As a new faculty member at Elon, you are a valued member of the community who will influence students’ learning and their lives during your time teaching here. Your department chair and program assistant will be excellent resources as you learn more about teaching at Elon, whether you are teaching here for the first time or returning.
On this page, you’ll find useful information and resources to support your teaching and work at Elon, organized into a checklist.
Prior to Starting Elon
- Submit New Hire Paperwork
- New hires are strongly encouraged to submit new hire paperwork to the Office of Human Resources (HR), as soon as possible, so that it can be processed in a timely manner. New Hire paperwork must be submitted to HR on or before the start date identified in your letter of agreement.
- This includes the I-9 form (Employment Eligibility Verification) and original identification materials, which must be presented in person at the HR Office (314 West Haggard Avenue) with your supporting documents.
- HR is scheduling appointments for new hires to return the paperwork in person. If you are unable to present your materials in person, electronic documents are currently accepted, which can be sent through an encrypted email. Please email email@example.com or call 336-278-5560 to schedule an appointment or to submit your documents electronically.
- NOTE: It may take up to three business days to process your paperwork and assign your email account. To set up a time to turn in paperwork, call HR at (336) 278-5560 and request a time to meet with either Sarah Davis or Jamie Canada.
- Set-up your Email Account
- After your paperwork is processed, your e-mail username and password will be automatically created and you will receive an email notification at your non-Elon email address with your Elon account information. It will take at least 3 business days for your email account to be created. If you have not been contacted after 4 days, contact the IT Service Desk at (336) 278-5200.
- Once you have your username & password, you can access your Elon email account, as well as Moodle (the learning management system) and OnTrack (where you can access your class roster).
- After your official Elon email address has been assigned, be sure to let your chair and dean know.
- Be sure to check your Elon email before the term begins for important information, such as summer emails with the full schedule of Planning Week and information about New Student Convocation.
- Get your Phoenix Card and Parking Pass
- Obtain your Phoenix Card, which can be issued immediately at the Phoenix Card Office. You must show your new Phoenix Card to Campus Safety and Police before a parking pass can be issued. You will need to provide your vehicle registration information (year, make, model and tag number). You can plan to get both your Phoenix Card and your parking pass in the same visit, as these offices are located in adjacent buildings.
- Talk with your departmental program assistant or chair about logistics, such as:
- How to get keys, a phone, computer access
- How to find your office, mailbox, phone, where to park, when building/department is open
- How to print to departmental and other printers on campus and how to make copies of course materials
- How to order books, including how to order a desk copy from FacultyEnlight
As you prepare your courses
- Access relevant technology and resources on the www.elon.edu “Resources” menu:
- Moodle: the Learning Management System where you can post course materials and assignments. Learn more about Moodle through these tutorials. Your Moodle login is the same as your email login.
- OnTrack: where you can access class rolls, post your office hours, view student photos, see your course schedule, and eventually, submit mid-term assessments and final course grades. OnTrack uses a different password than Moodle and email.
- Belk Library online system: where you can access the library’s holdings for your teaching and research, request office delivery of books, and Interlibrary Loans (ILL)
- The Academic Calendar (with important dates for the semester) as well as other helpful quick links to the university events calendars, the Directory, and Campus Maps
- For a more comprehensive overview of available technologies, visit the New Faculty/Staff Technology Guide.
- Review “Responsibilities of Teaching Faculty” section of the Faculty Handbook (Required)
Everyone is expected to comply with the policies outlined in the faculty handbook and all full- and part-time teaching faculty must review relevant sections of the Faculty Handbook. Other important policies to review include:
- FERPA (Family Education Rights & Privacy Act)
- Frequently asked questions about the Americans with Disabilities Act (ADA). You can also learn more about accommodating a range of learning needs from Information for Faculty pages of the Disabilities Resources Office
- Discover other practical details about teaching at Elon, including:
- Understanding Elon’s grading system, and submitting mid-semester grades and final grades
- Understanding the Honor Code, and related processes
- Finding resources to support student well-being, including sharing a concern with the Student Care and Outreach
- Scheduling a consultation with someone at the Center for the Advancement of Teaching and Learning (CATL)teaching consultation or consult online resources on the CATL website.
- Your syllabus
- Ask your chair or program assistant whether there are sample syllabi on file you can consult as you fine-tune your syllabi. After your syllabus is ready, email a copy to your program assistant.
- Resources to support student learning to mention in your syllabus:
- the Writing Center
- the Koenigsberger Learning Center
- Academic Advising & Support
- Learning Assistance
- When and how to reach you for office hours, which should be posted online via OnTrack, in addition to on your syllabus.
- Religious holiday observance policy and observance notification form, where students who wish to observe a religious holiday in conflict with the academic calendar can request an excused absence.
- You may find these online resources helpful as you develop your syllabus:
- “Constructing a Learner-Centered Syllabus” (IDEA paper #60, 2016) pulls together research on the impact of a learner-centered syllabus that is well aligned with Elon’s model of engaged learning.
- Tulane’s Accessible Syllabus site, dedicated to helping instructors build a syllabus that plans for diverse student abilities
- Rice University’s Course Workload Estimator is a useful tool to help estimate the workload for your course as you plan.
The Week Before Starting
- Complete any lingering HR requirements, including:
- Preventing Workplace Harassment Training (MANDATORY)
- Learn more about Elon’s culture of engaged learning and our commitments to diversity and inclusion
- e-Alert: Register for Elon’s emergency notification system to receive emergency messages on your mobile phone or email.
- One last tip: Elon encourages users to change and update their passwords on a regular basis. Visit www.elon.edu/password to enroll in the system.
Once on campus
- If you have other questions about terms of employment, workers compensation, ADA accommodations or available benefits (including local discounts for Elon employees), talk with your department chair or visit the HR Guides, Policies and Procedures page, Benefits page, or the faculty handbook.
- Learn about exercise courses and facilities through the Faculty/Staff Wellness Health & Wellness Clinic
- Build connections with students and colleagues
Elon provides free or reduced cost ways for you to connect with students or colleagues over lunch, through the following initiatives:
- Take a student to lunch: up to five lunches in a dining hall with a student are funded by the Office of the Provost and VP of Student Life
- “Compliments of the House” coupons funded by the Provost will take $2.00 off your lunch price at Clohan, Lakeside, or McEwen Dining Halls; pick up a coupon from the program assistant and build community with other faculty and staff members over lunch.
- Take advantage of other professional development opportunities
- Belk Library: You can access the library’s holdings for your teaching and research, request office delivery of books, and ILL resources for teaching and scholarship. Questions can be directed to your department’s library liaison or the Ask Us text box on the home page.
- CATL: You are always welcome to attend any Center for the Advancement of Teaching and Learning (CATL) workshops, to apply for certain grants, or to schedule a teaching consultation. You can find out more about CATL programs throughout the year on our website at www.elon.edu/teaching.
- Center for Writing Excellence (CWE) offers writing bootcamps, workshops and writing groups to help support your writing and to share best practices for teaching writing.
- Teaching and Learning Technologies (TLT) can help you with all things related to instructional technology. TLT provides support for Moodle and other software, consults with faculty about integrating technology into courses, facilitates seminars and events, and can help you create multimedia course components and learning objects. Find ongoing offerings at www.elon.edu/technology.
- The Office of Leadership and Professional Development provides a range of training and development resources.