year, make, model and tag number). You can plan to get both your Phoenix Card and your parking pass in the same visit, as these offices are located in adjacent buildings.
- Talk with your departmental program assistant or chair about logistics, such as:
- How to get keys, a phone, and computer access
- How to find your office, mailbox, phone, where to park, when building/department is open
- How to print to departmental and other printers on campus and how to make copies of course materials
- How to order books and request interlibrary loans: the bookstore manager is Corey Brothers, who can be reached at firstname.lastname@example.org or 336-278-5400.
As you prepare your courses
- Access relevant technology and resources on the www.elon.edu “Resources” menu:
- Moodle: the Learning Management System where you can post course materials and assignments. Learn more about Moodle through these tutorials. Your Moodle login is the same as your email login.
- OnTrack: where you can access class rolls, post your office hours, view student photos, see your course schedule, and eventually, submit mid-term assessments and final course grades. OnTrack uses a different password than Moodle and email.
- Belk Library online system: where you can access the library’s holdings for your teaching and research, request office delivery of books, and Interlibrary Loans (ILL)
- The Academic Calendar (with important dates for the semester) as well as other helpful quick links to the university events calendars, the Directory, and Campus Maps
- For a more comprehensive overview of available technologies, visit the Faculty/Staff Technology Guide.
- Facilities Management site for submitting FIXit requests and key requests.
- Review “Responsibilities of Teaching Faculty” section of the Faculty Handbook (Required)
Everyone is expected to comply with the policies outlined in the faculty handbook and all full- and part-time teaching faculty must review relevant sections of the Faculty Handbook. Other important policies to review include:
- FERPA (Family Education Rights & Privacy Act)
- Frequently asked questions about the Americans with Disabilities Act (ADA). You can also learn more about accommodating a range of learning needs from Information for Faculty pages of the Disabilities Resources Office
- Discover other practical details about teaching at Elon, including:
- Understanding Elon’s grading system, and submitting mid-semester grades and final grades
- Understanding the Honor Code, and related processes
- Finding resources to support student well-being, including sharing a concern with the Student Care and Outreach
- Scheduling a consultation with someone at the Center for the Advancement of Teaching and Learning (CATL)teaching consultation or consult online resources on the CATL website.
- Your syllabus
- Ask your chair or program assistant whether there are sample syllabi on file you can consult as you fine-tune your syllabi. After your syllabus is ready, email a copy to your program assistant.
- Resources to support student learning to mention in your syllabus:
- the Writing Center
- the Koenigsberger Learning Center
- Academic Advising & Support
- Learning Assistance
- When and how to reach you for office hours, which should be posted online via OnTrack, in addition to on your syllabus.
- Religious holiday observance policy and observance notification form, where students who wish to observe a religious holiday in conflict with the academic calendar can request an excused absence.
- You may find these online resources helpful as you develop your syllabus:
- “Constructing a Learner-Centered Syllabus” (IDEA paper #60, 2016) pulls together research on the impact of a learner-centered syllabus that is well aligned with Elon’s model of engaged learning.
- Tulane’s Accessible Syllabus site, dedicated to helping instructors build a syllabus that plans for diverse student abilities
- Rice University’s Course Workload Estimator is a useful tool to help estimate the workload for your course as you plan.
The Week Before Starting
- Complete any required or encouraged training, including:
- Preventing Workplace Harassment Training (MANDATORY)
- Kognito At-Risk: Mental Health Awareness and Intervention Training (ENCOURAGED)
- Counseling Services is making the Kognito At-Risk program available to the entire Elon community to help create a safer and more supportive campus. This 45-minute online training provides interactive role-play simulations that build awareness, knowledge, and skills to prepare faculty and staff to lead real-life conversations with students that promote resilience, strengthen relationships and connect them with support.
- Learn more about Elon’s culture of engaged learning and our commitments to diversity and inclusion
- e-Alert: Register for Elon’s emergency notification system to receive emergency messages on your mobile phone or email.
- One last tip: Elon encourages users to change and update their passwords on a regular basis. Visit www.elon.edu/password to enroll in the system.
Once on campus
- Learn about other resources & benefits
- If you have other questions about terms of employment, workers compensation, ADA accommodations or available benefits (including local discounts for Elon employees), talk with your department chair or visit the HR Guides, Policies and Procedures page, Benefits page, or the faculty handbook.
- Learn about exercise courses and facilities through the Faculty/Staff Wellness Health & Wellness Clinic
- Build connections with students and colleagues
Elon provides free or reduced cost ways for you to connect with students or colleagues over coffee or lunch, through the following initiatives:
- College Coffee: This weekly campus-wide tradition, hosted every Tuesday from 9:40 a.m. to 10:20 a.m., typically on Phi Beta Kappa Commons, brings Elon faculty, staff, and students together to build community and develop friendships. Look for campus announcements emails with details each week.
- Take a student to lunch: up to five lunches in a dining hall with a student are funded by the Office of the Provost and VP of Student Life
- Complimentary coupons funded by the Provost will take $2.00 off your lunch price at Clohan, Lakeside, or McEwen Dining Halls; pick up a coupon from your departmental program assistant and build community with other faculty and staff members over lunch.
- Take advantage of other professional development opportunities
- Belk Library: You can access the library’s holdings for your teaching and research, request office delivery of books, and ILL resources for teaching and scholarship. Questions can be directed to your department’s library liaison or the Ask Us text box on the home page.
- CATL: You are always welcome to attend any Center for the Advancement of Teaching and Learning (CATL) workshops, to apply for certain grants, or to schedule a teaching consultation. You can find out more about CATL programs throughout the year on our website at www.elon.edu/teaching.
- Center for Writing Excellence (CWE) offers writing bootcamps, workshops and writing groups to help support your writing and to share best practices for teaching writing.
- Teaching and Learning Technologies (TLT) can help you with all things related to instructional technology. TLT provides support for Moodle and other software, consults with faculty about integrating technology into courses, facilitates seminars and events, and can help you create multimedia course components and learning objects. Find ongoing offerings at www.elon.edu/technology.
- The Office of Leadership and Professional Development provides a range of training and development resources.