Application Guidelines

The School of Communications encourages students to develop high-quality creative and innovative projects and to showcase their work in professional and academic competitions. Each year, limited funds are made available through a competitive review process conducted by the School of Communications Awards and Competitions Committee. The grants are designed to support three types of student activities:

  • Development of competitive projects through production assistance,
  • Payment of submission fees, and
  • Travel assistance to competitions.

To be considered for grant funding, the project must have originated through the initiative of an individual or a group of Elon University Communications students. Potential projects may include work created as part of a university-sponsored student media activity or a School of Communications organization, as an independent project, or as an assignment in a course. A faculty or staff mentor must approve all applications.

This grant initiative augments the ample School of Communications support for creative production through access to facilities and software, faculty and staff mentors, and high-quality production equipment available from the Gear Room.

Sana Haq, an assistant professor in the School of Communications, serves as chair of the Awards and Competitions Committee.

Eligibility Requirements and Rules

  1. Current students majoring in the School of Communications. Current students are eligible for support of project creation, competition submission fees, and travel assistance. Projects may be completed, in progress, or well defined as described in a detailed proposal.
  2. Recent graduates of the School of Communications. Recent graduates may apply for competition submission fees and travel assistance within the first year after graduation. Projects must have been completed before graduation.

Professional and Creative Project Grants are not intended for undergraduate research papers, and graduate students are not eligible for grants.

Rules for Production Assistance/Professional or Creative Projects

$1,000 maximum for projects that may incur major production costs, including support for location filming, licensing or content acquisition such as copyright or usage fees.

  1. Only projects intended for external competitive review, such as film festivals, or creative or professional works will be considered.
  2. In the case of a group project, only one member of the group is to submit an application.
  3. Funding will not be provided retroactively. All expenditures supported by this fund must be approved by the committee prior to the expenditure.
  4. Depending on the nature of the project, applicants are encouraged to build incidentals into their overall request, itemizing each anticipated item up to $200. Once receipts are received, the school will reimburse applicants.

Rules for Submission Fees

Current students or recent graduates of the program may submit requests for reimbursement of up to $200 in submission fees in a given year.

Rules for Travel Assistance to Competitions

Travel awards will be evaluated based on the prestige of the competition, the level of award received, and the estimated cost of travel to the event. The student must pay additional travel expenses. A student may also receive additional funding from other sources, such as student media and communications organizations.

  1. Travel support for competitions and juried screenings will be issued based on priority as determined by the committee. Recipients of first, second or third place awards will be considered as priority applicants. The committee will also consider applications for travel support to present work at juried and/or highly selective competitions where judging occurs at the event.
  2. Students may apply for travel to multiple competitions. No one student may exceed $1,000 of travel support in an academic year.
  3. To receive full consideration, applications requesting travel support should be submitted at least 30 days prior to travel. Please be advised to not incur any travel related expenses before the application is approved or pre-approved.

Expedited Review

Proposed project incidentals that do not exceed $200 are eligible for expedited review by the chair of the School of Communications Awards and Competitions Committee under an expedited review designation.

Procedures

  1. Applications for support of competitive projects, submissions and travel must be submitted to the Awards and Competitions Committee, during the academic year, ℅ Alyssa Donohue, Schar 108. Questions pertaining to the application process should be directed to Assistant Professor Sana Haq, McEwen 216B.
  2. In most cases decisions on an application will be communicated to the applicants within two weeks after a deadline. In some cases a more detailed review may be required and the applicants will be informed of the status of their application within two weeks of the deadline.
  3. Undergraduate students may apply separately for each of the three types of financial assistance: project creation, submission, and travel.
  4. Requests for funding must be supported by a School of Communications faculty or staff mentor who has provided creative and/or technical support and who endorses the application.
  5. Students must submit an itemized budget to the Awards and Competitions Committee that describes in detail how funds will be spent.
  6. Ordinarily, applications to support funding for submission fees and travel costs will be accepted and approved on a rolling basis.

Deadlines for Funding Cycles

Applications to support funding for creative projects will be accepted twice during Fall and Spring semesters. The deadlines for the funding cycles are as follows. Students are encouraged to apply early. If an application does not get approved in a given cycle, the students are encouraged to revise the application and apply again in the next funding cycle.

  • Fall Early Deadline: October 15, 2018, by 5 p.m.
  • Fall Deadline: November 15, 2018, by 5 p.m.
  • Spring Early Deadline: February 15, 2019, by 5 p.m.
  • Spring Priority Deadline: March 15, 2019, by 5 p.m.

Applications submitted towards the end of the academic year (mid-March to May) will only be considered if funds are available. Applications received after May 4, 2019, will not be considered for funding.

Disbursing funds

Funds will be disbursed to the individual based on pre-approval by the Awards and Competitions Committee of specified budgeted items. Itemized receipts must be labelled and submitted in their entirety with an attached summary of all expenses to Alyssa Donahue in Schar 108. If others involved in the professional or creative project incurred budgeted expenses on behalf of the team, the lead author must include a reimbursement request on their behalf when submitting his/her receipts. It is the responsibility of the lead author to distribute any appropriate reimbursements to other project members. There are no exceptions to the single payment disbursement policy.

Allow 2-3 weeks for disbursing of funds by the university accounting office following approval.

Application form

For more information, refer to the Awards and Competitions Committee’s Undergraduate application form. This budget template may help you complete your application.