Undergraduate students with disabilities who are requesting a housing related accommodation need to follow the process outlined below. These due dates relate to any requests for Housing Accommodations (or Other Accommodations Related to Housing) as well as Emotional Support Animals (ESA)

All requests will be reviewed by the appropriate university officials (student health center staff, counseling center staff, Disabilities Resources, etc.) and a recommendation will be given to Residence Life. Housing requests will be accommodated based on the level of need and space availability. Requests turned in after priority due dates will be subject to space availability.

Housing Accommodations – Priority Deadlines:

Requests should be submitted before these priority deadlines (but are also reviewed on a rolling basis after that):

  • Winter/Spring Housing Requests: November 1 at noon
    • NOTE: Only required for students who are not in housing during the fall term. All housing/ESA accommodations approved in fall will rollover to spring term, no new applications are required.
  • Fall Housing Requests:
    • Returning Students: January 31 at noon
    • Incoming Students: May 1 at noon

Housing Accommodations – Application Processes:

  1. First-time Housing Accommodation: Complete the general Housing Application and then refer to the Disabilities Resources website for the process/next steps. Assignments will be made according to the Important Dates Calendar. 
  2. Changed Housing Accommodation (Requested change of accommodation type to a previously approved accommodation): Complete the general Housing Application and then refer to the Disabilities Resources website for the process/next steps. Assignments will be made according to the Important Dates Calendar.
  3. Continuing Housing Accommodation (Keeping the same previously approved accommodation type): Complete the general Housing Application and indicate “Continuing Housing Accommodation on file” on the form. Assignments will be made by Residence Life according to the Important Dates Calendar.

Other Accommodations Related to Housing:

  • If you are in need to an accommodation in campus housing that is not related to room type (which follows the process above) you will also need to complete the full Housing Accommodation Packet on the Disabilities Resources website.
  • Some examples may include: bringing your own mattress/desk chair; furniture removal; access to a MicroFridge; washer/dryer access; etc.

Emotional Support Animals (ESA) Accommodations – Application Processes:

  1. Review the ESA Policy
  2. First-Time ESA Requests: Complete the general Housing Application and then refer to the Disabilities Resources website for the process/next steps.
  3. Changed ESA Request (Requested change to a previously approved ESA accommodation): Complete the general Housing Application and then refer to the Disabilities Resources website for the process/next steps.
  4. Continuing ESA Request (Keeping the same previously approved ESA accommodation): Complete the general Housing Application and then refer to the Disabilities Resources website for the process/next steps.

    Please keep the following in mind:

    • Diagnosis of a medical condition does not, in and of itself, automatically qualify you for a special housing assignment.
    • Requests will be accommodated based on the level of need and space availability.
    • Recommendations or statements made by your physician should not be interpreted as automatic approval for specific housing. The university has many different types of housing that match your needs.
    • A medical need will take priority over requests for specific residence halls or roommates.
    • Requests turned in after the posted deadline will be subject to space availability.
    • Housing accommodations are provided for the individual student, not the student and their group. You must decide what the most important factor in your housing needs for next year is.
    • Junior/ Seniors are encouraged to go through Housing Selection and/ or renew in their same apartment
    • Operations will email students to set up a brief meeting on February 27/28 for students who need accommodations
    • Students that have accommodations and are renewing in their apartment but can’t fill the space will need to call residence life on the day of their renewal between 9-4 in order to be hand placed into their space

    If you have questions, please contact Residence Life at residencelife@elon.edu or 336-278-7300.